WNA_RMY_SW_SOW_FINAL.docx

SCOPE OF WORK

Bureau of Indian Affairs-Western Navajo Agency (WNA) WNA Roads Maintenance Yard Solid Waste Disposal/Recycling Tuba City, Arizona

BACKGROUND: The Bureau of Indian Affairs (BIA), Branch of Environmental Management (BEM) is requesting the services of environmental contractor specializing in removal and disposal of solid waste. A routine yard and building operations and maintenance inspection conducted by WNA Road Maintenance Yard (WNA RMY) identified materials which require proper disposal complying with Resource Conservation Recovery Act (RCRA) 40 CFR 260-262, Toxic Substances Control Act (TSCA), and Executive Orders “For Greening of America.”

The WNA Roads Maintenance Yard Solid Waste Removal and Disposal/Recycling is located within the: NW1/4NE1/4 of Sec. 29, T. 32N, R, 11 E., Gila-Salt River PM, Coconino County, Arizona, containing 3.00 acres more or less (Figure 1).

The WNA RMY is located between Oak and Pine Street in Tuba City, AZ. The Yard has an office building, two storage areas, along with heavy road equipment within that is fenced. Within the fenced Yard, accumulation of solid waste of office equipment, electronic equipment, furniture, used tires, broken vending machines, used diesel fuel storage tanks and diesel fuel storage tanks. Other items include pavement markings rolls, sheetrock panels, 50-gallon drums, three (3) drums with unknown material, other drums are used diesel and oil, transmission fluid drums onsite. The site may have other solid that also require disposal. The photographs of the items to be removed and disposal or recycled are attached. (Attachment 1) WORK REQUIRED: BIA, BEM requires the services of a licensed contractor to remove the solid waste for disposal or recycling. The items for disposal are hazardous, non-hazardous, and solid waste that may require to be inventoried, segregated for disposal in a permitted landfill. Any waste that is not determined to be hazardous waste shall be segregated into solid waste, recyclable materials, or universal waste for disposal. There are drums with unknown substances that may require testing before removal.

Once the quantities are determined, the contractor shall submit a cost proposal to the dispose of the waste. The inventory and packaging, recycling, and disposal of waste according to applicable universal waste, RCRA and TSCA and inventory, package, recycle and dispose of waste in accordance with RCRA, TSCA, and Executive orders “For Greening of America.” Some of these items have been piled up and during inventory, segregation, and disposal/recycling, there may be rodent feces, bird droppings. Worker protection methodologies are to be followed.

When the work is completed, it is the expectation of BEM the WNA RMY will back into compliance under the existing regulatory requirements, Executive Orders and DOI/BIA policy for Environmental Management Assessment Program (EMAP) corrective actions.

Period of Performance The period of performance of this project is 90 days from notice to proceed. This project is an expedited project, and the bidders are to utilize sufficient personnel and expedited the work required and analytical services to meet the time frame.

Task 1 Pre-work Submittals:

A. Health and Safety Plan (HASP). The contractor shall prepare a site-specific HASP in accordance with 29 CFR 1910.120 to allow for the protection of workers, employees, and the public.

1. The plan shall include the company’s respiratory protection plan

2. The plan shall include certificates of workers for Lead Base Paint (LBP), Asbestos, Hazardous Waste Operation Emergency Response (HazWOPER).

3. Covid-19 practices for workers shall be included in the HASP.

B. A list of all subcontractors, including qualifications and experience

C. Sampling Plan for items discovered or found within the WNA RMY that require sampling. Contractor is to identify National Voluntary Laboratory Accreditation Program (NVLAP) certified laboratory for sampling if required.

Task II. Cleanup of Miscellaneous Materials Priority

1. Electronic Equipment.

a. The inventory did not identify any equipment, however electronic (IT) equipment which must be recycled under the BIA IT policy, recycling of resources under Executive Order 13693 “Greening of America.” All electronic waste shall be inspected that are IT equipment (computers, printers, scanners, etc.).

b. Items are to be collected and removed for recycling/disposal are any electronic equipment that are found which must be disposed and any miscellaneous electronic equipment intermixed with debris outside the buildings identified. Electronic equipment shall be segregated and disposed or recycled.

c. Weight tickets shall be provided to document recycling and disposal. Hazardous Waste (40 CFR 262)

2. Hazardous Materials

a. The contractor shall inventory waste that are stored outside the WNA RMY buildings, dispose of remaining chemicals in accordance with 40 CFR 262 or as solid waste under 40 CFR 258. b. Unknown substances containing in the drums shall be sampled and disposed based on analytical results.

3. Universal Waste.

a. The contractor shall inventory, stage, and dispose and provide and an approximate of universal waste to dispose within the WNA RMY.

b. The waste shall be segregated, staged, packaged and disposed by recycling or disposal under RCRA Subtitle C after hazard determination is made and documented.

c. fluorescent light tubes that found and placed all used lamps in boxes labeled with the date and “Used Lamps.”

d. Place the broken used lamps in a box labeled with the date and “Broken Used Lamps.”

e. Batteries. The contractor shall determine if the batteries located are labeled with the date, whether batteries are new or used. If they are new, segregate them and indicate with signage that they are new.

4. Oil/Oil contaminated debris/drums. Estimated the amounts for disposal.

a. For unlabeled drums, shall be tested before it is placed in drum/container.

b. Clean up of any stained soils where oil drums or oil debris has been removed; shall be removed.

c. Dispose of all contaminated soil and oily rags at a permitted recycler or landfill.

5. Recyclables. Any metals that are found outside the buildings and approximate amount.

a. Recycle any materials, such as scrap metals, and provide weight tickets for recyclables. Metals are found outside the buildings (i.e., metal desks, white goods, scrap metals, etc.) and not included in Attachment 1.

b. Funds received from recycling effort shall be returned to BIA in the form of a check or the funds deducted from the BIA contract amount.

6. Solid waste. All remaining materials not determined to be hazardous waste shall be disposed as solid waste in a permitted landfill. Estimated and quantify the amounts to be removed.

IV. Reports:

A. Reports for this work shall describe the work done and include, but is not limited to, the following information:

1. Summary of the work completed

2. Narrative of the work performed

3. Sampling methodology, if required

4. Analytical Results from a certified laboratory

5. Manifests/Weight tickets/Recycling tickets

6. Waste Profiles

B. A draft report will be submitted for review to BIA within 14 days following completion of the field work. Two copies of the draft report shall be submitted to BIA for review.

C. Following the final review and approval of the draft document by BIA- BEM, the contractor shall prepare the final report certified by a professional engineer that the work was done in accordance with the approved sampling plan and federal regulations.

Five copies, two CD (read only) and one CD editable version in MS Word and all tables in Excel. Drawings shall be provided to BIA. The one CD editable version shall be labeled for “BIA Use Only.” All documents collected or prepared for this project are the property of the Bureau of Indian Affairs and must be submitted to the government. The Contractor may not copyright or duplicate the documents without the written permission of the Bureau of Indian Affairs, Navajo Region.

Evaluation Criteria:

Proposals from contractors shall contain the following information:

1. A Summary of:

· Qualifications and related asbestos, lead based paint remediation experience, hazardous waste disposal, universal waste disposal.

· Project Manager Resume

· Documentation of work conducted on the Native American lands

· Knowledge of the Navajo Indian Reservation for services and supplies to allow the contractor to function independently without the assistance of an initial escort and ability to work WNA BIA and BIE Facility Manager.

INSTRUCTIONS, CONDITIONS, AND NOTICES TO CONTRACTORS

Special Conditions The Contractor will adhere to all applicable federal and tribal laws and regulations, and payment of tribal taxes. The contractor shall be required to furnish electrical power and procure water to perform investigation, sampling and mitigation.

The Contractor is responsible for any utilities that are damaged during the course of the work and shall repair them immediately at no cost to the Government.

Barring complications in site access or other site-specific factors, Contractor shall have 90 calendar days from notice to proceed to complete the disposal/recycling effort. As data is developed and regulatory agencies provide direction and guidance, contractors shall be expected to provide timely and quality response to issues raised by the regulators. All contact with the public, private or regulatory community shall be made through the BIA, Navajo Region. No information may be released without the written consent of the BIA Navajo Region.

The work will be awarded based on best technical approach and a responsive bid package which meets the needs of the government and not on lowest price.

Requirements Pre-work conference Written weekly status report to COR Submittal of Draft and Final documents

Reference Material Universal Waste Inventory of Chemical and Dry Products AZ Navajo North Agency-Facility Management-Tuba City Boarding School