WOPS - Community and Aquatic Center Advertisement.pdf

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Construction Manager ADVERTISEMENT FOR BIDS West Ottawa Public Schools Triangle Associates, Inc. Page No. 1 of 2 Community & Aquatic Center

OWNER: West Ottawa Public Schools

PROJECT: Community & Aquatic Center

BID PACKAGE: 02

DESIGN PROFESSIONAL: GMB Architecture & Engineering

Project # 5-6244

CONSTRUCTION MANAGER: Triangle Associates, Inc.

Project #7-24008-0A

TO: Potential Subcontractors/Suppliers

SUBJECT: ADVERTISEMENT FOR BIDS

This project is contracted with Triangle Associates under a CM agreement whereby Triangle will act as the Owner’s Agent. West Ottawa will hold all subcontract agreements. Specialty subcontractors are being solicited currently for the following:

Concrete Food Service Equipment

Masonry Pool Construction

Steel Elevators

Carpentry and General Trades Fire Suppression

Membrane Roofing Plumbing and Mechanical

Aluminum, Glass, Metal Panels and Glazing Electrical

Drywall and Interior Trades Site, Earthwork and Utilities

Flooring Asphalt Paving

Painting Synthetic Turf Surfacing

Landscaping and Irrigation

PROPOSALS ARE DUE

All proposals are due on Wednesday April 2nd, 2025 at or Before 11:00 AM at the West Ottawa

Public Schools Riley Farms Elementary School located at 2612 120th Ave, Holland, MI 49424.

Proposals may be mailed to the West Ottawa Public Schools Administration Building located at

1138 136th Ave. Holland, MI 49424.

All proposals received on or before the due date and time will be publicly opened at Riley Farms.

Prevailing wages do not apply to this project.

Payment and Performance bonds are required.

Bid bonds are required.

PRE-BID MEETING

There will not be a pre-bid meeting for this project. The site is available for review. It is a greenfield site located due north of the existing South High School campus building located at

3600 152nd Ave, Holland, MI 49424. Refer to site logistics plan.

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Construction Manager ADVERTISEMENT FOR BIDS West Ottawa Public Schools Triangle Associates, Inc. Page No. 2 of 2 Community & Aquatic Center

BID DOCUMENT AVAILABILITY

Bid documents will be available for electronic download through Triangle’s project management software SmartBid. Upon bid invitation, a hyperlink will be provided to access project documents.

All addenda will be uploaded through SmartBid and notifications will be sent to bidders and plan rooms. In addition to SmartBid, bid documents will be available for review at the following public plan rooms:

Builder’s Exchange of Michigan, 678 Front Ave NW, Suite 330, Grand Rapids, MI 49504

Bidders shall be responsible for ALL documents and cost of printing and shipping of plans/specs.

Refer to the Instructions to Bidders in the Project Manual for complete bidding information.

Instructions to Bidders

Construction Manager Instructions to Bidders West Ottawa Public Schools Triangle Associates, Inc. Page 1 of 4 Community and Aquatic Center

OWNER: West Ottawa Public Schools

PROJECT: Community & Aquatic Center

BID PACKAGE: 02

DESIGN PROFESSIONAL: GMB Architecture & Engineering

Project # 5-6244

CONSTRUCTION MANAGER: Triangle Associates, Inc.

Project #7-24008-0A

PREPARATION OF BIDS

A. Proposals shall be made on the Proposal Forms provided by Triangle Associates, Inc. that are included in the Project Manual. Each proposal should clearly indicate the Work Category being submitted. Separate proposals are required for each Work Category. Combined proposals will be considered provided that each Work Category is individually quoted.

B. Proposals shall be signed with name and title typed below the signature. Where the Bidder is a corporation, proposals must be signed with the legal name of the corporation followed by the name of the state of incorporation, the legal signature of an officer authorized to bind the corporation to a contract, and sealed with their corporate seal.

C. The Bidder must satisfy themselves of the accuracy of the Work items in the Bid documents by examination of the site and review of the plans and specifications including addenda. After

Proposals have been submitted, the Owner or Construction Manager is not responsible for any misunderstanding concerning the quantities of work, conditions, or nature of the work to be done.

D. The Bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the Bid Documents. The failure or omission of the Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation in respect to his Proposal.

BID SUBMITTAL

A. All proposals shall be submitted within sealed, opaque envelopes. One copy only.

B. Clearly identify on the cover of the envelope with the following information:

1) Project name, bid package number, and work category quoted

2) Name and address of Bidder

C. Proposals are to be deposited at the West Ottawa Public Schools Riley Farms Elementary School located at 2612 120th Ave, Holland, MI 49424 at or before Wednesday April 2nd, 2025 at 11:00

AM.

D. Proposals will be publicly opened. The Owner shall neither consider nor accept any Proposal received after the Due Date. All Proposals shall remain firm and may not be withdrawn for ninety

(90) days after the Due Date.

E. Telephone an electronic mail and/or facsimile proposals will not be accepted.

Construction Manager Instruction to Bidders West Ottawa Public Schools Triangle Associates, Inc. Page 2 of 4 Community & Aquatic Center

F. Bidder Requests for Information (“RFI”) shall be submitted to the office of the Construction

Manager, Triangle Associates, Inc., at 3769 Three Mile Road NW, Grand Rapids, MI 49534. E-mail

Matt Novak at mattn@triangle-inc.com and Nicole Arthur, nicolea@triangle-inc.com.

BASIS OF SELECTION

A. Bidders must include all labor rates, unit cost items, Proposal breakdowns, and all mandatory alternatives as listed in the specifications, as shown on the drawings, as listed in the Work

Category descriptions, or as listed on the Proposal Form. Failure to comply with any requested information may be cause for rejection of the Proposal.

B. In the event of a discrepancy between the written prices quoted on the Proposal Form and those quoted in figures, the words shall control. The prices are to include the furnishing of all labor, materials, equipment, tools, management, supervision, insurance, taxes, and all other services necessary and proper for the completion of the work in accordance with all requirements of the contract documents.

C. The Owner reserves the right to accept or reject all or any portion of a bid, and is not bound to accept the low bid. A bid may be rejected, if not accompanied by a required bid security or by other data required by the Bidding Documents, or which is in any way incomplete or irregular. The

Owner shall have the right to waive informalities or irregularities in a bid received, and to accept a bid which, in the judgment of the Owner is in their best interest.

D. Bidders may be required to attend a post-bid interview from 4/3/25 - 4/7/25. See post bid schedule in the front-end documents.

E. Each Bidder shall be prepared to present evidence of experience, qualifications, and financial ability to carry out the terms of the contract by completing Triangle’s Contractor/Supplier

Qualification Statement and submitting it to Triangle within 24 hours of the Due Date or no later than time of post-bid interview. A copy of the qualification form is provided herein as part of

Triangle Associates, Inc. Forms and is also available on Triangle’s website.

F. Successful Bidders shall be awarded on the basis of 1) compliance with requested schedule, 2) lowest responsive proposal, and/or 3) in the best interest of the Owner

SPECIAL BIDDER INSTRUCTIONS

A. Voluntary alternates are encouraged and will be considered.

B. Each Proposal should include Michigan Sales & Use Tax. Bidders are to include all other applicable use taxes and other federal, state and local taxes, as may be applicable.

C. This project is being built with multiple bid packages as follows:

Bid Package #01 was previously solicited and has been awarded for utility relocation.

Bid Package #02 is currently being solicited and consists of the construction for the new

Community & Aquatic Center

D. Combined proposals will be considered for multiple work categories. Separate proposals are required for each work category. Combined work category proposals will be considered provided each work category is individually quoted.

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E. Each proposal must include cost escalation as required to complete the project within the specified timeline defined by the preliminary bid day schedule. Subcontractor’s will not be entitled to any claims or change orders for additional cost associated with price escalations of any type or kind.

INTERPRETATION OF DOCUMENTS

A. Should the Bidder find omissions or discrepancies in the Bid documents, the Bidder should notify

Triangle at once so the GMB Architecture & Engineering may issue an addendum.

B. Every request for an interpretation shall be made in writing, addressed and forwarded to Triangle.

Unless modified or clarified by written notice or addenda, the Bid Documents remain in force.

C. No oral interpretations shall be offered to the Bidder as to the meaning of any part of the Bid documents. Every request for an interpretation shall be made in writing and addressed and forwarded to Triangle. Unless modified or clarified by written notice or addenda, the contract documents remain in force.

MODIFICATION AND WITHDRAWAL OF PROPOSAL

A. Bidders may withdraw their Proposal at any time prior to the Due Date, but may not resubmit them. No Proposals may be withdrawn or modified, and shall remain firm for a period of ninety

(90) days following the Due Date.

CONTRACT TIME

A. All Bidders submitting Proposals shall be responsible for providing all materials, equipment and labor necessary to maintain job progress to achieve specific dates of partial and substantial completion as noted in Triangle’s Preliminary Project Schedule attached herein and considered to be a part of the Bid Documents. Specific milestone dates of substantial completion are as follows:

• 3/10/25 – Out to Bid

• 4/2/25 – Bids Due at or Before 11:00 AM

• 4/3/25 – 4/7/25 – Post Bid Interviews

• 4/21/25 – Board Approval for Subcontracts

• 4/28/25 – 6/6/25 – Structural Concrete Submittals and Procurement

• 6/9/25 – Mobilization

• 6/9/25 – 5/22/26 – Superstructure

• 3/16/26 – 1/15/27 – Enclosure/Envelope Construction

• 8/26/26 – 11/12/27 – Pool Buildout

• 7/6/26 – 10/1/27 – Interior Buildout

• 11/29/27 – Substantial Completion

BONDING

A. Each Proposal shall be accompanied by Bid Security, in the form of a Bid Bond, certified check or money order, in the amount of not less that five percent (5%) of the Bidders Base Bid. If a Bid

Bond is posted, it shall be from a surety qualified to do business in the State of Michigan. The attorney-in-fact who executes the Bid Bond on behalf of the surety shall attach to the Bid Bond a certified, current copy of its Power of Attorney. In the event a certified check or money order is submitted, it shall be made payable to the Owner and the Owner is not responsible for any interest earned thereon. The amount of the Bid Security shall be forfeited to the Owner as liquidated damages, and not as penalty, in the event the Bidder fails to enter into the awarded contract with the Owner, or fail to furnish such performance and payment bonds and insurance certificates required under the Bidding Documents.

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B. The successful Bidder shall provide a Performance Bond and Payment Bond each with limits of

100% of the contract sum. Bonds shall name the Owner as obligee. Bonds shall be secured from surety bond companies licensed to underwrite within the State of Michigan, shall be included on the United States Department of Treasury’s most recent Listing of Certified Surety Companies

(Circular 570), and shall currently hold a rating of A- or better from the A.M. Best Company. Both form and substance shall be subject to the review and approval of the Owner and Construction

Manager. When requested, Bidders shall indicate the name and address of their bonding company and agent. Bidders shall include the cost of Performance Bond and Payment Bond in their base bid.

INSURANCE

A. Successful Bidders are responsible for the deductible to any claim by them against the Owner’s

Builders Risk Policy.

B. Insurance and indemnity requirements are defined in article 2.8 of the C132 contract agreement included herein. All insurance requirements are to be met by all trades and the cost for all insurance requirements are to be included in the bid price. All trades will be required to provide all limits of insurance that Triangle is required to provide including the professional and pollution limits listed (Refer to work scopes). All trades are to list the Owner, Design Professional and

Triangle as additional insured and certificate holders.

CONTRACTOR AGREEMENT

A. The form of agreement shall be AIA Document A132 - 2009 Edition Standard Form of Agreement

Between Owner and Contractor, which is included for reference. The successful Bidder shall execute the agreement within seven (7) days following its receipt of the agreement from the

Owner (the “Agreement”).

B. The scope of each contract shall be defined by the various Work Category Descriptions as published unless otherwise modified in the Agreement. No other exclusions or prior modifications will be acknowledged whereby the Agreement shall finalize and therefore supersedes any previous exclusions or modifications identified in the submitted Proposal Form.

GENERAL

A. The Bid documents contain the provisions required for the construction of the Project. Information obtained from an officer, agent, or employee of the Owner or any other person shall not affect the risks or obligations assumed by the successful Bidder or relieve him from fulfilling any of the conditions of the Agreement.

B. The successful Bidder shall comply with all applicable laws, ordinances, and the rules and regulations of all governing authorities having jurisdiction over the construction of the project, and all policies, procedures, rules, and regulations of the Owner and Construction Manager.

C. The successful Bidder shall comply with any special safety provisions required by the Owner, Triangle Associates, Inc., and Design Professional.

END OF SECTION