PSITS_JEFO_Redacted.pdf

Source Selection Sensitive Information – See FAR 2.101 and 3.104

Jus

Control No. WHS-2019-0040

JUSTIFICATION FOR EXCEPTION TO FAIR OPPORTUNITY (JEFO)

UNDER FEDERAL ACQUISITION REGULATION SUBPART 16.5

1. AGENCY AND CONTRACTING ACTIVITY: The Department of Defense, Washington Headquarters Services, Acquisition Directorate located in Arlington, Virginia, on behalf of the Pentagon Force Protection Agency (PFPA), Force Protection Technology Directorate (FPTD), Pentagon Reservation, United States.

2. DESCRIPTION OF ACTION: The action contemplated in this document is to extend services on contract HC1028-08-D-2008-DP01. Contract HC1028-08-D-2008-DP01 is a hybrid task order; the bulk of services procured under the contract are firm-fixed-price, with cost-type and cost-plus-fixed-fee CLINs for Special Events support, and the Encore contract access fee.

The extension will be in accordance with FAR Clause 52.217-8, “Option to Extend Services”.

However, the option was not evaluated as part of the initial competition in accordance with FAR 17.207(f).

3. DESCRIPTION OF SUPPLIES/SERVICES: A three (3) month extension of services is needed for an effective transition-in should a new vendor be selected during the re-compete.

Performance Periods

Performance Period Dates Amount

52.217-8 Extension

4. EXCEPTION TO FAIR OPPORTUNITY. FAR 16.505(b)(2)(i)(C), The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

The current contract, HQ1028-08-D-2008-DP01, expires May 29, 2019. The Government intends to award a new contract by June 2019 with a 60-day transition time. Solicitation number HQ0034-19-R-0055 was issued on March 1, 2019 and will be competed unrestricted against ENCORE III contract holders. If a new vendor is selected an effective transition-in will be needed to ensure PFPA’s security IT infrastructure suffers no negative operational impact. If this contract was not extended, there is significant risk that a new vendor would not be able to immediately take over all the technical services performed under PSITS, which would impact thousands of DoD users. FAR 16.505(b)(2)(i)(C) is the most appropriate authority for this requirement as the services involved are highly technical and, on the basis of economy and efficiency, the requirement is a logical follow-on to the original order.

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION

DIRECTORATE

Source Selection Sensitive Information – See FAR 2.101 and 3.104

5. FAIR AND REASONABLE COST DETERMINATION: The anticipated price for this order will be fair and reasonable. The techniques identified at FAR 15.404-1(b)(2)(i) will be used to ensure award will be at fair and reasonable prices. The Government determined the prices were fair and reasonable during evaluation under Solicitation Number HQ0034-15-R- 0013. Per the table below, General Dynamics One Source (GDOS) had the lowest pricing and was determined to be the best overall value to the Government. Although the Contacting Officer did not formally evaluate pricing of the FAR 52.217-8 clause, the ENCORE II master contract was referenced, which allows for use of the contract’s final year pricing for a 6-month option for continued service. Pricing in Option Year 4 will be utilized for the pricing of the extension, which has was determined fair and reasonable during evaluation of the award under Solicitation Number HQ0034-15-R-0013.

6. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: None

7. ACTIONS TO REMOVE OR OVERCOME ANY BARRIERS THAT LEAD TO

THE EXCEPTION TO FAIR OPPORTUNITY BEFORE ANY SUBSEQUENT

ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: FAR 52.217-8 will be evaluated on all future contract actions.

8. If this acquisition is for new work as a logical follow-on to an order already issued under the contract, was the original order placed in accordance with the fair opportunity process?

☒Yes, all awardees were given a fair opportunity to be considered for the original order.

☐No, the original order was issued under a sole-source basis.

CERTIFICATION

I, hereby, certify that the supporting data under my cognizance included in this justification are accurate and complete to the best of my knowledge and belief.

APPROVAL

Based on the foregoing, this justification is, hereby, approved.

WASHINGTON HEADQUARTERS SERVICES