WHITMORE LAKE PUBLIC SCHOOLS HIGH SCHOOL POOL FABRIC DUCT.pdf

WHITMORE LAKE PUBLIC SCHOOLS HIGH SCHOOL

POOL FABRIC AIR DUCT/SOCK REPLACEMENT

SPECIFICAIONS

April 6, 2021

I. GENERAL DESCRIPTION OF PROJECT

Whitmore Lake Public Schools invites bids from all responsible mechanical contractors who are regularly engaged in the specialized work of pool fabric air duct/sock replacement and who have restored comparable facilities within the state of Michigan for at least a minimum of the last five calendar years. The contractor will be responsible for a complete replacement of the fabric air duct/sock within the Whitmore Lake Public Schools High School pool including demolition of existing fabric duct, disposal of old fabric duct/sock, repairing and/or replacing hardware as necessary and to have fabric air duct/sock operating at a safe and effective operating condition upon completion of the installation in full compliance with these bid specifications. All equipment, lifts, materials, etc. used in performance in this contract shall be of the best known to the industry.

II. COMPETENCY OF BIDDER

This specialized fabric air duct/sock replacement work requires total adherence to all bid specifications and procedures. Variation from this specification shall be indicated by the submission of detailed and complete specifications showing exactly what substitution the bidder proposes to make. Any intent to substitute shall be clearly called to the attention of the owner before the proposal is submitted to facilitate comparison with the original specifications. Substitutions not specifically noted before time of bidding will not be accepted.

This contract shall be awarded to an approved mechanical contractor who has as its primary business focus the specialty replacing/repairing/restoring mechanical air handler components and installation. All bidders must submit with their bid proposal a list of comparable projects of equal or greater scope that they have successfully completed within the past five years.

All bidders are required to make a full inspection of the pool facility so that they are fully aware of all special job conditions and product requirements. All bidders will make an accurate count and measurements involved in this fabric air duct/sock replacement and so state the exact quantity and measurement of fabric air duct/sock on their bid proposal.

III. PRODUCT WARRANTY

The contractor will provide a two (2) year written warranty against defects in materials, or labor to fabric air duct/sock. Guarantee shall commence on the date of substantial completion and shall include routine maintenance on materials, but shall not include normal wear and tear, damage due to neglect or damage due to improper use of equipment

IV. POOL SITE MAINTENANCE

The contractor shall be solely responsible for cleaning the pool space after the completion of all installation work and properly disposing of all associated debris that was involved in this work. The fabric air duct/sock shall be clean, adjusted, and ready for use by the school district prior to the final inspection and sign-off by Whitmore Lake Public Schools.

V. EXAMINATION, PREPARATION AND INSTALLATION

Whitmore Lake Public Schools shall examine area and conditions with installer present for compliance with requirements for supporting members, installation tolerances, clearances, and other conditions affecting performance of fabric air duct/sock. The installer shall proceed with installation only after unsatisfactory conditions (if any) have been corrected.

All additional support necessary for suspension of fabric air duct/sock is to be provided and installed by the mechanical contractor. Contractor responsible for all equipment, dumpster, lifts, materials, etc. to perform the replacement of the fabric air duct/sock.

VI. BIDDING PROCEDURES

A. The bidder shall submit an all inclusive total price for the complete fabric air duct/sock program as specified.

B. This project does not require Prevailing Wages for the successful bidder’s workers.

C. The bidder shall submit the maximum number of calendar days it will need to complete this project. It is the desire of Whitmore Lake Public Schools to complete this project during the time period from April 2021 through June 2021.

The bidder shall indicate if it is able to complete this project within this time period, and if not, indicate its alternative starting and ending project dates. Failure to complete this project by the successful bidder’s stated ending date shall subject the success bidder to liquidated damages of $100 per calendar day for this delay.

E. Whitmore Lake Public School District reserves the right to accept or reject any or all bids and to waive any irregularities in the bidding, which, in the opinion of Whitmore Lake Public School District, will result in producing the best interest to Whitmore Lake Public School District. No bid shall be withdrawn after the opening of bids for a period of sixty (60) calendar days.

F. The facility will be open to mandatory inspection to bidders from 9:00 AM to 3:00 PM each Monday through Friday until the bid opening by scheduling such inspection in advance with the Director of Community Recreation, Maria Carter- Ewald, Whitmore Lake High School Pool, 7430 Whitmore Lake Rd., Whitmore Lake, MI 48189, (734) 449-4464, ext. 3058, maria.carter-ewald@wlps.net

G. Sealed bids will be received until 12:00 PM EST Tuesday, April 20, 2021, at the Office of the Superintendent, Whitmore Lake Public Schools, 8845 Main St., Whitmore Lake, MI 48189. A public bid opening will be held in the conference room of the superintendent on Tuesday, April 20, 2021 at 12:05 PM.

H. Bids should be addressed to Denise Kerrigan, Director of Finance, Whitmore Lake Public Schools.

I. Late or incomplete bids will not be accepted.

J. A Familial Disclosure (included with this packet) will need to be submitted with each bid (Attachment A).

K. An Iran Economic Certification document (included with this packet) will need to be submitted with each bid (Attachment B).

WHITMORE LAKE PUBLIC SCHOOLS

REQUEST FOR PROPOSAL

ATTACHMENT A

FAMILIAL RELATIONSHIP DISCLOSURE

This form must be completed, signed and included with the bid proposal.

I/We, the undersigned, have NO familial relationship with the Superintendent or any member of the Board of Education of the Whitmore Lake Public Schools, Whitmore Lake, MI, 48813.

OR

I/We, have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the Whitmore Lake Public Schools Board of Education or Superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal may make our proposal incomplete and void.

Vendor Name Vendor Representative Signature

Date Signed Title Subscribed and sworn before me in _________________ County, Michigan, on the ___ day of _________________, 21 .

____________________________________________(signature)

_____________________________________________ (printed)

Notary public, State of Michigan, County of ________________ My Commission expires on _____________________________ Acting in the County of ________________________________

WHITMORE LAKE PUBLIC SCHOOLS

REQUEST FOR PROPOSAL

ATTACHMENT B

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

This form must be completed, signed and included with the bid proposal.

I am the___________________________ [title] of

_________________________ [bidder], or I am bidding in my individual capacity

("Bidder"), with authority to submit a binding bid for the replacement of the fabric air duct/sock at the Whitmore Lake High School pool to the Whitmore Lake Public

Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq.

("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Authorized Signature

Printed Name and Title

Date

WHITMORE LAKE HIGH SCHOOL POOL FABRIC

DUCT/AIR SOCK REPLACEMENT BID FORM

1. Did the bidder complete an on-site pool inspection prior to submitting a bid?

Yes____ No____

2. Has the bidder submitted a list of fabric air duct/sock replacement projects of equal or greater scope completed within the past 5 years?

Yes____ No____

3. Is the bidder providing a guarantee for all materials and workmanship of the fabric air duct/sock and hardware for a minimum period of two years?

Yes____ No____

We submit a total fabric air duct/sock replacement price of $______________ .

We will start this project no earlier than ______________________

We will complete this project no later than ____________________

Name of Bidder __________________________________

Address of Bidder ______________________________________________

Phone of Bidder ___________________________________

Signature of Bidder _______________________________________

Type/Printed Name of Signature

Date __________________