Window_Covering_Bid_List__VENDORS.doc

This is a vendor bid list for the City of Palo Alto's Public Works Department, Facilities Management Division, in support of the Lucie Stern Community Center Window Covering Upgrade Project (IFB Number PR196808). The project involves comprehensive removal and replacement of window coverings throughout the one-story community center facility located at 1305 Middlefield Road, Palo Alto, California, including fabrication and installation of 145 yards of pinch pleat drapery from customer-owned Knoll Rendezvous Ice Storm fabric, 95 yards of flat roman shades from customer-owned Designtex blackout fabric, and roller shades for door glass windows from vendor-supplied Thompson light-filtering material across 25 individual windows and 8 door glass openings. A non-mandatory pre-bid meeting is scheduled for March 23, 2026 at 10:00 AM at the facility; questions and clarifications must be submitted by March 25, 2026 at 1:00 PM; sealed bids are due by March 30, 2026 at 3:00 PM through the City's electronic procurement system. Work must commence within seven calendar days of the Notice to Proceed, with priority completion of three rooms during the winter maintenance closure from December 21, 2026 through January 4, 2027, and total project completion required within thirty calendar days. Liquidated damages are assessed at $300 per day for delays beyond the contract completion date, and a twenty-five year warranty is required for roller shade systems.

The bid list contains fifteen qualified window covering vendors located throughout the San Francisco Bay Area and greater California region, including Architectural Window Shades, Cutting Edge Drapery, The Shade Store, Peninsulator Company, DJM Drapery, Modern Pacific, Blinds & Designs, Alro Window Coverings, ERS Shading, Bay Home & Window, The Yardstick, Drapery Works, and Miller Window Coverings. Bidders must hold a valid California State Contractor's License in Class B, C-61, or D-52 categories with specific emphasis on D-52 (Window Coverings) classification and must register with the California Department of Industrial Relations prior to contract award. Award will be made to the lowest responsive and responsible bidder based on the lowest total lump-sum Base Bid amount. The procurement is subject to California prevailing wage requirements under the California Labor Code, with bid security of not less than ten percent of the aggregate bid amount required for bids exceeding $25,000. Successful bidders must provide Performance and Payment Surety Bonds equal to one hundred percent of the contract sum within ten days of the Notice of Award, and the City retains five percent of each progress payment with payment due within thirty days of receipt of properly submitted Applications for Payment. No specific set-aside designations for disadvantaged enterprises or minority-owned business enterprises are indicated in the contract documents.