Wilcox County Generator RFP.pdf

Wilcox County Board of Commissioners 2024 Generator (RFP)

Wilcox County Board of Commissioners along with the Wilcox County EMA will receive bids, until the date and time set for the bid opening, at the Commissioner’s Office 103 North Broad Street. Abbeville

GA. 31001. Bids must be submitted in a sealed envelope containing the following information on the outside, front, lower left corner of the envelope: SEALED BID: “Building Generators”. Failure to include such information may result in the bid opened prematurely and/or declared disqualified.

The Generator Vendor Proposal packages may be obtained from Wilcox County Board of Commissioners

Office, 103 North Broad Street, Abbeville GA. 31001 or by calling (229)467-2737. You may also email

Michael Pomirko at mpomirko@wilcoxcountygeorgia.com, Charles Futch at futchw39@gmail.com , or

Richard Rhodes at ffemtrhodes@gmail.com for a proposal package as well. The proposal will also be advertised on the Georgia Procurement Registry Georgia Procurement Registry (state.ga.us).

Proposal will be accepted until 2:00p.m. eastern standard time, Thursday, December 19, 2024 at the

Wilcox County Board of Commissioners Office, 103 North Broad Street, Abbeville GA. 31001.

Wilcox County reserves the right to reject any or all bids. Wilcox County is an Equal Opportunity

Employer and a Drug Free Workplace. D.B.E Candidates and Minority Businesses are encouraged to apply.

mailto:mpomirko@wilcoxcountygeorgia.com mailto:futchw39@gmail.com mailto:ffemtrhodes@gmail.com https://ssl.doas.state.ga.us/gpr/

Wilcox County Board of Commissioners 2024 Generator (RFP)

Whereas, Wilcox County has identified a need to contract manufacturing a generator (hereinafter

“generator”) to an outside vendor for the following manufacturing and installing project: The generator proposal is submitted for qualified insured vendors who have installed commercial generators along with electrical work for the system that meets all code requirements.

Proposal Procedures: Wilcox County Board of Commission Office (WCBOC) along with Wilcox

County EMA will receive bids, until the date and the time set for the bid opening, at the County

Commission office, 103 North Broad Street. Abbeville GA 31001. Wilcox County will not be liable for the late delivery or receipt due to late delivery by postal services, express services, traffic, trains, breakdown, or any other reason.

Bids will be submitted in a sealed envelope containing the following information on the outside, front, lower left corner of the envelope: “SEALED BID: Building Generators. Failure to include such information may result in the bid being opened prematurely and/or being declared disqualified. Only one proposal may be submitted in each envelope.

The Generator Proposal Form provided in this proposal package must be used, and submitted with the proposal package for all specs. Any questions regarding this proposal package must be submitted in writing to email: mpomirko@wilcoxcountygeorgia.com , futchw39@gmail.com , or ffemtrhodes@gmail.com NO LATER THAN 2:00PM ON: Thursday, December 12, 2024.

Bid Opening Date and Time: 2:00PM, local time, Thursday, December 19, 2024 at the Wilcox County

Board of Commissioners Office, 103 North Broad Street, Abbeville GA. 31001.

WCBOC reserves the right to reject any or all bids, Wilcox County is an Equal Opportunity Employer and a Drug Free Workplace. D.B.E. Candidates and Minority Businesses are encouraged to apply.

Bidder agrees to perform all of the work described as presented in the Request for Proposal. The bidder understands that this may be a Federally Assisted Contract and compliance with all applicable Federal, State, and Local Law, Rules and regulations is required. The bidder understands that he or she must comply with the Copeland “Anti-Kick Back Act”. This act provides that each contractor shall be prohibited from including, by any means, any person employed in the conduct of public work to give up any part of the compensation to which he or she is otherwise entitled. The bidder understands that he/she must provide Certification of Equal opportunities employer, Drug free workplace, and D.B.E Candidate or

Minority contractor status where applicable; the bidder understands that he must comply with the

Georgia Security and Immigration Compliance Act, GSICA Contractor affidavit must be submitted with the Building Generator Proposal Package. Contractors and any and all sub-contractors utilized in conjunction with services provided to local government will comply with the requirements of

O.C.G.A. 13-101-91 and the Georgia Department of Labor Rule 300-101-02.2 mailto:mpomirko@wilcoxcountygeorgia.com mailto:futchw39@gmail.com mailto:ffemtrhodes@gmail.com

Scope of Services: Vendors will furnish all manufacture specs for each generator that will be located at the three different locations. The vendor should also present electrical specs on each of the three locations and what will be required. Each section of the job must meet all current standards with the scope of work, and completed by the deadline set by the contractor. Wilcox County EMA is asking for two facility bid meetings showing all attending contractors the location of the generator and electrical outcome from the project. Only one meeting is needed per contractor. The following three locations of each generator plays a critical role in the scope of work for GPS coordinates. Wilcox County EMA will organize the fuel tank along with the fuel tank local supplier. The tanks will be installed at the contractor’s request. Please see the following information below:

Wilcox County Sheriff Office/Jail o 40 KW Fixed Generator (Propane) o Generator Coordinates (31.992718, -83.305936) o Running Load: 28 o Starting Load: 28 o Generator Voltage: 120/240 o THREE PAHSE o Concrete Pad Dimension: 100” L x 58.5” W x 4” D

Wilcox County Courthouse o 80KW Fixed Generator (Propane) o Generator Coordinates: (31.992686, -83.306397) o Running Load: 56 o Starting Load: 56 o Generator Voltage: 120/240 o THREE PHASE o Concrete Pad Dimensions: 117” L x 61” W x 4” D

W.N. NEWT Hudson Agricultural Center o 45KW Fixed Generator (Propane) o Generator Coordinates: (31.944064, -83.4324) o Running Load: 200A Service o Starting Load: 200A Service o Generator Voltage: 120/240 o SINGLE PHASE o Concrete Pad Dimensions: 100” L x 58.5” W x 4” D

Scope of Services Part II: Each Generator should match the manufacturing specs of a (CUMMINGS

Generator). You or your company is allowed to bid another brand with equal or greater quality which should include the following information about the generator (Manufacturing Specs). The scope of service should also include the following areas when bidding on the Generator Proposal.

Shipping and Installation

Generator

Concrete Pads for each of the three generators.

Facility transfer switch and all electrical connections for the generator/facility.

Meeting Dates:

Tuesday, December 3, 2024 @ 10:00am. Wilcox County Commissioners Office, 103 North

Broad Street, Abbeville, GA. 31001

Tuesday, December 10, 2024 @ 10:00am. Wilcox County Commissioners Office, 103 North

Broad Street, Abbeville, GA. 31001

WCBOC reserves the right to have additional meeting with each contractors who turned in a bid for the project.

Term: The agreement is good for the entirety of the installation process & delivery of the Generators at the following facilities. (Wilcox County Sheriff Office/Jail, Wilcox County Courthouse, W.N. NEWT

Hudson Agriculture Center.)

Product Sample: If your company cannot match the brand of product listed, you have the choice to propose another “BRAND” with equal or greater quality. Should you choose to quote an alternate brand, you must present adequate information (Manufacturing Specs) over the product and how it will work for the three locations.

Award/Further Negotiation: The intention of the WCBOC is to issue an award to one vendor who meets the scope of work requirements with the generator along with the electrical work needed. WCBOC does, however reserve the right to make the award(s) that is/are in its best interest of Wilcox County. WCBOC further reserves the right to negotiate with the successful vendor(s). WCBOC may, with the consent of the

Vendor increase or decrease quantities as well as add new items at periods during the contract which are advantageous to both parties.

Change Orders: The goal is to not have any change orders related to the generator or the electrical work needed with each location.

By signing below, I will guarantee these prices will not change and will be valid for the entirety of the manufacturing process after bids is open. In addition it guarantees delivery of the entire order in the number of days proposed herein.

Days of Completion Total Price

(Wilcox County Sheriff Office/Jail) 40 KW Fixed Generator (Propane)

Number of WORK DAYS required to completing Generator Install ______ ____________

With all other electrical, concrete, and other requirements.

(Wilcox County Courthouse) 80KW Fixed Generator (Propane)

(W.N. NEWT Hudson Agricultural Center) 45KW Fixed Generator (Propane)

(Wilcox County Sheriff Office/Jail)

Number of MONTHS for Generator Warranty/Craftsmanship ______ _____________

(Wilcox County Courthouse)

(W.N. NEWT Hudson Agriculture Center)

Signature: __________________________________ Date: ___________________________

Electrical License Number:___________________________________

E-VERIFY Number: ________________________________________

Please insert a copy of your liability insurance prior to submitting your bid.