WILCOX COUNTY SCHOOLS | REQUEST FOR PROPOSALS

WILCOX COUNTY SCHOOLS

REQUEST FOR PROPOSALS

TENNIS COURT CONCESSION & RESTROOM FACILITY

1. Invitation Wilcox County Schools is soliciting sealed proposals from qualified, properly licensed contractors for the construction of a new concession and restroom facility at the Wilcox County Schools tennis courts in Rochelle, Georgia.

The project is intended to be a turnkey construction project. The successful contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, permits, inspections, utility connections, testing, cleanup, and incidental work necessary to deliver a complete, operational, code-compliant facility.

2. General Project Description The proposed building shall have exterior dimensions of approximately 20 feet by 30 feet (approximately 600 square feet). The facility shall contain a concession area, storage/electrical room, men's restroom, and women's restroom.

Concession area approximately 17 feet by 10 feet.

Storage/electrical room approximately 13 feet by 9 feet.

Men's restroom with an ADA-accessible stall containing a toilet, one urinal, and one sink/lavatory.

Women's restroom with one ADA-accessible stall containing a toilet, two additional toilet stalls, and one sink/lavatory.

Separate exterior entrances to both restrooms using commercial-grade metal doors.

Gable roof with metal roofing selected to match or closely coordinate with existing structures.

Decorative masonry/block elements selected to match or closely coordinate with existing structures.

Complete electrical, plumbing, lighting, door hardware, flooring, painting, and finish work.

Complete lift station and connection to the existing stubbed sanitary plumbing/sewer connection.

The stated room dimensions express the District's desired functional layout. The contractor shall verify that the final layout fits within the building footprint and satisfies all applicable accessibility, building, plumbing, electrical, mechanical, fire/life-safety, and other code requirements. Code and accessibility requirements shall control where a dimensional adjustment is necessary, and any material adjustment shall be coordinated with the District before construction.

3. Building Exterior and Structural Requirements Approximately 20-foot by 30-foot exterior building dimensions.

Complete foundation/slab and building structure appropriate for the intended use.

Gable-style roof with complete metal roofing system, flashing, trim, and related components.

Metal roofing color/profile to match or closely coordinate with existing structures, subject to District approval.

Decorative block/masonry exterior elements to match or closely coordinate with existing structures.

Durable, low-maintenance exterior finishes appropriate for an athletic facility.

All weatherproofing, sealants, trim, gutters/downspouts where required, and related components.

Final exterior colors, masonry/block selection, roofing, and visible finishes shall be approved by Wilcox County Schools before installation.

4. Interior Flooring, Painting, and Finishes The base proposal shall include all flooring, painting, coatings, wall finishes, ceilings, trim, preparation, and related finish work necessary to provide a complete, durable, and ready-to-use facility.

All interior floor surfaces shall receive a durable commercial-grade finish appropriate for the room's use and suitable for frequent cleaning.

Restroom and concession flooring shall be moisture-resistant, slip-resistant, and suitable for wet-service areas. The contractor shall propose the flooring/coating system for District approval.

Floor preparation, patching, leveling, sealing, base/cove material where appropriate, transitions, and related accessories shall be included.

All interior walls, ceilings, exposed surfaces, doors/frames requiring field finishing, and other paintable surfaces shall be properly prepared, primed as required, and painted/coated.

Paint shall be commercial-grade and washable; moisture-resistant coatings shall be used in restrooms and other damp or wet areas as appropriate.

Exterior surfaces requiring paint or protective coating shall be prepared and finished with products appropriate for exterior exposure.

Colors and finish selections shall be submitted to Wilcox County Schools for approval prior to application.

All touch-up painting and repair of damaged finishes shall be completed before final acceptance.

5. Storage/Electrical Room Approximately 13 feet by 9 feet.

Exterior-grade commercial metal entrance door and frame.

Commercial-grade locking hardware.

Interior lighting and receptacles as required.

Electrical panel(s) and equipment as required, with all code-required working clearances.

Finished flooring, painted/finished walls and ceiling, and all other components necessary for a complete usable room.

6. Concession Area Approximately 17 feet by 10 feet.

Exterior-grade commercial metal entrance door and frame with locking hardware.

Approximately 8-foot-wide roll-up concession/service door.

Permanent serving counter at the service opening, including an accessible portion where required.

Sink with hot and cold running water.

Hot water heater appropriately sized for the intended use.

Complete plumbing, drainage, electrical receptacles, required GFCI protection, and lighting.

Durable, cleanable, moisture-resistant flooring, painted/finished walls and ceiling, and appropriate interior finishes.

Exterior lighting at the concession/service area.

Final location of the service opening, counter, sink, outlets, and equipment areas shall be coordinated with the District.

7. Men's Restroom Separate exterior entrance with exterior-grade commercial metal door, frame, and hardware.

One ADA-accessible toilet stall with toilet.

One urinal.

One sink/lavatory.

Required grab bars, accessible fixtures, clearances, accessories, mirrors, dispensers, and signage.

Appropriate ventilation and lighting.

Complete plumbing and drainage, including floor drain(s) where required by the approved design/code.

Durable, moisture-resistant, slip-resistant flooring and washable/moisture-resistant painted or coated surfaces.

All components necessary for a complete, operational, accessible public restroom.

8. Women's Restroom Separate exterior entrance with exterior-grade commercial metal door, frame, and hardware.

One ADA-accessible toilet stall with toilet.

Two additional toilet stalls, each with a toilet.

One sink/lavatory.

Required grab bars, accessible fixtures, clearances, accessories, mirrors, dispensers, and signage.

Appropriate ventilation and lighting.

Complete plumbing and drainage, including floor drain(s) where required by the approved design/code.

Durable, moisture-resistant, slip-resistant flooring and washable/moisture-resistant painted or coated surfaces.

All components necessary for a complete, operational, accessible public restroom.

9. Plumbing and Lift Station The contractor shall furnish a complete plumbing system, including all piping, fixtures, valves, cleanouts, vents, backflow prevention where required, insulation, connections, trenching, bedding, backfill, testing, and incidental work.

The project shall include a complete lift station system required to serve the facility and connect to the existing stubbed sanitary plumbing/sewer connection. The contractor shall field verify the existing connection and determine appropriate capacity, elevations, controls, electrical requirements, and equipment.

Appropriately sized pump(s) and basin/tank.

Controls and high-water alarm.

Electrical connection and controls.

Required piping, check valves, shutoff valves, fittings, and connections.

Excavation, bedding, backfill, testing, startup, and restoration.

Connection to the existing stubbed sanitary plumbing/sewer.

All components necessary for a reliable, fully operational system.

10. Electrical and Lighting Complete electrical service and connection for the building.

Electrical panel(s), breakers, conduit, wiring, boxes, grounding, and bonding.

Interior and exterior LED lighting appropriate for each area.

Switches and convenience receptacles.

GFCI and weather-resistant protection where required.

Dedicated circuits for equipment as required.

Electrical service for the hot water heater and lift station.

Emergency/egress lighting and exit signage where required.

All electrical work necessary for a complete operational facility.

11. Doors, Roll-Up Door, Counter, and Hardware All exterior personnel doors shall be commercial-grade metal doors with durable commercial frames.

Provide all hinges, locksets, closers, thresholds, weather stripping, stops, accessible hardware, and panic/egress hardware where required.

Provide the approximately 8-foot concession roll-up door complete with tracks, locking mechanism, trim, flashing, and operating hardware.

Provide a permanent finished concession counter suitable for public service.

Locks/keying shall be coordinated with Wilcox County Schools prior to installation.

12. Accessibility The complete facility and accessible route serving it shall comply with all applicable ADA and Georgia accessibility requirements. The contractor is responsible for providing all required accessible clearances, fixture heights, turning spaces, maneuvering clearances, grab bars, thresholds, door widths/hardware, signage, service counter provisions, slopes, transitions, and other accessibility components whether or not specifically listed in this RFP.

13. Codes, Permits, and Inspections All work shall comply with the Georgia State Minimum Standard Codes and applicable Georgia amendments in effect for the project, together with applicable accessibility, fire/life-safety, health, utility, federal, state, and local requirements.

The contractor shall be responsible for determining applicable requirements and obtaining and paying for all required building, electrical, plumbing, mechanical, and other permits; inspections; utility approvals; connection fees, if applicable; and governmental approvals necessary to complete the project. Required inspections and approvals shall be completed before final acceptance.

14. Site Work Site preparation, excavation, grading, foundation preparation, trenching, utility work, and lift station installation.

Backfill and compaction.

Protection of existing tennis courts, fencing, walks, utilities, landscaping, and facilities.

Repair of damage caused by construction operations at no additional cost to the District.

Removal of construction debris and final cleanup.

Final grading and restoration of disturbed areas, including positive drainage away from the building.

15. Turnkey Requirement The intent of this RFP is for Wilcox County Schools to receive a complete, finished, functional, and code-compliant facility. The proposal shall include all labor, materials, equipment, supervision, transportation, permits, fees, inspections, connections, fixtures, flooring, paint/coatings, doors, hardware, fasteners, finishes, accessories, testing, startup, cleanup, and incidental items reasonably necessary to complete the project, whether or not every individual component is specifically identified.

Items necessary for proper operation, completion, or code compliance shall not be considered additional work solely because the item was not individually identified in this RFP. Any exclusions or qualifications shall be clearly stated in the proposal.

16. Contractor Responsibilities Field verify dimensions, elevations, utility locations, existing stubbed plumbing/sewer, and site conditions before construction.

Coordinate construction activities and material/finish selections with Wilcox County Schools.

Maintain a safe, secure, orderly work area and comply with school campus access/security requirements.

Protect existing facilities and repair construction-related damage.

Provide required inspections, testing, startup, and approvals.

Provide operating instructions, manuals, warranties, and documentation for installed equipment.

Complete all punch-list work before final payment.

17. Proposal Requirements Contractor/company name, business address, contact person, telephone number, and email.

Applicable Georgia contractor license information.

Proof of required insurance.

Lump-sum turnkey base bid.

Proposed construction schedule and number of calendar days to completion.

Clear statement of any exclusions, qualifications, or assumptions.

Identification of proposed major subcontractors, if known.

At least three references for comparable construction projects.

Warranty information.

Failure to identify an exclusion shall indicate that the item is included in the proposed price when it is reasonably necessary to provide the complete facility described by this RFP.

18. Site Visit Prospective contractors are strongly encouraged to inspect the project site before submitting a proposal to verify existing conditions, dimensions, utility locations, site access, existing stubbed plumbing/sewer, and other conditions that may affect the work.

Site Visit Contact: ___Whitney Turner__ Phone/Email: 229-467-2141/ turnerw@wilcoxcountyschools.org______

19. Insurance and Safety The successful contractor shall maintain all insurance required by law and by Wilcox County Schools, including workers' compensation and appropriate commercial general liability and automobile liability coverage. Certificates of insurance shall be provided before work begins. The contractor is responsible for construction means, methods, sequences, procedures, and job-site safety.

20. Warranty and Closeout The contractor shall warrant workmanship and materials for a minimum of one year following final acceptance unless a longer manufacturer's warranty applies. Before final payment, the contractor shall provide applicable warranties, manuals, inspection approvals, startup documentation, keys, and other closeout materials and shall complete all punch-list items.

21. Proposal Submission Sealed proposals shall be clearly marked: RFP – TENNIS COURT CONCESSION AND RESTROOM FACILITY Proposal Due Date: __10/19/2026____________________________ Proposal Due Time: _______3:00 p.m._______________________ Submit To: Wilcox County Schools, Attn: __Whitney Turner____________________________ Address: ____114 7th Ave___, Rochelle, Georgia __31079________ Proposals received after the established deadline will not be considered.

22. Evaluation and Reservation of Rights Wilcox County Schools reserves the right to reject any or all proposals, waive informalities or technicalities, request clarification or additional information, negotiate where permitted, and accept the proposal determined to be in the best interest of Wilcox County Schools. The District is not obligated to accept the lowest-priced proposal and may cancel the solicitation when determined to be in the District's best interest.

23. Award and Board Approval Award of the project shall be subject to approval by the Wilcox County Board of Education. No proposal, recommendation, notice, or communication shall constitute a binding contract until the contract has been properly approved and executed by authorized representatives of Wilcox County Schools.

PROPOSAL / BID FORM

The undersigned proposes to furnish all labor, materials, equipment, supervision, permits, inspections, utilities work, flooring, painting, finishes, lift station work, and incidental items necessary to complete the Tennis Court Concession and Restroom Facility in accordance with the RFP.

Company Name

Authorized Representative

Georgia License No.

Warranty

Telephone

Email

Date

Signature of Authorized Representative: ______________________________________________ Contractor Certifications The proposer has reviewed the RFP and understands the scope of work.

The proposer has had the opportunity to inspect the project site and verify existing conditions.

The proposed price includes a complete turnkey project except for exclusions expressly stated in the proposal.

The proposer will comply with applicable laws, codes, permits, inspections, accessibility requirements, and school safety/security requirements.

The proposer acknowledges that award is subject to Wilcox County Board of Education approval.

CONCEPTUAL SPACE PROGRAM – 20' × 30' BUILDING

This page is conceptual only and is not a construction drawing. The contractor/design professional shall develop the final code-compliant layout within the approximately 20' × 30' exterior footprint and coordinate any necessary dimensional adjustments with Wilcox County Schools.

NOTE: Flooring and painting/coating are expressly included in the base bid for all applicable interior and exterior surfaces. Final colors and finish systems are subject to District approval.

Tennis Court Concession & Restroom Facility | Page 1