Workplace Innovation Lab Privacy Pods Booths Bailment Project - RFP - 12042024.pdf

Request for Proposal (RFP)

Workplace Innovation Lab (WIL) Privacy Pods/Booths Bailment Project

Solicitation Number: 47PB0125R0190

Statement of Work

The United States General Services Administration (“GSA”), Public Buildings Service (“PBS”) issues this public announcement seeking interested office Privacy Pods/Booths Vendors qualified to participate in the Center for Integrated Solutions’ Workplace Innovation Lab (“WIL”) initiative. Participating Vendors shall enter into a bailment agreement (see Attachment A, Sample Bailment Agreement_Pods) to supply Privacy Pods/Booths (up to 2 units maximum) to GSA for a period not to exceed 12 months from commencement of testing. All interested Vendors shall submit product specifications, any applicable examples of research & development. Any required WIL alterations must meet building code requirements such as Architectural Barriers Act Accessibility Standard (ABASS), HVAC, lighting and fire safety requirements.

Background:

GSA is creating a new workplace lab located within GSA's Central Office (“1800F”) located at 1800 F Street, NW in Washington, D.C. The WIL will embody cutting edge design and innovative environments to experiment a range of alternative workplace solutions for the future. The lab will explore the opportunities for federal agencies to shift to a ‘hybrid’ model of work and real estate portfolio in which the space design and technology seeks to provide an equitable experience of collaboration; both for those physically within the office as well as those collaborating virtually.

The WIL will serve as a living tool that demonstrates GSA’s ability to positively influence agencies in creating effective and contemporary workplace strategies. Federal tenants across the National Capital Region (NCR) will have the opportunity to utilize the space on both an individual basis, or as a collaborative group. Tenants may use the WIL as a coworking model in order to test new products and directly participate in further refinement of product specifications, standards, and workplace environments which will assist GSA in the development of future specifications and standards. The WIL will explore the use of shared work points and a range of agile workplace settings, such as interactive and focus spaces that possess a range of acoustic and visual privacy to meet the occupant’s workstyle and job functions. It is highly encouraged that the pod/booth solutions offered are easily re-configurable and/or moveable.

A key component of the lab environment will be the use of technology solutions, which may include sensors/reporting systems in order to collect data for various research initiatives.

Participating vendors will also be encouraged to propose to GSA any integrated in-house or partner technology solutions which may be useful in measuring related data. In addition, tenants who utilize the WIL will be encouraged to respond to periodic surveys which details their individual experience of utilizing the space. This real-time and end-user feedback is instrumental to the success of the WIL testing environment.

Project Description:

The current iteration of the WIL will occupy approximately 7,500 usable square feet, located on the 7th floor of the building at 1800 F St NW, Washington DC. Vendor’s products do not need to be on the GSA schedule or GSA’s FIT program, however products provided must be TAA Compliant in accordance with FAR 52.225-5 Trade Agreements. The Vendor may choose to partner with other manufacturers to provide a range of innovative products, features and/or equipment contributing to the WIL. At GSA’s discretion, the Vendor may have occasional escorted access to the WIL for tours, photography, videography and informational signage.

Specific Details of Item(s) Sought and Additional Considerations:

○ The current WIL suite design will accommodate two pods total, of which at least one must meet the accessibility standards of ABAAS compliance. Interested vendors should identify which, if any, of the proposed pod units meet these accessibility requirements.

○ Vendors may offer one or two units for consideration and should identify the maximum number of units that are proposed. For example, a vendor may propose one pod total for the WIL, but can provide the WIL team multiple pod options for consideration. Alternatively, the vendor may offer up to a total of two pods from a larger list of available pods for consideration.

○ Requirements:

■ Maximum internal footprint dimension of 24 square feet

■ Freestanding design

■ Glass door

■ Acoustical interior lining

■ Attached work surface

■ Power and USB outlets

■ LED lighting

■ Ventilation system activated by an occupancy sensor

○ Pods will not be connected to the existing building fire suppression systems and do not require a standalone fire suppression system integrated into the units.

○ Product specifications should include recommended spacing/distance clearance from walls and ceiling.

Project Schedule:

Vendors must provide estimated duration times from notice to proceed, production, delivery, installation and commissioning. The target occupancy date is yet to be finalized, but the WIL Project Team will continuously update the participating vendor(s) with any anticipated bailment commencement dates. The current estimated commencement date is April/May 2025. Vendor installation will take place on a coordinated and rolling basis for all WIL participants and in coordination with the WIL Project Team.

Vendor to provide a project milestone (duration) schedule to include but not limited to:

1. Manufacturing

2. Delivery

3. Vendor Installation, Punch and Commissioning

Existing Space & Programmatic Conditions:

All tenant improvements/renovation of WIL neighborhood will be completed prior to vendor installations. GSA will install and commission IT prior to WIL occupancy. It is anticipated that individual workstations will have monitors with direct connections available for the end-users to connect their laptops; no keyboards, mouse, or docking stations will be provided.

End-users will have access to a guest wifi network in order to allow access to their agency’s respective VPN. Existing enclosed collaboration and support spaces, such as huddle and conference rooms, built-ins, ceilings, light fixtures, power, data, AV equipment, HVAC, fire sprinklers, smart building sensors, wall finishes and carpet will remain. Existing requirements such as life safety and egress, building codes and ABAAS will remain.

Please note: Vendor is responsible to repair any damage to the base building during the WIL installation and deinstallation. The Vendor shall ensure that newly installed building related items must be reversible; and the Vendor, at their cost, return the WIL space to its original state, damage free. This may include, but is not limited to paint/patch of walls and ceiling tiles where products may be affixed to the building.

While the GSA team will provide specific paint codes to any areas identified for vendor touch-up, the team may/may not be able to provide the necessary paint which is subject to on-site availability.

Post Award:

Vendor Kick-Off meeting and WIL walkthroughs. Vendor to provide a milestone schedule.

Research, Documentation and Lab Access Vendors and GSA will share mutual WIL documentation and a summary of the research findings. At GSA’s discretion, the vendor may publish WIL research and information. In coordination with GSA, it is anticipated Vendors may have occasional escorted access to tour federal agencies through the lab; tour access for non-federal/private sector customers to be determined. Federal customers will also have the opportunity to reserve and occupy workspace (coworking) within the WIL.

Selection Criteria:

Prior Experience Information/Expertise The participating Vendors must exhibit proven expertise in working with commercial entities, government entities or both in the creation of innovative alternative workplaces and environments.

Timeline/Schedule Duration length (in calendar weeks) from Notice to Proceed through complete installation.

Technical Compliance Submission of proposed product data except for those products under research and development.

Response Packages:

Interested Vendors shall submit a response package that consists of five separate tabs: The following tabs must include:

TAB I (Cover Letter): The cover letter must be on letterhead and include:

1. Title of the project;

2. General description of the Vendor

3. Vendor size

4. Business establishment date

5. Point of contact, including name, title, address, telephone number, fax number and email address.

6. Vendor shall provide in calendar weeks their anticipated timeline or project schedule from Notice to Proceed through complete installation.

TAB II (Narrative): A written narrative of the Vendor's previous experience providing furniture for alternative workplaces at the local, regional and/or national level.

TAB III (Vendor Recommendations): Vendor shall provide recommendations based upon previous experience as to: 1) which NAICS codes would be applicable; and 2) Product description and other characteristics.

TAB IV (Prior Experience Information): Vendor shall demonstrate they have experience in providing Privacy Pods/Booths for innovative, alternative workplace solutions and proven research (i.e. innovation/test labs) by providing a list of clients and workplace solutions/products provided. The format to provide this information is as follows:

1. Name and address of Agency/Firm [Client]

2. Workplace Solutions/Product Provided

3. Title of project

4. Period of performance

5. Indicate whether Vendor was the prime contractor or the subcontractor.

TAB V (Product Information): Vendor shall provide product data sheets for proposed products to be offered except for those products under research and development. For products under research and development any available information should be provided.

PROJECTED TIMELINE

1. Bailment RFP Issue Date: 12/04/2024

2. Deadline for Submitting Questions in response to initiating Bailment RFP:

12/11/2024 at 12:30PM EST.

3. Bailment RFP Due Date: 12/19/2024 at 4:30PM EST

4. Installation Period: TBD

5. Installation Complete: TBD

Deadline for Submitting Questions:

If vendors have any questions regarding this Bailment RFP, the vendors shall submit questions in writing via email to the following email addresses collette.scott@gsa.gov no later than 12/11/2024 at 12:30 PM EST.

Bailment RFP Due Date/Time:

Responses to this Bailment RFP are due by 4:30PM, EST on Thursday, 12/19/2024.

Complete proposals must be submitted electronically via email to the following email address: collette.scott@gsa.gov. The Government will begin immediate review and evaluation of all submissions following the closing date and time. A response or information request about this Bailment RFP received after the closing date and time will be considered late and will not be accepted.

mailto:collette.scott@gsa.gov mailto:collette.scott@gsa.gov