WOPS Marching Band Drums RFP May 2026.pdf

WEST OTTAWA PUBLIC SCHOOLS

Marching Band Drums

Bid Request

All bids are due by Thursday, June 4th, 2026 @ 11:00 AM

Contact Information:

Chris Janowiak

West Ottawa Bands 1138 136th Ave

Holland, MI 49424 Email: janowiakc@westottawa.net

Marching Band Drums Request for Proposals

West Ottawa Public Schools will accept sealed bids for Marching Band Drums as described in the attached specifications. Bids will be accepted until 11:00 AM, Thursday, June 4th, 2026, at which time they will be publicly opened and read aloud. No oral, telephonic, telegraphic, or facsimile proposals will be accepted.

Two (2) signed copies of the bid form should be addressed to the attention of:

Chris LaHaie West Ottawa Public Schools

Administration Building 1138 136th Ave.

Holland, MI 49424 Re: Marching Band Drums RFP

A. The proposal, in duplicate, shall be submitted on the form provided herein with all required items of the form properly filled out.

B. Any questions regarding this project, technical or not, shall be submitted via email, care of Chris Janowiak, janowiakc@westottawa.net, no later than 48 hours prior to bid opening. All questions will be answered in writing with a copy to all bidders who have provided an email address.

C. Proposals must be mailed or delivered in person to Chris LaHaie, Associate Superintendent for Business

Services, at the Administration Building located at 1138 136th Avenue, Holland MI 49424. All proposals must be sealed in envelopes, plainly labeled “Marching Band Drums RFP” and must be received prior to 11:00 A.M., local time, on Thursday, June 4th, 2026. This will be a public bid opening. Evaluation of proposals and award will be at a later date; the successful contractor will receive a letter of intent prior to receipt of contract.

D. There will not be a pre-bid meeting.

E. The Schedule of Work shall be as follows:

Receive Bids 11:00 A.M. June 4th, 2026 Anticipated award of contract June 8th, 2026

F. All bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District. The Board of Education shall not accept a bid that does not include a sworn and notarized familial relationship disclosure statement.

G. All bids shall be accompanied by Affidavit Of Compliance – Iran Economic Sanctions Act in compliance with

“Iran linked business” within the meaning of the Iran Economic Sanctions Act.

H. Michigan Public Act No. 517 of 2012. The Board of Education shall not accept a bid that does not include the Affidavit Of Compliance.

I. Applicable Michigan use and sales tax do not apply to this project.

J. West Ottawa Public Schools’ Board of Education reserves the right to accept or reject all or any portion of a bid, and is not bound to accept the low bid. A bid may be rejected, if not accompanied by a required bid security or by other data required by the Bidding Documents, or which is in any way incomplete or irregular.

mailto:janowiakc@westottawa.net

West Ottawa Public Schools shall have the right to waive informalities or irregularities in a bid received, and to accept a bid which, in the judgment of West Ottawa Public Schools, is in the best interests of West Ottawa Public Schools.

K. Within ten days after being notified of the acceptance of the proposal, the bidder to whom the award is made will be required to enter into a written agreement in the form hereto specified with the West Ottawa Public Schools.

L. The bidder may, during the bidding period, be advised by Addenda of additions or alterations to the

Specifications. All such changes shall be included in the work and shall become part of the Contract Documents.

M. The bidder shall visit the site of the work to fully inform himself of the existing conditions.

N. Questions should be directed to Chris Janowiak, West Ottawa Bands, at janowiakc@westottawa.net, between the hours of 8:00 AM and 5:00 PM, Monday through Friday. It is highly recommended that bidders discuss the bids with Mr. Janowiak prior to submitting a bid.

Pricing Sheet:

Item Description Quantity Desired Brand Desired Model

Total Price (Each x Quantity)

Marching Snare Drum 10 Pearl

FFXM1412 Pearl Championship Maple Covered Snare 14"x12" Midnight Black, Polished AP Aluminum HW

Marching Snare Case 10 Pearl PD1412 Marching Snare Drum Stand 10 Pearl MSS3000 Marching Snare Cover Pearl 10 Pearl MDCG14 Marching Snare Carrier 10 Pearl CXS2

Marching Tenors 8 Pearl

Pearl PMTMS60234 Championship Maple Covered Series Quint (6/10/12/13/14) Midnight Black, Polished AP Aluminum HW, Shallow Cut

Marching Tenor Case 8 Pearl PD8004 Marching Tenor Drum Stand 8 Pearl MTS3000 Marching Tenor Cover 8 Pearl MDCG0234 Marching Tenor Carrier 8 Pearl CXT2 Marching Bass Drum 1 Pearl

BDM1614 Championship Maple Covered Bass Drum 16" x 14" Midight Black Aluminum HW

Marching Bass Drum case 1 Pearl PD1614 Marching Bass Drum cover 1 Pearl MDCG16 Marching Bass Drum 1 Pearl

BDM1814 Championship Maple Covered Bass Drum 18" x 14" Midnight Black Aluminum HW

Marching Bass Drum case 1 Pearl PD1814 Marching Bass Drum cover 1 Pearl Pearl MDCG18 Marching Bass Drum 1 Pearl

BDM2014 Championship Maple Covered Bass Drum 20" x 14" Midnight Black Aluminum HW

Marching Bass Drum case 1 Pearl Pearl PD2014 Marching Bass Drum cover 1 Pearl Pearl MDCG20

Marching Bass Drum 1 Pearl

Pearl BDM2214 Championship Maple Covered Bass Drum 22" x 14" Midnight Black Aluminum

HW

Marching Bass Drum case 1 Pearl Pearl PD2214 Marching Bass Drum cover 1 Pearl Pearl MDCG22

Marching Bass Drum 1 Pearl

BDM2614 Championship Maple Covered Bass Drum 26" x 14" Midnight Black Aluminum HW

Marching Bass Drum case 1 Pearl Pearl PD2614 Marching Bass Drum cover 1 Pearl Pearl MDCG26

Marching Bass Drum 1 Pearl

Pearl BDM3016 Championship Maple Covered Bass Drum 30" x 16" Midnight Black Aluminum

HW

Marching Bass Drum case 1 Pearl Pearl PD3016 Marching Bass Drum cover 1 Pearl Pearl MDCG30 Marching Bass Carrier 6 Pearl Pearl CXB2 Marching Bass Drum Stand 6 Pearl Pearl MBS3000 Bass Drum Mallet Holder 6 Pearl

Pearl BMH100 Marching Bass Drum Removable/adjustable Mallet Holder

Crash Cymbals 2 Zildjian Zildjian A0452 16" Stadium Series Medium- Heavy Pair

Crash Cymbals 1 Zildjian Zildjian A0468 16" Stadium Series Medium Pair

Crash Cymbals 2 Zildjian Zildjian A0483 18" Stadium Series Medium Pair

Crash Cymbals 2 Zildjian Zildjian A0485 20" Stadium Series Medium Pair Crash Cymbal Straps 8 Zildjian Zildjian Cymbal Leather Cymbal Straps (pair) Crash Cymbal Pads 8 Zildjian Zildjian Leather Cymbal Pads (pair)

Cymbal Case 8 Zildjian Zildjian ZXCB00120 Zildjian Student 20" Cymbal Backpack - Black Rain Cloud

Snare Drum Batter Side Heads 12 Evans Hybrid Grey Marching Snare Drumhead - 14" Snare Drum Snare Side Heads 12 Evans

Evans MS3 Snare Side Marching Snare Drumhead - 14

Tenor Drum Heads 10 Evans

Evans System Blue Marching Tenor Drumhead Pack - 6"/10"/12"/13"/14

Bass Drum Heads 2 Evans MX1 Black Marching Bass Drumhead - 16"

Bass Drum Heads 2 Evans MX1 Black Marching Bass Drumhead - 18"

Bass Drum Heads 2 Evans MX1 Black Marching Bass Drumhead - 22"

Bass Drum Heads 2 Evans MX1 Black Marching Bass Drumhead - 26"

Bass Drum Heads 2 Evans MX1 Black Marching Bass Drumhead - 30"

TOTAL ALL-IN BID: ___________________________________________

The undersigned certifies that the bid contained meets or exceeds the attached specifications. Failure to comply with all conditions asked for in this bid document may result in rejection of the bid.

Bidder Information:

COMPANY NAME: ____________________________________________________________

ADDRESS: ___________________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________

AUTHORIZED NAME (please print): ______________________________________________

TITLE: ________________________________________________ DATE: ________________

PHONE #: ________________________________ FAX #: _____________________________

E-MAIL: ______________________________________________________________________

At least 3 references with contact person:

Company: _____________________ Contact: ____________________ Phone: _____________

Company: _____________________ Contact: ____________________ Phone: _____________

Company: _____________________ Contact: ____________________ Phone: _____________

Do you conduct background checks on your employees? ❒Yes ❒No

Familial Relationship Affidavit included? ❒Yes ❒No

Iran Linked Business Affidavit included? ❒Yes ❒No

Written responses to all requested questions? ❒Yes ❒No

Are you on the Excluded Parties List ❒Yes ❒No Unknown

(which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404)?

Provide your DUNS number, if you have one: ____________________________

Local (District) Vendor or Taxpayer? ❒Yes ❒No Unknown

(Documentation, if necessary, will be obtained after the bid opening.)

Do you have employees that live within the District? ❒Yes ❒No Unknown

AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of _________________________(the “Bidder”), pursuant to the familial disclosure requirement provided in the West Ottawa Public Schools (the “School District”) request for proposal, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of _____________________________ and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

(Company Name)

By:_______________________________ (Signature)

Title:_______________________________

STATE OF ______________ )

) SS.

COUNTY OF ___________ )

This instrument was acknowledged before me on the ________ day of _____________, 20 , by

(Notary Public Signature)

_______________ County, ______________

My commission expires: ______________

Acting in the County of: ______________

IRAN LINKED BUSINESS AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its officers, directors and employees.

The undersigned, owner or authorized officer of _________________________________ (the bidder), pursuant to Michigan Public Act No. 517 of 2012, the “Iran Linked Business” requirement provided in the Ottawa Area ISD Universal Service Fund Request for Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not an “Iran Linked Business” within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the bidder will not become an “Iran Linked Business” at any time during the course of performing under the contract. The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals (RFPs) for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an “Iran Linked Business” that exists within the bidder and/or owner, officers, directors and employees.

Bidder: ___________________________________________________ (Company Name)

By: ___________________________________________________ (Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for

______________________ County, on this _____day of ___________________, 20__, ______________________________________________ SS:

(Notary Public Signature)

My Commission expires: _________________________

Acting in the County of: __________________________