Work Statement.pdf

SLSDC COMMUNICATION STUDY

WORK STATEMENT

I. Introduction The St. Lawrence Seaway System (Seaway) is a marine transportation trade route comprising a series of connecting channels, canals, lakes, and locks extending from Montreal to Lake Ontario which are managed jointly by the United States Saint Lawrence Seaway Development Corporation (SLSDC or Corporation) and the St.

Lawrence Seaway Management Corporation (SLSMC) of Canada. The SLSDC is a wholly-owned government corporation within the U. S. Department of Transportation which is authorized to operate and maintain that portion of the Seaway within the territorial limits of the United States. To support this mission, the SLSDC owns and operates two locks, a maintenance base, an administration building, several remote RF stations, and marine and mobile equipment. The SLSDC is seeking cost and technical proposals for a comprehensive Communication Study, including all existing equipment, and recommendations for system enhancement for marine, maintenance and administrative facilities and functions associated with the operation and maintenance requirements of SLSDC.

II. Background Information

1. General: The main SLSDC Facilities are comprised of 34 major operation, administrative, maintenance and storage buildings with connecting roadways and associated grounds at four separate physical locations in Massena, New York. The buildings were constructed at various dates from the late 1950’s to the 2010’s and most have been altered from their originally constructed configuration as needs have changed over the years. The predominant type of building construction is low-rise steel framed masonry for the lock operations, office and facility maintenance shop buildings, and steel for the storage and vehicle/heavy equipment shops.

2. Specific Facility Structures:

a) Eisenhower and Snell Locks: Upstream and downstream control houses, Hands-Free Mooring (HFM) buildings, center buildings, the Eisenhower Lock Vessel Traffic Control (VTC) building, compressor buildings, Visitors’ Center building, miscellaneous small outbuildings, associated roadways and parking areas, highway tunnel under Eisenhower Lock, concrete lock structures, steel hydraulic structures and associated operating machinery (lock gates, valves, etc.) and utilities.

b) Marine Base/Maintenance Facility: All buildings, structures and grounds, including those comprising the spare gate facility (Snug Harbor) and the marine floating plant.

c) Administration Building: Located in the Village of Massena, New York.

d) Remote RF Stations: Located in various locations adjacent to the St.

Lawrence River in New York State.

3. Facility Activities: The activities carried out at the SLSDC facilities include:

a) Operational communication and control of designated traffic sectors within the Seaway system to include all commercial, military and private marine vessels within those sectors.

b) Operational communication and coordination with the SLSMC.

c) Maintenance and repair of civil, mechanical, electrical and electronic equipment at the maintenance base and the locks.

d) Maintenance of the locks, buildings and grounds and the associated physical infrastructure.

e) Maintenance and repair of motor vehicles and heavy equipment.

f) Maintenance and repair of floating plant (tugs, barges, navigation buoys, and small craft).

g) Maintenance and repair of remote RF stations.

h) Administrative functions.

III. Statement of Work

A. Communications Study. The objective of this work is to complete a Communications Study at all SLSDC locations to assure continuing safety, reliability and conformance to the requirements of ANSI, TIA, IEEE, FCC, P25 and OSHA standards. The Contractor shall conduct and deliver a comprehensive Communications Study to include but not necessarily be limited to:

1. Needs Assessment

2. Identify Current Infrastructure and Performance

3. Frequency Band Analysis

4. RF Coverage Analysis

5. Recommendations Report

Completing the Communications Study includes coordinating with the Contracting Officer’s Representative (COR) to access facilities and complete interviews with SLSDC communication equipment users in order to gain an in-depth knowledge of current and future needs. The reference drawings given are representative and not all inclusive. They illustrate components and the systems they are a part of. The Consultant shall be responsible for gathering, verifying, updating, modifying and creating all drawings necessary to properly accomplish and complete the scope requirements of this section. The drawings shall be furnished to SLSDC in electronic format in AutoCAD 2017 and PDF version. They shall include all appropriate data and information gathered such as: equipment and devices, manufacturer, type, model, part numbers, sizes, existing and recommended settings, hardware and software versions, etc. This will provide ready access to the information without having to reference other documents and will serve as a permanent record so it will not have to be gathered again. The drawings shall be adequate to perform future engineering and analysis and verify system compliance with standards, laws and regulations.

The statement of work shall apply to all SLSDC locations and designated SLSDC operational sectors of traffic control and are organized accordingly:

1. SLSDC Operational Sectors of Traffic Control, including weather station communications

2. Eisenhower Lock

3. Snell Lock

4. Maintenance Base

5. SLSDC Marine Equipment

6. SLSDC Mobile Equipment

7. Administration Building

B. Inspection Procedures and Criteria: Inspection procedures and criteria shall conform to the NFPA 70E - 2018 Standard for Electrical Safety in the Workplace, 2017 NFPA 70 National Electrical Code, 2016 NFPA 70B Recommended Practice for Electrical Equipment Maintenance, and OSHA 29 CFR 1910. The Contractor shall choose and execute specific test and examination methods to accomplish the objective. All services required to accomplish this objective are the responsibility of the Contractor. Such services shall include, but are not necessarily limited to, opening panels and enclosures, examining wires, switching and testing.

C. Corrective Work: The Contractor shall provide guidance to correct any deficiencies uncovered during inspections and information gathering relative to the standards listed in the paragraph above. Any nonconforming equipment shall either be corrected/adjusted or be designated with appropriate tags, markings, locks, etc.

D. Personnel Qualifications: Personnel performing and overseeing the inspection and any corrective activities shall be properly qualified, experienced, and equipped according to NFPA 70E, ANSI, TIA, and IEEE. These qualifications shall apply to subcontractor personnel as well as the Contractor’s own personnel. A journeyman level (or higher) electrician or Electrical Engineer shall perform or supervise the field work that requires interaction with electrical equipment at all times. Personnel required to perform site work in Canada shall be able to freely enter Canada per current international laws and regulations.

E. Communications Study Report Deliverable: The Contractor shall issue a detailed report which list all items inspected and tested, the inspection methods and coverage, person(s) doing the inspection or test, the results of the inspection, deficiencies found and their type and location. The report shall also include records of any corrective action taken.

The report shall include at a minimum:

1. Needs Assessment

2. Identify Current Infrastructure and Performance

i. Estimated useful life

ii. Identify all technical configurations

iii. Equipment models

iv. Interconnection features

3. Frequency Band Analysis

4. RF Coverage Analysis

i. Coverage survey utilizing guidance from TIA-TSB-88

ii. Drive test measurements

iii. Shipboard test measurements

iv. Coverage modeling

v. Free Space Loss

vi. Terrain Loss and Digital Terrain Databases

vii. Clutter Loss

5. Recommendations Report

i. Development of conceptual system alternatives.

ii. Changes in current maintenance/procedures.

iii. Major capital work needed with budgetary estimates.

iv. Changes to enhance or improve radio communications systems reliability and performance where there are deficiencies/gaps.

The SLSDC shall have unlimited rights to use, disclose, reproduce, and distribute all data collected, calculations made, databases and reports generated, labels, drawings, documents, etc. developed as part of this project. They shall be delivered to the SLSDC in acceptable digital formats agreed upon by the COR. They shall be workable digital files that are useable and editable by SLSDC. They shall not be password protected or otherwise prohibited from manipulation. Any copies of reports bearing signatures and/or the stamp of the Engineer of Record (EOR) may be in a non-workable PDF format. However workable files shall still be submitted that are unsigned or unstamped.

F. Health and Safety. The Contractor shall complete work in compliance with all Occupational Safety and Health (OSHA), all applicable SLSDC site-specific safety requirements and any other Federal and State health and safety requirements.

G. SLSDC Support: The SLSDC will facilitate access to documentation or equipment and areas for inspection. Standard SLSDC work hours to provide access for the Contractor will be Monday through Friday, 6:30 AM to 4:00 PM, with alternate Fridays off, to accommodate SLSDC work schedules. The Contractor shall advise the SLSDC at least 48 hours in advance of the time services will be needed.

Location access and equipment availability will be coordinated around shipping schedules, maintenance and operational requirements.

H. Miscellaneous: The Contractor shall also be responsible for other activities as required to restore all components and systems that were disassembled for the inspection or studies, and to return all equipment to a fully operational state. The Contractor shall also clean up the work area to SLSDC’s satisfaction and properly dispose of all waste generated by the Contractor.

IV. Schedule

The following is the required project schedule:

• Technical and Cost Proposals Due November 20, 2020 @ 2:00pm (ET)

• Award November 30, 2020 (on or about)

• Draft Report March 15, 2021

• Final Report and Project Completion April 15, 2021

V. Attachments Reference drawings are provided as separate attachments. These are intended to give a general overview of the SLSDC Facilities. Additional drawings will be made available on request to the firm selected for the project

Reference Drawings (provided as a separate attachments)

TITLE DRAWING NUMBER

Topographic Survey Plan US Department of Transportation & Saint Lawrence Seaway Development Corporation Administration Building

20-18-144, Sheet 1 of 1

Marine Base/Maintenance Facility Building Nomenclature Site Plan

SLS-340-77

Maintenance Facility/Marine Base and Spare Gate Area General Topographic Site Plan

SLS-340-86

Eisenhower Lock Building Nomenclature Site Plan

SLS-326-296

Saint Lawrence Seaway Development Corporation Eisenhower Lock General Topographic Site Plan

SLS-326-297

Snell Lock and Snug Harbor Building Nomenclature Site Plan

SLS-327-152/2

Notes:

1. The reference drawings show existing construction for informational purposes. The reference drawings have been prepared from scanned images, thus should not be scaled. The reference drawings are in “PDF” file format.

2. Snell Lock is referred to as Grass River Lock in the U.S. Army Corps of Engineer Drawings.

3. Eisenhower Lock is referred to as Robinson Bay Lock in the U.S. Army Corps of Engineer Drawings.