Whitewater rafting bid specs.docx

STATE OF MAINE

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

BUREAU OF BUSINESS MANAGEMENT

DIVISION OF PROCUREMENT SERVICES

RFQ # 09A 18032100000000000540

2018 WHITEWATER ALLOCATIONS

Quotations/Responses Due: May 15, 2018 not later than 4:00 p.m. local time

Note: All questions must be provided via the State of Maine’s e-Procurement system: AdvantageME / Vendor Self Service (VSS).

General Instructions on Bidder Questions It is the responsibility of each Bidder to examine the entire RFQ and to seek clarification by submitting questions through the Q & A List tab on the Solicitation page. Any answers to questions will appear there as well. It is the vendor's responsibility to log in to view all questions and answers posted. Additional information obtained any other way will not be valid.

In the event that you must contact us for any other reasons than the Q & A previously mentioned, only the Buyer listed on the Solicitation page may be contacted from the time this RFQ is issued until award notification is made. No other person/State employee is empowered to make binding statements regarding this RFQ. Violation of this provision may lead to disqualification from the bidding process, at the State’s discretion.

Summary For this competitive Request for Quotations (RFQ) process, the State of Maine Division of Procurement Services (“Division”) is acting on behalf of Inland Fisheries & Wildlife (“Requesting Department”). The Division and the Requesting Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services listed above. This document provides instructions and descriptions of requirements for this competitive process.

Department of Inland Fisheries and Wildlife “Whitewater Rafting Allocation Bid”

“Allocation means the privilege of taking a specified number of passengers per day on whitewater trip on a particular river as specified annually.

The Department of Inland Fisheries and Wildlife, State of Maine, is seeking bids for commercial whitewater rafting allocations for the following rivers:

34 allocations for the Kennebec River Saturdays

3 allocations for the West Branch of the Penobscot River Saturdays

The following terms and conditions apply:

Bidders must hold a valid Maine Commercial Outfitters License and must not have any outstanding quarterly allocation fees or user fees owed from prior periods

Bids may not place an outfitter in excess of the maximum 120 allocations per river per allocated day

Outfitters interested in placing a bid must submit a minimum of a two hundred fifty ($250.00) dollar bid per single allocation for the Kennebec River Saturday (per passenger), and a minimum of a two hundred ($200.00) dollar bid for the West Branch of the Penobscot River Saturdays per single allocation (per passenger), and state the number of allocations desired.

One bid per outfitter will be accepted for each river

All bids are binding and cannot be withdrawn once allocations are awarded.

A bank draft for the bid offer, made payable to the Treasurer, State of Maine, will be required within ten (10) days after notification of being awarded an allocation.

Sealed bids must be clearly marked Department of Inland Fisheries and Wildlife: Whitewater Rafting Allocation Bid,” and received by May 15, 2018 at 4:00PM, at the Division of Procurement Services, 9 State House Station, Burton Cross building, 4th floor, Augusta, Maine 04333. Bids will be publicly opened and the name of the bidder announced at the date, time and place specified above. No other information will be made public prior to evaluation and contract award notifications. Bids received after the date and time specified will not be considered.

State of Maine RFQ # 09A 18032100000000000540 Rev. 3/19/2018