Wilcox County RFP Compressor _ Fill Station_F.pdf

Wilcox County Board of Commissioners 2026 Wilcox

County Fire Department SCBA Compressor and Fill Station

(RFP)

Wilcox County Board of Commissioners will receive bids, until the date and time set for the bid opening, at the Commissioner’s Office 103 North Broad Street. Abbeville GA. 31001. Bids must be submitted in a sealed envelope containing the following information on the outside, front, lower left corner of the envelope:

SEALED BID: “Wilcox County Fire Department SCBA Compressor and Fill Station”. Failure to include such information may result in the bid opened prematurely and/or declared disqualified.

Fire Department SCBA Compressor and Fill Station Vendor Proposal packages may be obtained from Wilcox

County Board of Commissioners Office, 103 North Broad Street, Abbeville GA. 31001 or by calling

(229)467-2737.

Proposal will be accepted until 2:30p.m. eastern standard time, Thursday, November 19, 2026 at the Wilcox

County Board of Commissioners Office, 103 North Broad Street, Abbeville GA. 31001.

Wilcox County reserves the right to reject any or all bids. Wilcox County is an Equal Opportunity Employer and a Drug Free Workplace. D.B.E Candidates and Minority Businesses are encouraged to apply.

Wilcox County Board of Commissioners 2026 Wilcox County Fire Department

SCBA Compressor and Fill Station (RFP)

Whereas, Wilcox County has identified a need to purchase Self Contained Breathing Apparatus (hereinafter

“SCBA”) Wilcox County Fire Department SCBA Compressor and Fill Station RFP is submitted for qualified vendors.

Proposal Procedures: Wilcox County Board of Commission Office (WCBOC) will receive bids, until the date and the time set for the bid opening, at the County Commission office, 103 North Broad Street. Abbeville

GA 31001. Wilcox County will not be liable for the late delivery or receipt due to late delivery by postal services, express services, traffic, trains, breakdown, or any other reason.

Bids will be submitted in a sealed envelope containing the following information on the outside, front, lower left corner of the envelope: “SEALED BID: Wilcox County Fire Department SCBA Compressor and Fill

Station. Failure to include such information may result in the bid being opened prematurely and/or being declared disqualified. Only one proposal may be submitted in each envelope.

The Wilcox County Fire Department SCBA Compressor and Fill Station Proposal Form provided in the proposal package must be used, and submitted with the proposal package. Any questions regarding this proposal package must be submitted in writing to email: Michael Pomirko mpomirko@wilcoxcountygeorgia.com and Richard Rhodes ffemtrhodes@gmail.com: NO LATER THAN

2:30PM ON: Thursday, November 12, 2026.

Bid Opening Date and Time: 2:30PM, local time, Thursday, November 19, 2026. at the Wilcox County

Board of Commissioners Office, 103 North Broad Street, Abbeville GA. 31001.

WCBOC reserves the right to reject any or all bids, Wilcox County is an Equal Opportunity Employer and a

Drug Free Workplace. D.B.E. Candidates and Minority Businesses are encouraged to apply.

Bidder agrees to perform all of the work described as presented in the Request for Proposal. The bidder understands that this may be a Federally Assisted Contract and compliance with all applicable Federal, State, and Local Law, Rules and regulations is required. The bidder understands that he or she must comply with the

Copeland “Anti-Kick Back Act”. This act provides that each contractor shall be prohibited from including, by any means, any person employed in the conduct of public work to give up any part of the compensation to which he or she is otherwise entitled. The bidder understands that he/she must provide Certification of Equal opportunities employer, Drug free workplace, and D.B.E Candidate or

Minority contractor status where applicable; the bidder understands that he must comply with the Georgia

Security and Immigration Compliance Act, GSICA Contractor affidavit must be submitted with the

Fire Department Station Vendor Proposal Package. Contractors and any and all sub-contractors utilized in conjunction with services provided to local government will comply with the requirements of O.C.G.A. 13-

101-91 and the Georgia Department of Labor Rule 300-101-02.

mailto:mpomirko@wilcoxcountygeorgia.com mailto:ffemtrhodes@gmail.com

Scope of Services: Vendors will furnish all equipment associated with the proposal as outlined. Vendor will provide all training on the correct use and maintenance of the SCBA units. WCBOC reserves the right to have additional meeting with contractors who turned in a bid for the project.

Term: The agreement is good for the four months once the bid is open. No prices may change from the time the contract is awarded within the four-month period until the delivery of the items. Shipping must be included in your unit price.

Product Sample: If your company cannot match the brand of product listed, you have the choice to propose another “BRAND” with equal or better quality. Should you choose to quote an alternate brand of material you must present information over the product and how it will work for the project.

Award/Further Negotiation: The intention of the WCBOC is to issue an award to vendors per section in the scope of work or going with one contractor who will deliver the items as outlined. WCBOC does, however reserve the right to make the award(s) that is/are in its best interest of Wilcox County. WCBOC further reserves the right to negotiate with the successful vendor(s). WCBOC may, with the consent of the Vendor increase or decrease quantities as well as add new items at periods during the contract which are advantageous to both parties.

Change Orders: Must be presented in writing and signed off on by the Wilcox County Manager and two

County Commissioners for all change orders.

By signing below, I will guarantee these prices will not change and will be valid for the next four months after bids are open. In addition, it guarantees delivery of the entire order in the number of days proposed herein.

Scope of Work:

1. Compressor Requirements: Minimum requirements:

Arctic, Bauer, or Mako Manufacture

Four-stage, air-cooled, oil-lubricated compressor

Minimum operating pressure: 6,000 PSI

Minimum compressor capacity: 10 CFM

Electric motor o 230V or 208/230V o Single-phase

Automatic condensate drain system

Automatic pressure maintaining valve

Automatic shutdown for:

o High temperature o Low oil pressure o High pressure

Hour meter

Emergency stop button

Heavy-duty industrial base frame

Sound level less than 85 dBA preferred

2. Air Purification: System shall include:

Grade E breathing air purification system

Replaceable purification cartridges

Automatic moisture separation

Carbon monoxide monitoring

Continuous CO monitor with audible and visual alarms

Air quality certification following installation

3. Cascade Storage System: Provide:

Four (4) ASME/DOT storage cylinders

Minimum working pressure: 6,000 PSI

Steel storage rack

Isolation valves

Automatic priority fill panel

Pressure gauges for each bank

Manual override capability

4. Fill Station: Provide one enclosed containment fill station meeting current NFPA requirements: Minimum requirements:

Two enclosed fill positions

Rated for 5,500–6,000 PSI service

Simultaneous filling capability

Safety interlock preventing filling unless doors are closed

Steel containment chamber

Bleed valves for each hose

Flexible fill whips

Quick-connect fittings compatible with Scott, MSA, and standard SCBA cylinders

Capability to fill SCUBA cylinders

5. Controls

System shall include:

Automatic compressor start/stop

Cascade priority control

Pressure gauges

Digital hour meter

Service indicators

Emergency shutdown

6. Electrical

Vendor shall provide:

Complete electrical requirements

Startup assistance

Coordination with county electrician

7. Installation

Vendor shall provide:

Delivery

Installation

Startup

System testing

Leak testing

Operational demonstration

Air quality certification

8. Training

Vendor shall provide on-site training covering:

Safe operation

Cascade operation

Routine maintenance

Emergency shutdown

Filter replacement

9. Warranty: Minimum warranty:

Compressor: 2 years

Electric motor: manufacturer's standard warranty

Fill station: 2 years

Parts and labor included

10. Required Bid Information: Bidder shall include:

Compressor manufacturer and model

Compressor output (CFM)

Motor horsepower

Electrical requirements

Fill station manufacturer

Purification system details

CO monitoring information

Warranty

Delivery schedule

Installed price

Annual maintenance cost estimate

Signature: __________________________________ Date: ___________________________