Window Replacement, Adm. Bldg..pdf

PROJECT MANUAL FOR:

Window Replacement for Branch

Intermediate School District

Administration Building 370 Morse St.

Coldwater, MI 49036

B/A # 22100147

PREPARED FOR:

Branch Intermediate School District 370 Morse Street Coldwater, MI 49036

PREPARED BY:

306 South Kalamazoo Mall Kalamazoo, Michigan 49007

2023.12.12 Construction Documents

Window Replacement for Branch Intermediate School District Administration Building

2023.12.12

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 000102 - PROJECT SUMMARY

SECTION 000115 - LIST OF DRAWING SHEETS

SECTION 001116 - INVITATION TO BID

SECTION 004113 - BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

SECTION 004373 - PROPOSED SCHEDULE OF VALUES FORM

SECTION 005100 - NOTICE OF AWARD

SECTION 006000 - PROJECT FORMS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 011000 - SUMMARY

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 014000 - QUALITY REQUIREMENTS

SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS

SECTION 016000 - PRODUCT REQUIREMENTS

SECTION 017700 - CLOSEOUT PROCEDURES

DIVISION 02 - EXISTING CONDITIONS

SECTION 021 - SELECTIVE DEMOLITION

DIVISION 08 - OPENINGS

SECTION 085413 - FIBERGLASS WINDOWS

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SECTION 000102 - PROJECT SUMMARY

PART 1 - PROJECT SUMMARY

1.1 The purpose of the project is to renovate the Branch Intermediate School District Administration building windows.

PART 2 - SCOPE

2.1 The scope of project will generally consist of the follow work:

A. Removal of existing windows.

B. Providing new replacement windows.

C. Replace vinyl "J" trim with new.

D. Replace existing wood trim jambs and sills with wood painted.

PART 3 - BASE BID:

3.1 As called out in construction documents.

PART 4 - GENERAL:

4.1 Store removed equipment on site in areas designated by the owner.

END OF SECTION

AB # 22100147 SECTION 000102 - PROJECT

SUMMARY

000102-1

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SECTION 000115 - LIST OF DRAWING SHEETS

PART 1 - GENERAL

1.1 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled Window Replacement: Branch Intermediate School District dated 2023.12.12 and as modified by subsequent Addenda and Contract modifications.

B. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

G001A Project Cover Sheet A211A Administration Plan - Windows

END OF SECTION

AB # 22100147 SECTION 000115 - LIST OF

DRAWING SHEETS

000115-1

2023.12.12

SECTION 001116 - INVITATION TO BID

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Notice to Bidders: Invited bidders may submit bids for project as described in this Document.

Submit bids according to the Instructions to Bidders.

B. Project Identification:

1. Project Location: 370 Morse Ave., Coldwater, MI 49036

C. Owner: Branch Intermediate School District

D. Owner's Representative: Architect: Abonmarche Byce, 306 S. Kalamazoo Mall, Kalamazoo, Michigan 49007, (269) 381-6170.

1.2 Project Description: The purpose of the project is to renovate the Branch Intermediate School District Adminstartion building windows.

A. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades).

1.3 BID SUBMITTAL AND OPENING

A. Owner will receive sealed bids until the bid time and date at the location indicated below.

Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Pre-bid site visit: Administration Office, 370 Morse Avenue, Coldwater 49036, Tuesday, March 19, 2024 @ 1:00, not mandatory

2. Bid Date: Tuesday, March 26, 2024

3. Bid Time: 2:00pm

4. Location: Adminstration Office of Branch Intermediate School District, 370 Morse

St. Coldwater, MI. 49036 attn: Diane Shiery, Assistant Superintendent of Finance and Operations

5. Clearly label outside of the envelope containing bid "SEALED BID" for Branch Intermediate School District.

6. Bids received after the stipulated date and time will not be considered and will be returned unopened.

7. No faxed or e-mailed bids will be accepted.

8. Wages for this project, ARE NOT, subject to the federal prevailing wages.

B. As required by State Law (P.A. 232 of 2004), all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between Branch Intermediate School District or any employee of the bidder and any member of the school board or the superintendent of the school district. Bids that do not include this sworn and notarized disclosure statement will not be accepted.

AB # 22100147 SECTION 001116 -

INVITATION TO BID

001116-1

2023.12.12

C. Persuant to Michigan law (P.A. 517 of 2012), before accepting any bid or proposal, or entering into any contract for goods or services with any prospective vendor, the vendor must first certify that is not an "Iran Linked Business" as defined by law.

D. Bids will be read aloud at a public bid opening on March 26, 2024 at 2:00 pm at Branch Intermediate School District Administration Building, 370 Morse, Ave., Coldwater, MI 49036

E. No bidder may withdraw their bid for a period of 30 days after the date set for the opening thereof, and all bids shall be subject to acceptance by the owner during this period.

F. The Branch Intermediate School District reserves the right to accept or reject any or all bids, alternates, or proposals.

1.4 PREBID MEETING

A. Prebid Meeting: A Prebid meeting for all bidders will be held at 370 Morse Ave., Coldwater, MI 49036 on Tuesday, March 19, 2024 at 1:00pm local time. It is optional for prospective prime bidders to attend. Prospective sub-contractors are welcome to attend the pre-bid meeting and walk-through as well.

1. Bidders Questions: Architect will receive bidding questions submitted via email on a

Bidders Request for Information (BRFI) form only. Send all Bidding RFI forms to:

abadmin@abonmarche.com. Questions need to be received three days prior to bid date and time.

1.5 DOCUMENTS

A. Procurement and Contracting Documents:

1. Construction drawings may be obtained by contacting Ashley Hemker with the Branch

Intermediate School District by reaching out at (517)279-5731

1.6 TIME OF COMPLETION

A. Please provide an estimated construction timeline including start date. Also, please include as a component of the bid, a breakdown of costs by prime sub-contractors.

1.7 BIDDER'S QUALIFICATIONS

A. Bidders will be required to provide bid security in the form of a surety bond, certified check, or cashier’s check in the amount of five (5) percent of the bid amount conditioned to secure the district from loss or damage by reason of the withdrawal of the bid or by the failure of the bidder to enter a contract for performance, if the bid is accepted by the intermediate school board. As required by law, performance, labor, and materials bonds will be required if the construction contract exceeds $50,000. The cost of these bonds must be included within the contractor’s base bid price.

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B. Builder's Risk Insurance: The Owner will purchase and maintain property insurance for 100% of actual cash replacement value of the insurable work while in the course of construction, including foundations, additions, attachments, and all fixtures, machinery and equipment belonging to and constituting a permanent part of the building structures. The property insurance also will cover temporary structures, materials and supplies to be used in completing the work, only while on the building site premises or within five hundred feet of the site. The property insurance insures the interests of the Owner, Contractor, and all Subcontractors and Suppliers at any tier as their interest may appear.

C. Insurance Requirements: The Contractor is required to provide the type and amount of insurance below.

1. Bidders are required to include assurance from contractors and subcontractors in writing that the Branch Intermediate School District will be held harmless in case of any accident due to any negligence on the part of the contractor and subcontractors. The waiver of subrogation clause in the AIA contract or any other contract must be removed. The successful contractor must secure necessary permits and provide license number, certificate of liability and workers compensation insurance.

2. The successful contractor shall maintain the following insurance for the duration of this project in the amounts identified or as required by law, whichever is greater:

a. Comprehensive General Liability with policy limits of not less than One Million

Dollars for each occurrence and Two Million Dollars the aggregate for bodily injury and property damage.

b. Automobile Liability covering owned and rented vehicles operated by the contractor with policy limits of not less than One Million Dollars combined single limit and aggregate for bodily injury and property damage.

c. Workers’ Compensation at statutory limits and Employers Liability with a policy limit of not less than One Million Dollars.

d. Professional Liability covering the contractor’s negligent acts, errors and omissions in its performance of services with policy limits of not less than Two Million Dollars per claim and in the aggregate.

e. The Contractor shall provide to the Owner certificates of insurance evidencing compliance with these requirements. The certificates will show the Owner as an additional insured on the policy and coverages will not be terminated, non-renewed, or reduced without at least 30 days prior written notice to the Owner.

D. The Branch Intermediate School District is a smoke-free zone, therefore, no smoking is allowed in buildings or on the grounds.

END OF SECTION

AB # 22100147 SECTION 001116 -

001116-3

To: RFI #:

Company: Date:

Address: Project Name:

Fax: AB Project #:

From: RFI Subject:

Company: Spec Section:

Drawing(s):

Fax: Cost Impact:

Email:

Bid Package #

Request:

Response:

Answered by: Date:

Stan Skopek

Abonmarche Byce

306 S. Kalamazoo Mall Kalamazoo, MI 49007

TBD by Abonmarche Byce

Branch Admin Windows

22100147

BRFI

2023.12.12

SECTION 004113 - BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

PART 1 - GENERAL

1.1 BID INFORMATION

A. Bidder: ____________________________________________________.

B. Project Name: Window Replacement: Branch Intermediate School District

C. Project Location: 370 Morse Ave., Coldwater, MI 49036

D. Owner: Branch Intermediate School District

E. Architect: Abonmarche Byce, 306 S. Kalamazoo Mall, Kalamazoo, Michigan 49007, (269) 381-6170.

F. Architect Project Number: AB # 22100147

1.2 CERTIFICATIONS AND BASE BID

A. Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by Abonmarche Byce.

having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the Procurement and Contracting Documents, for the stipulated sum of:

1. ______________________________________________ Dollars ($______________).

1.3 BID GUARANTEE

A. The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety as specified within 10 days after a written Notice of Award, if offered within 60 days after receipt of bids, and on failure to do so agrees to forfeit to Owner the attached cash, cashier's check, certified check, U.S. money order, or bid bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

1. ____________Not Required____________________________________ Dollars

1.4 TIME OF COMPLETION

A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed to be issued by Architect, and shall fully complete the Work within 60 calendar days.

1.5 ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

AB # 22100147 SECTION 004113 - BID FORM -

STIPULATED SUM

(SINGLE-PRIME CONTRACT)

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1. Addendum No. 1, dated ____________________.

2. Addendum No. 2, dated ____________________.

1.6 BID SUPPLEMENTS

A. The following supplements are a part of this Bid Form and are attached hereto.

1. Bid Form Supplement – Proposed Schedule of Values.

1.7 CONTRACTOR'S LICENSE

A. The undersigned further states that it is a duly licensed contractor, for the type of work proposed, in Branch County and that all fees, permits, etc., pursuant to submitting this proposal have been paid in full.

1.8 SUBMISSION OF BID

Respectfully submitted this ____ day of ____________, 2024.

Submitted By:

(Name of bidding firm or corporation)

Authorized Signature:

(Handwritten signature)

Signed By:

(Type or print name)

Title:

(Owner/Partner/President/Vice President)

Witness By:

(Handwritten signature)

Attest:

(Handwritten signature)

By:

(Type or print name)

Title:

(Corporate Secretary or Assistant Secretary)

Street Address: _______________________________

City, State, Zip _______________________________

Phone: _______________________________

License No.: _______________________________

AB # 22100147 SECTION 004113 - BID FORM -

STIPULATED SUM

004113-2

2023.12.12

Federal ID No.: _______________________________ (Affix Corporate Seal Here)

END OF DOCUMENT 004113

AB # 22100147 SECTION 004113 - BID FORM -

STIPULATED SUM

004113-3

2023.12.12

SECTION 004373 - PROPOSED SCHEDULE OF VALUES FORM

PART 1 - GENERAL

1.1 BID FORM SUPPLEMENT

A. A completed Proposed Schedule of Values form is required to be attached to the Bid Form.

1.2 PROPOSED SCHEDULE OF VALUES FORM

A. Proposed Schedule of Values Form: Provide a breakdown of the bid amount, including any voluntary alternates, in enough detail to facilitate continued evaluation of bid. Coordinate with the Project Manual table of contents. Provide multiple line items for principal material and subcontract amounts in excess of five percent of the Contract Sum.

B. Arrange schedule of values consistent with format of AIA Document G703.

1. Copies of AIA standard forms may be obtained from the American Institute of

Architects; http://www.aia.org/contractdocs/purchase/index.htm; docspurchases@aia.org;

(800) 942-7732.

END OF SECTION

AB # 22100147 SECTION 004373 - PROPOSED

SCHEDULE OF VALUES

FORM

004373-1

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SECTION 005100 - NOTICE OF AWARD

PART 1 - GENERAL

1.1 BID INFORMATION

A. Bidder: ______________________________________________________________.

B. Bidder's Address: ______________________________________________________.

C. Project Name: Window Replacement: Branch Intermediate School District

D. Project Location: 370 Morse Ave., Coldwater, MI 49036

E. Owner: Branch Intermediate School District

F. Architect: Abonmarche Byce, 306 S. Kalamazoo Mall, Michigan 49007, (269) 381-6170.

G. Architect Project Number: AB # 22100147

1.2 NOTICE OF AWARD OF CONTRACT

A. Notice: The above Bidder is hereby notified that their bid, dated ______________ for the above Contract has been considered and the Bidder is hereby awarded a contract for Window Replacements for Branch Intermediate School District as described in Section 001116 Invitation to Bid.

B. Alternates Accepted: The following alternates have been accepted by Owner and have been incorporated in the Contract Sum:

1. ______________________________

2. ______________________________

C. Contract Sum: The Contract Sum is _________________________ dollars ($_____________).

1.3 EXECUTION OF CONTRACT

A. Contract Documents: Copies of the Contract Documents will be made available to the Bidder immediately. The Bidder must comply with the following conditions precedent within 10 days of the above date of issuance of the Notice:

1. Deliver to Owner three sets of fully executed copies of the Contract Documents.

2. Deliver with the executed Contract Documents Bonds and Certificates of Insurance required by the Contract Documents.

B. Compliance: Failure to comply with conditions of this Notice within the time specified will entitle Owner to consider the Bidder in default, annul this Notice, and declare the Bidder's Bid security forfeited.

1. Within 10 days after the Bidder complies with the conditions of this Notice, Owner will return to the Bidder one fully executed copy of the Contract Documents.

AB # 22100147 SECTION 005100 - NOTICE OF

AWARD

005100-1

2023.12.12

1.4 NOTIFICATION

A. This Notice is issued by:

Owner:

Authorized Signature:

(Handwritten signature)

Signed By:

(Type or print name)

Title:

(Owner/Partner/President/Vice President)

END OF SECTION

AB # 22100147 SECTION 005100 - NOTICE OF

AWARD

005100-2

2023.12.12

SECTION 006000 – PROJECT FORMS

PART 1 - GENERAL

1.1 FORM OF AGREEMENT AND GENERAL CONDITIONS

A. The following form of Owner/Contractor Agreement and form of the General Conditions shall be used for Project:

1. AIA Document A101, "Standard Form of Agreement between Owner and Contractor, Stipulated Sum."

a. The General Conditions for Project are AIA Document A201, "General Conditions of the Contract for Construction."

1.2 ADMINISTRATIVE FORMS

A. Administrative Forms: Additional administrative forms are specified in Division 01 General Requirements.

B. Copies of AIA standard forms may be obtained from the American Institute of Architects;

http://www.aia.org/contractdocs/purchase/index.htm; docspurchases@aia.org; (800) 942-7732.

C. Preconstruction Forms:

1. Form of Certificate of Insurance: AIA Document G715, "Supplemental Attachment for

ACORD Certificate of Insurance 25-S."

D. Information and Modification Forms:

1. Form for Requests for Information (RFIs): See attached Abonmarche Byce RFI form

2. Form of Request for Proposal: AIA Document G709, "Work Changes Proposal

Request."

3. Change Order Form: AIA Document G701, "Change Order."

4. Form of Architect's Memorandum for Minor Changes in the Work: AIA Document

G707, "Architect's Supplemental Instructions."

5. Form of Change Directive: AIA Document G714, "Construction Change Directive."

E. Payment Forms:

1. Schedule of Values Form: AIA Document G703, "Continuation Sheet."

2. Payment Application: AIA Document G702/703, "Application and Certificate for

Payment and Continuation Sheet."

3. Form of Contractor's Affidavit: AIA Document G706, "Contractor's Affidavit of

Payment of Debts and Claims."

4. Form of Affidavit of Release of Liens: AIA Document G706A, "Contractor's Affidavit of Payment of Release of Liens."

5. Form of Consent of Surety: AIA Document G707, "Consent of Surety to Final

Payment."

END OF SECTION

AB # 22100147 SECTION 006000 - PROJECT

FORMS

006000-1

2023.12.12

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Work restrictions.

5. Specification and drawing conventions.

1.3 PROJECT INFORMATION

A. PROJECT

1. Project Identification: Branch Adminstration - Window Replacement

2. Project Location: 370 Morse Ave., Coldwater, MI 49036

B. Owner:

1. Owner's Representative: Branch Intermediate School District

C. Architect: Abonmarche - Byce, 306 S. Kalamazoo Mall, Kalamazoo, Michigan 49007, (269) 381-6170

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

B. Project scope includes: removal and replacement of all exterior windows.

C. Insert additional paragraphs for other major items of work. See Evaluations for model text.

D. Type of Contract:

1. Project will be constructed under a single prime contract, excluding Owner provided items.

E. Work to be procured and executed by others includes:

1. Security and Data

2. Owner specified, branded signage

1.5 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

AB # 22100147 SECTION 011000 - SUMMARY 011000-1

2023.12.12

B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Architect and Owner not less than two (2) days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on

Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

AB # 22100147 SECTION 011000 - SUMMARY 011000-2

2023.12.12

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue, through Construction Manager, supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect or General Contractor will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect or General Contractor are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

AB # 22100147 SECTION 012600 - CONTRACT

MODIFICATION

PROCEDURES

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SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703 .

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

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1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor.

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

B. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

C. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

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D. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

E. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.

F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Submittal schedule (preliminary if not final).

5. List of Contractor's staff assignments.

6. List of Contractor's principal consultants.

7. Copies of building permits.

8. Initial progress report.

9. Certificates of insurance and insurance policies.

10. Performance and payment bonds.

G. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

H. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

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2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work.

Each contractor shall coordinate its operations with operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Notify Architect and Owner at least two days prior to scheduled tests and inspections.

5. Notify Architect and Owner of any unscheduled, drop-in tests and inspections immediately.

6. Contractors Representative to accompany testing and/or inspection agency while on

Project Site.

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1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by

Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect and Construction Manager.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

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9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

1.7 PROJECT MEETINGS

A. General: meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, General Contractor, and Architect, within three days of the meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

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SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.3 DEFINITIONS

A. File Transfer Protocol (FTP): Communications protocol that enables transfer of files to and from another computer over a network and that serves as the basis for standard Internet protocols. An FTP site is a portion of a network located outside of network firewalls within which internal and external users are able to access files.

B. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.4 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Architect and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and

Contractor's construction schedule.

1.5 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification

Section as separate packages under separate transmittals.

4. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

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B. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow (10) business days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow (10) ten business days for review of each resubmittal.

4. Concurrent Consultant Review: Where the Contract Documents indicate that submittals may be transmitted simultaneously to Architect and to Architect's consultants, allow (10) business days for review of each submittal. Submittal will be returned to Architect before being returned to Contractor.

C. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item. File size shall be limited to 20MB.

2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS-061000.01).

Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

3. Transmittal Form for Electronic Submittals: Use electronic form acceptable to Owner, containing the following information:

a. Project name.

b. Date.

c. Name and address of Architect.

d. Name of Construction Manager.

e. Name of Contractor.

f. Name of firm or entity that prepared submittal.

g. Names of subcontractor, manufacturer, and supplier.

h. Category and type of submittal.

i. Submittal purpose and description.

j. Specification Section number and title.

k. Specification paragraph number or drawing designation and generic name for each of multiple items.

l. Drawing number and detail references, as appropriate.

m. Location(s) where product is to be installed, as appropriate.

n. Related physical samples submitted directly.

o. Indication of full or partial submittal.

p. Transmittal number, numbered consecutively.

q. Submittal and transmittal distribution record.

r. Other necessary identification.

s. Remarks.

D. Options: Identify options requiring selection by Architect.

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E. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

F. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements: Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections.

1. Post electronic submittals as PDF electronic files directly to Project Web site specifically established for Project. Email submittals are not accepted.

2. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

a. Provide a digital signature with digital certificate on electronically submitted certificates and certifications where indicated.

b. Provide a notarized statement on original paper copy certificates and certifications where indicated.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop

Drawings.

5. Submit Product Data before or concurrent with Samples.

6. Submit Product Data in the following format:

a. PDF electronic file and editable AutoCAD format.

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C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal based on Architect's digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 30 by 42 inches.

3. Submit Shop Drawings in the following format:

a. PDF electronic file and editable AutoCAD format.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of applicable Specification Section.

e. Specification paragraph number and generic name of each item.

3. For projects where electronic submittals are required, provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples not incorporated into the Work, or…