Window cleaning SOW 1.pdf

SCOPE OF WORK

FOR WINDOW AND SUNSHADE CLEANING SERVICE AT THE GULFPORT AIR

TRAFFIC CONTROL

TOWER (ATCT) AND BASE BUILDING

1. SCOPE. The intent of these specifications is to outline the minimum requirements for window and sunshade cleaning services to be performed at the Gulfport Air Traffic Control Tower (ATCT) and Base Building.

2. STANDARD OF SERVICES. The standard of cleanliness to be maintained will be at the discretion of the Technical Operations System Support Center' Manager or his/her designated representative. The contractor will be required to attend a conference prior to the start of this contract with the Contracting Officer's Assigned Point of Contact for the purpose of resolving the work schedule, the equipment supply lists, and any other part of this contract. The contractor must contact the Technical Operations System Support Center' Manager or his/her designated representative to determine the name of the individual who will represent the Government and arrange for the time of the pre-contract conference.

Whenever the term "Building Superintendent is mentioned, it must be construed to mean the Technical Operations System Support Center' Manager or his/her designated representative.

3. GOVERNMENT FURNISHED PROPERTY. The Government will make available to the contractor the use of hot and cold water in the amount necessary to accomplish the work.

4. CONTRACTOR FURNISHED PROPERTY. The contractor will be required to supply all cleaning and dusting supplies/materials. The contractor shall submit a complete list of all such items he intends to use prior to the start of this contract for the approval of the Contracting Officer's Assigned Point of Contact. Material Safety Data Sheets (MSDS) shall, where applicable, be provided to the Contracting Officer’s Assigned Point of Contact for any supplies/materials brought into the facility. These sheets are provided by the supplier and should be available at time of purchase. The contractor shall comply with the FAA's Hazard Communication Program.

5. SUPERVISION. The contractor is responsible to see that all scheduled work is accomplished either by being present or by periodic visits and inspections of the areas covered by the contract. If in the opinion of the Contracting Officer's Assigned Point of Contact, the supervision furnished by the contractor is not satisfactory, the contractor will be so notified in writing and will be placed on a two weeks' notice to correct the supervisory deficiency. The contractor is required to provide to the Contracting Officer's Assigned Point of Contact a 24-hour telephone number so that the contractor can be reached in an emergency or in the event daily tasks are not performed on schedule. The contractor must coordinated with the Contracting Officer’s Assigned Point of Contact a minimum of 24 hours prior to work being performed.

6. WORK SCHEDULE. It may become necessary on occasion that the contractor or his representative will be instructed to cease operation. Recognition must be taken of this "stop work" order and the contractor will not be penalized because the normal work which otherwise would have been accomplished during the interval has been neglected. The security of the building will be maintained by the contractor at all times. Work by the contractor will be performed during normal duty hours. The contractor will enter and depart the building after finishing work through the front entrance. No exterior doors will be opened by the contractor.

7. SCHEDULE OF WORK .This schedule of work is not inclusive of all required services.

The following schedule of work is the expected minimum and sets the frequency for those tasks:

a. MONTHLY WORK: The following work must be performed on the first Monday of each Month (excluding holidays when tasks shall be performed on the following Tuesday):

(1) Clean the outside of the ATCT tower cab windows with a high-quality glass cleaner leaving no streaks or smudges. Caution must be taken to observe any and all safety precautions. Tie-off and safety harnesses must be used in accordance with applicable OSHA standards and safety harness manufacturers' instructions.

b. QUARTERLY WORK: The following work must be performed the first Monday of each QUARTER:

(1) Clean the inside of the ATCT tower cab windows with a high-quality glass cleaner leaving no streaks or smudges.

(2) Dust and clean entire Tower Cab sunshades following special instructions set forth in paragraph 9 c (1).

(3) Clean the outside of the junction level windows with a high-quality glass cleaner leaving no streaks or smudges. Caution must be taken to observe any and all safety precautions. Tie-off and safety harnesses must be used in accordance with OSHA standards and safety harness manufacturers' instructions.

c. SEMI-ANNUAL WORK The following work must be performed the third week of October and March:

(1) Wash all windows in the base building.

8. WORK REQUIREMENTS. The Contracting Officer's Assigned Point of Contact will meet with the contractor and establish suitable times for required and specified cleaning tasks. Window cleaning in the Air Traffic Control Tower Cab must be performed at a time so as not to interfere with Air Traffic operations.

NOTE: The contractor must inform himself/herself of the difficulties attendant upon the cleaning of security areas in the building covered by this contract and include in his/her bid all costs in connection herewith. This topic will be discussed during the walk-through of the facility. The control room, electronic equipment room, and tower cab are designated security areas. The work performed in these areas is directed toward the control and separation of air traffic in the area. The importance of this operation cannot be overstressed. Interference of any kind by the contractor, his/her employees or equipment will not be tolerated. The inadvertent flipping of a switch or turning of a dial could result in the loss of a human life.

The contractor will NOT clean electronic devices and, under no circumstances, use fluids of any nature closely thereto, without the approval of the Manager, Technical Operations System Support Center, Gulfport, Mississippi.

a. GENERAL REQUIREMENTS:

(1) The contractor shall provide adequate supervision at all times to insure complete and satisfactory performance in accordance with the terms of the contract

(2) The contractor and his/her employees will be subject to all rules and regulations relative to entering and leaving the building and to parking in authorized spaces provided.

(3) The contractor will be responsible for seeing that his/her employees do not displace papers on desks, open desk drawers or cabinets, or use telephones provided for official Government use. No personnel other than those actually performing or supervising the work to be done shall be allowed on the premises.

(4) The contractor must coordinate with the contract onsite representative 72 hours in advance of each visit to the facility. The contractor must verify coordination is completed with the contract onsite representative.

9. SPECIFICATIONS FOR WINDOW AND SUNSHADE CLEANING SERVICES

a. Wash Windows (Inside): Windows will be cleaned and left free of smudges or marks. Cleaning solutions used must not produce a film

b. Wash Windows (Outside): Same method as inside except special cleaning agent and process may be necessary to remove hard water stains and buildup.

Note: It should be noted that windows associated with the Air Traffic Tower Cab require a high quality cleaning using care not to scratch or damage as these windows are an important part of the Air Traffic Control Tower System.

c. Transparent Sunshades: The cleaning of the sunshades by Solar Screen, Inc. and installed in the Air Traffic Control Tower shall follow the manufacturer's recommended cleaning and maintenance procedures which are as follows :

(1) Quarterly: To prevent a "cake" type buildup on the shades and a loss of transparency, the entire shade shall be thoroughly dusted and cleaned at least once a quarter. The dusting or cleaning of each shade shall be accomplished back and front using a soft cloth such as a chamois or diaper (or similar type cloth) that has been dampened with a mild cleaning liquid such as Product 409, Mirror Glaze, Windex, or any similar type plastic cleaner. When dusting, the employee should wear clean cloth gloves or keep a soft cloth on both hands to prevent any smudging of the shades with fingerprints. Some cleaners will "milk up• if allowed to dry on the sunshade.

(2) Cleaning Procedures:

(a) Tiny areas (less than one square foot at a time) must be worked in a circular motion.

(b) Squirt cleaner on to the shade, rub hard with a soft cloth without crinkling or denting the shade, usually by pushing it up against the window. If the worker is unable to clean the shades in their normal positions, the shades shall be removed for cleaning. Extreme caution shall be used to prevent the scratching, wrinkling, or otherwise damaging of the plastic material. If so removed, each shade shall be returned to its original position.

(c) Dry immediately with a non-abrasive towel. Some cleaners will "milk up" if allowed to dry on the shades.

10. SPECIAL NOTES:

a. For the purpose of this contract, the following are specified as Legal Holidays:

(1) New Year's Day (January 1st)

(2) Martin Luther King's Birthday (3rd Monday in January)

(3) Presidents' Day (3rd Monday in February)

(4) Memorial Day (last Monday in May)

(5) Independence Day (July 4 )

(6) Labor Day (1st Monday in September)

(7) Columbus Day (2nd Monday in October)

(8) Veteran's Day (November 11th)

(9) Thanksgiving Day (4th Thursday in November)

(10) Christmas Day (December 25th)

GULFPORT ATCT/SSC WINDOW CLEANING

11. Security:

a. The contractor's employees shall meet the security requirements of the facility.

b. The contractor shall provide the Contracting Officer's Assigned Point of Contact with a list of all contract personnel who will require access to the ATCT and base building. The list shall be kept current during the project and shall include the following :

(1) Full name including middle initial

(2) Citizenship

(3) Valid Government-issued , picture identification

c. Current procedures at FAA facilities include the right to search. If, in the judgment of the FAA Security or Airport Authority, a cause to search a vehicle or the person or personnel exists, such a search will be made. Absolutely no firearms, ammunition, or other weapons shall be allowed on FAA property.

d. During cleaning activities, any doors or access to either the exterior of the building or a classified area that must remain unsecured (unlocked) for any reason shall not be left unattended by the contractor.

e. Upon entering the grounds of the ATCT and Base Building, contractor's personnel shall report to the appropriate FAA personnel and present proper identification. A temporary badge will be given to the personnel and shall be worn on the outside garment at all times while on the ATCT and Base Building premises. The badge shall be returned when such personnel leave the premises.

f. Contractor's personnel shall not violate any FAA security regulations. Violators may be removed from the premises with the right to re-enter revoked. The FAA may perform security background checks on any or all of the contractor's employees.

1.1.4 Facility Protection/Precautions. Cleaning activities shall in no way interfere with Air Traffic Control operations. Extreme care shall be exercised so as not to cause any interference or interruption of service from this facility. Controller functions are vital to the safety of the flying public.

1.1.5 Use of Facilities. All appropriate facility water and power systems will be available for use by the contractor for work within the ATCT and Base Building. The contractor will be required to supply all cleaning and dusting supplies/materials. The contractor shall submit a complete list of all such items he intends to use prior to the start of this contract for the approval of the Contracting Officer's Assigned Point of Contact Material Safety Data Sheets (MSDS) shall, where applicable, be provided to the Contracting Officer's Assigned Point of Contact for any chemicals brought into the facility . These sheets are provided by the supplier and should be available at time of purchase. The contractor shall comply with the FAA's Hazard Communication Program.

1.1.6 Use of Equipment. The use of any machinery, tool, material, ladder, or equipment shall be in compliance with OSHA regulations. The employer shall permit only those employees, qualified by training or experience, to operate equipment and machinery.

1.1.7 Worker Protection. The contractor shall provide adequate protection for the head, ears, and eyes for all employees and visitors entering an area where such hazards may exist. (Consult Subpart E or OSHA, 29 CFR 1926; and 1910.132 for complete requirements).

1.1.8 Tools. All hand tools, power tools, and similar equipment (whether furnished by the contractor or the employee) shall be maintained in a safe working condition. The use of such tools shall be limited to the intended use of said tools. All hand and power tools shall be fitted with a safety wrist strap that shall be used at all times. (Consult Subpart Iof OSHA, 29 CFR 1926 for additional requirements).

1.1.9 Electrical. The contractor shall furnish ground fault protection for all electrical equipment used on the job site. Installation, modernization, cleaning, or refurbishment of FAA facilities often requires work around energized electrical circuits. The contractor shall protect against electrical shock by methods such as posting warning signs, supplying insulated gloves, instituting "lock-out/tag-out" procedures to de- energize circuits, or other approved methods.

(Consult Subpart K of OSHA, 29 CFR 1926 for additional requirements.)

1.1.10 Supervision. The contractor is responsible to see that all scheduled work is accomplished either by being present or by periodic visits and inspections of the areas covered by the contract.

If in the opinion of the Contracting Officer's Assigned Point of Contact, the supervision furnished by the contractor is not satisfactory, the contractor will be so notified in writing and will be placed on two weeks' notice to correct the supervisory deficiency.

1.1.11 Work Schedule. It may become necessary on occasion that the contractor or his representative will be instructed to cease operation. Recognition shall be taken of this "stop work" order and the contractor will not be penalized because the normal work which otherwise would have been accomplished during the interval has been neglected. The security of the building will be maintained by the contractor at all times. Work by the contractor will be performed during normal duty hours. The contractor will enter and depart the building after finishing work through the front entrance. No exterior doors will be opened by the contractor.