Woodland High HVAC CM_R RFP10_2025_002.pdf

REQUEST FOR PROPOSAL (“RFP”)

Notice of Construction Manager at Risk services for Woodland High School

HVAC replacement

ISSUE DATE: November 11, 2024

REQUEST FOR PROPOSAL: Woodland High School HVAC Replacement

SERVICE TO BE PROVIDED: Construction Manager at Risk

DUE DATE: December 12, 2024 @ 2;00 P.M.

MANDATORY PRE-BID CONFERENCE: Conducted no later than November 20, 2024

MANDATORY PRE-BID CONFERENCE LOCATION:

Central Office 65 Gilreath Road NW. Cartersville, Georgia 30121

RECEIPT & OPENING LOCATION:

Central Office 65 Gilreath Road NW. Cartersville, Georgia 30121

Link to copy of RFP 10-2025-002: Purchasing | Bartow County School System

SPECIAL NOTE TO PROPOSERS

Be sure your name, address, telephone number, email address and fax number has been recorded with the School System so you will receive copies of any amendments or additions to these Proposal Specifications.

In addition, all requests for additional information must be made in writing and emailed to David Van Hook at david.vanhook@bartow.k12.ga.us. In order to allow all vendors to use the same information, requests for information will not be honored after November 19, 2024, by 3:00 p.m.

https://www.bartow.k12.ga.us/page/purchasing

INTRODUCTION

The Bartow County School System (BCSS) desires to retain the services of a professional Construction Manager/Contractor at Risk (CM/C) firm for the management, under a construction management/contractor at risk format, for the HVAC Replacement project at Woodland High School at 800 Old Alabama Road Cartersville, GA 30120.

To qualify for consideration, a firm must be prepared to provide the expertise, resources, and personnel experience in project planning, cost management, project control, pre-construction and construction techniques, value-engineering analysis, scheduling, and quality assurance throughout the planning and construction phases of the project.

The services to be performed by the CM/C will be the efficient, economical, and timely delivery of the project by managing the construction of the project within the time and cost limitations and within established best-practices quality requirements of the construction industry. These services will be performed during the pre-construction phase and construction phase, and will include working with owner in project planning, arrangement of bid packages, bidding and award of the trade contracts, and management of construction until the Bartow County School System’s final occupancy of the Facility is achieved.

A MANDATORY PRE-PROPOSAL MEETING WILL BE HELD AT: 11:00 AM on November 20, 2024, AT THE BARTOW COUNTY SCHOOL SYSTEM CENTRAL

OFFICE, 65 GILREATH ROAD NW CARTERSVILLE, GA 30121.

PROJECT INFORMATION

● The project will be designed by CDH Partners, Atlanta GA with an estimated budget of

$7,500,000.00. The Preliminary scope of the project shall include:

o Replace HVAC units o Replace HVAC Controls o Remove and Replace any building systems required to perform the above work

● Renovation work is anticipated to start May 2025 and finish July, 2025.

● During the pre-construction phase, CM/C will assist the Bartow County School

System in establishing the exact scope of work, based on the established budget for this portion of the work.

● Questions about the anticipated scope of work and schedule should be directed to David Van Hook at david.vanhook@bartow.k12.ga.us

● Site visits to examine existing conditions are encouraged. Contact David Van Hook at david.vanhook@bartow.k12.ga.us to schedule. Proposers visiting BCSS properties are required to sign in at the main office of the school.

mailto:david.vanhook@bartow.k12.ga.us mailto:david.vanhook@bartow.k12.ga.us

MINIMUM QUALIFICATIONS TO BID

● Each bidder should provide evidence of a current, valid Georgia Business License with each bid submittal. A photocopy of your business license shall be acceptable.

● Bidders shall also submit the completed “Georgia Security and Immigration

Compliance Act OCGA 13-10-90” document upon award.

● Each bidder shall provide evidence of a current liability policy, with sufficient coverage terms, as further specified herein.

● Each bidder shall provide evidence of a current Georgia State Contractor’s License.

SCOPE AND STYLE OF SERVICES TO BE PERFORMED

In issuing the Request for Proposal, it is the intent of the BCSS that the successful CM/C will provide the required services for a fixed fee. It is further the intent of the BCSS that the successful CM/C will provide a Guaranteed Maximum Price (GMP) for the cost of the construction of the project to include a Guaranteed Delivery Date (GDD). BCSS also intends that the successful CM/C accept the following stipulations:

1. Provide Performance, Material, and Labor Payment Bonds in the amount of

100% of the GMP.

2. Individual Trade Contracts will be between the CM/C and the Trade

Contractors, subject to BCSS approval.

3. The CM/C will not perform any portion of the project with its own forces except as may be mutually agreed to by BCSS and the CM/C.

4. The CM/C will be "at risk” in the proposed undertaking and will be responsible for completing the project within the GMP.

5. Should the final cost of the project be less than the GMP, all savings shall belong to

BCSS.

6. Pay applications shall be held in retention through such time that construction is complete, and BCSS has taken delivery of the facility.

7. The BCSS shall have the authority to suspend or terminate performance of the project at any time.

The CM/C will share with the BCSS in writing, calculations, and assumptions on which the CM/C's proposed GMP is based and shall provide to BCSS any information requested by BCSS in a timely manner or according to a schedule set forth by BCSS.