Wide Format Print Specs 20107[1].pdf
PDF 59 KB Posted
- Attached to
- Wide format printers, scanner and maintenance
- Solicitation number
- RFQ - 17A - 10051800000000001098
- Issued by
- Maine
About this file
This specification document outlines wide format printing equipment lease and maintenance requirements for the Maine Department of Transportation (MaineDOT) under a 48-month lease agreement. The procurement includes four equipment items: two black and white wide format printers for the reprographic room (either Xerox 6279 or Oce 700 models with specified accessories and scanning capabilities), one color wide format printer (equivalent to iPF 820 Canon, Oce ColorWave600, or Xerox 8254E), one black and white wide format printer for the third floor project development area (either Xerox 6204 or Oce PlotWave 300), and a comprehensive annual maintenance agreement covering all equipment. All equipment deliveries must include installation and on-site training to MaineDOT's satisfaction. The procurement does not specify response dates, due dates, or formal bidders' conferences in the specifications document.
The maintenance agreement requires one-hour contact response time for service calls with on-site response by the next business day, covering Monday through Friday from 7:30 a.m. to 4:30 p.m., including all labor, parts, preventive maintenance, and firmware updates with consumables excluded except paper. The reprographic room black and white printers are allocated 1,200,000 square feet annually combined with overage charges per square foot, while the third floor printer receives 225,000 square feet annually with similar overage provisions; the color printer has no footage agreement. Bidder evaluation criteria include price (25%), functionality and features (25%), equipment maintenance capabilities including technician availability and service area coverage (20%), references and equipment reports (15%), and ease of use (15%). Bidders must submit price quotes, company history, information on available trained technicians and service coverage areas, customer references, and estimated equipment delivery timelines for MaineDOT Evaluation Committee review.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Conditions and Instructions to Bidders.doc | DOC document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
5/11/10
Wide Format Printing
Lease and Maintenance Specifications
Lease of Equipment- 48 months
ITEM #1:
Reprographic Room Wide Format Printers
2 Xerox 6279 With 2 On Board Scanners and include at a minimum the following:
• Output catch tray
• 9 D a minute feature key
• Two drawer upgrade
• AccXes Controller and kit
• PostScript key
• Auto Cad DWF Key
• Monochrome scanner with color upgrade
• Scanner output flat tray
• Scan to net feature key
• Wide format stacker holding up to 400D size prints
• Delivery, installation and on-site training to Department’s satisfaction
OR
2 Oce 700 with 1 stand alone scanner and must include at a minimum:
• Power logic controller
• Controller cabinet
• Double stacker pro
• Scan Logic
• PostScript
• Job Templates/Copy Stamping/Matrix Logic
• Print Exec Work group
• Advanced queue manager
• Remote logic software
ITEM #2:
1 Color Printer :
• Must be or equivalent to an iPF 820 canon, Océ ColorWave600 or
Xerox 8254E Color Wide Format Printer.
• Color scanner if applicable
• With stacker
ITEM #3
Third Floor Project Development
Wide Format Printer
1 Xerox 6204 with:
• No scanner
• 5D upgrade
• Front exit Stacker
• Adobe PostScript 3 print driver
• Auto Cad DWF
OR
1 Oce Plot Wave 300 with:
• No scanner
• 2 Roll upgrade
• Front exit stacker
• Adobe PostScript 3
ITEM #4
Annual Maintenance Agreement for all Equipment and to include:
• Contact with in one hour of maintenance call.
• On site response by next business day.
• On-site repairs include labor and parts. ( Monday - Friday 7:30 am to
4:30 pm )
• All preventive maintenance
• Installation of engine firmware updates ( if applicable )
• Installation of updates to the controller software ( if applicable )
• Service agreement includes all consumables excluding paper
• Square Footage to be included:
2 black/white wide format printer for the Reprographics area 1,200,000 square feet per year combined. Overage rate charged by the square foot.
1 for the 3rd floor black/white wide format printer 225,000 square feet per year. Overage rate charged by the square foot.
No footage agreement on the color printer for the Reprographics room
All installation, set up scheduling and training will be in coordination and agreed to with MaineDOT.
Bidders Submission
Bidder is to submit price quote along with equipment information and history of their company, number of available trained technicians and their operating area, references of current customers using product being proposed, and an estimated time of how long it will take to get equipment once a Purchase Order has been issued.
Bids will be reviewed by MaineDOT Evaluation Committee to ensure equipment being proposed meets the MaineDOT’s requirements and then scored using weighed criteria listed below to determine successful bidder.
Criteria Weight
1. Price 25%
2. Functionality/features of equipment 25%
3. Equipment Maintenance –time restrictions, technicians, experience, area coverage 20%
4. References and equipment reports 15%
5. Ease of using equipment 15%
The review committee reserves the right to contact bidders for any clarification on submissions.
File details come from the government source that posted it. Updated .