WHNRC Autoclave SOW Rv1.docx

Statement of Work United States Department of Agriculture (USDA) Agricultural Research Service (ARS), Western Human Nutrition Research Center (WHNRC) Davis, CA

1. Objective

The mission of the Western Human Nutrition Research Center (WHNRC) is to conduct nutrition research studies aimed at improving the health of all Americans. To achieve this goal, WHNRC conducts studies with human volunteers and performs basic research. The AMSCO Lab 250 small scientific laboratory steam sterilizer (serial number 030131701) is used to sterilize instruments, glassware, liquids, and other laboratory materials used in human studies research.

WHNRC is seeking a contractor who can offer an on-site service agreement that will cover all parts, labor and time and is authorized to maintain Steris equipment. Quarterly preventative maintenance (PM) visits shall be included that covers cleaning the internal and external parts of the instrument and performing system checks and tests.

2. Scope

The purpose of this sterilization equipment, or also known as an autoclave, is to destroy all microorganisms on the surfaces of laboratory materials, such as surgical instruments for animal studies, glassware, and in liquids, such as media and water used in experiments. Because microorganisms are undetectable to the naked eye, it is pertinent that the autoclave is performing at the right temperature, pressure, and for the right duration of time for microorganism destruction. An autoclave sterilizing at a low temperature and pressure would lead to failed experiments. Only a professional service can determine the proper function of an autoclave and identify problems before catastrophic failures ensue.

The autoclave is utilized by WHNRC scientists, laboratory technicians, and staff on a weekly basis and is heavily used. In order to ensure research integrity, the autoclave must be kept in good condition.

The need for this service agreement will be ongoing for at least the next four years.

Line Items:

· CLIN 0001 – Base Year September 1, 2023 – August 31, 2024 Comprehensive service agreement including four (4) PM visits , cleaning the internal and external parts of the instrument, repair or replacement of any needed parts/components, and performing system checks and tests. Labor, travel and costs for parts should be included. Technical support must be available during normal working hours, M-F, 8 a.m. to 5 p.m. Pacific time, excluding Federal holidays. Response time for unscheduled service by phone should be within four (4) hours and on-site service within 48 hours.

· CLIN 1001 – Option Year 1 September 1, 2024 – August 31, 2025 Comprehensive service agreement including four (4) PM visits , cleaning the internal and external parts of the instrument, repair or replacement of any needed parts/components, and performing system checks and tests. Labor, travel and costs for parts should be included. Technical support must be available during normal working hours, M-F, 8 a.m. to 5 p.m. Pacific time, excluding Federal holidays. Response time for unscheduled service by phone should be within four (4) hours and on-site service within 48 hours.

· CLIN 2001 - Option Year 2 - September 1, 2025 - August 31, 2026 Comprehensive service agreement including four (4) PM visits , cleaning the internal and external parts of the instrument, repair or replacement of any needed parts/components, and performing system checks and tests. Labor, travel and costs for parts should be included. Technical support must be available during normal working hours, M-F, 8 a.m. to 5 p.m. Pacific time, excluding Federal holidays. Response time for unscheduled service by phone should be within four (4) hours and on-site service within 48 hours.

· CLIN 3001 – Option Year 3 September 1, 2026 – August 31, 2027 Comprehensive service agreement including four (4) PM visits , cleaning the internal and external parts of the instrument, repair or replacement of any needed parts/components, and performing system checks and tests. Labor, travel and costs for parts should be included. Technical support must be available during normal working hours, M-F, 8 a.m. to 5 p.m. Pacific time, excluding Federal holidays. Response time for unscheduled service by phone should be within four (4) hours and on-site service within 48 hours.

3. Deliverables

A service agreement should provide the following:

1. Scheduled (quarterly) four (4) preventative maintenance checks

· Preventative maintenance should include descaling and flushing the generator, rebuilding the exhaust manifold and steam traps, replacing check valves, and rebuilding the water valves as well as inspecting and cleaning the water level sensor probes and door seals and running test cycles.

2. Scheduled maintenance labor and travel

3. Scheduled maintenance parts (where applies)

4. Repair labor and travel

5. Repair and replacement parts in stock

6. Priority technical support during normal working hours, Mon – Fri, 8:00 am to 5:00 pm excluding federal holidays

7. Response time for unscheduled service by phone should be within four (4) hours and on-site service within 48 hours.

4. Government Furnished Resources

None

5. Administrative Considerations

None

6. Periods of Performance Base year/Task 1- September 1, 2023 – August 31, 2024 Option Year 1/ Task 2 - September 1, 2024 –August 31, 2025 Option Year 2/ Task 3 –September 1, 2025 – August 31, 2026 Option Year 3/ Task 4 –September 1, 2026 - August 31, 2027

Place of Performance USDA, ARS, Western Human Nutrition Research Center in Davis, CA