Whitewater rafting 2016.pdf

STATE OF MAINE

DEPARTMENT OF

INLAND FISHERIES & WILDLIFE

284 STATE STREET

41 STATE HOUSE STATION

AUGUSTA, ME 04333-0041

TEL: 207-287-8000

FISH AND WILDLIFE ON THE WEB! E-MAIL ADDRESS:

www.maine.gov/ifw ifw.webmaster@maine.gov

CHANDLER E. WOODCOCK

COMMISSIONER

PAUL R. LEPAGE

GOVERNOR

DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES

BUREAU OF GENERAL SERVICES

DIVISION OF PURCHASES

RFQ # 09A 16091500000000000181

Whitewater Rafting Allocations

Quotations/Responses Due: 10/14/16 not later than 2:00 p.m. local time

Note: All questions and responses must be provided via the State of Maine’s e-Procurement system: AdvantageME / Vendor Self Service (VSS).

General Instructions on Bidder Questions

It is the responsibility of each Bidder to examine the entire RFQ and to seek clarification by submitting questions through the Q & A List tab on the Solicitation page. Any answers to questions will appear there as well. It is the vendor's responsibility to log in to view all questions and answers posted. Additional information obtained any other way will not be valid.

In the event that you must contact us for any other reasons than the Q & A previously mentioned, only the Buyer listed on the Solicitation page may be contacted from the time this

RFQ is issued until award notification is made. No other person/State employee is empowered to make binding statements regarding this RFQ. Violation of this provision may lead to disqualification from the bidding process, at the State’s discretion.

Summary

For this competitive Request for Quotations (RFQ) process, the State of Maine Division of

Purchases (“Division”) is acting on behalf of State of Maine Inland Fisheries & Wildlife

(“Requesting Department”). The Division and the Requesting Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services listed above. This document provides instructions and descriptions of requirements for this competitive process.

http://www.maine.gov/ifw

DEPARTMENT OF

INLAND FISHERIES & WILDLIFE

284 STATE STREET

41 STATE HOUSE STATION

AUGUSTA, ME 04333-0041

TEL: 207-287-8000

FISH AND WILDLIFE ON THE WEB! E-MAIL ADDRESS:

www.maine.gov/ifw ifw.webmaster@maine.gov

CHANDLER E. WOODCOCK

COMMISSIONER

PAUL R. LEPAGE

GOVERNOR

Department of Inland Fisheries and Wildlife “Whitewater Rafting Allocation Bid”

“Allocation” means the privilege of taking a specified number of passengers per day on whitewater trips on a particular river as specified annually.

Bidders must currently hold a valid Maine Whitewater Outfitter License with the Department, must not have any outstanding quarterly allocation or user fees from prior periods.

The minimum allocation to be awarded to an outfitter who currently does not hold allocations is 10 passengers per day on the Kennebec and 16 passengers per day on the West Branch of the Penobscot River.

Outfitters who are awarded an allocation shall pay the Department an annual allocation fee.

This fee will be paid in four quarterly payments, with the first payment due 30 days after the allocation is awarded. An outfitter’s allocations are subjected to forfeiture or suspension by the Department of Inland Fisheries and Wildlife, if the outfitter fails to maintain the conditions of its license, fails to continue using its allocations productively or fails to maintain a quality of service consistent with the public interests.

Outfitters interested in placing a bid must submit a minimum bid of five hundred dollars per single allocation for the Kennebec River Saturday (per passenger), and a minimum bid of two hundred dollars per single allocation for the Penobscot River Saturday (per passenger), and state the number of allocations desired.

A certified check for the awarded amount must be made payable to the Treasurer, State of Maine and will be required within ten (10) days after notification of being awarded a bid.

One bid per outfitter will be accepted for each river. Multiple bids submitted by one outfitter will be rejected. All bids are binding and cannot be withdrawn once allocations are awarded.

Bids will be accepted for 54 Kennebec Saturday allocations and 7 Penobscot River Saturday allocations.

Bids will be based solely on dollar amount per unit (per passenger)

Sealed bids must be clearly marked Department of Inland Fisheries and Wildlife: “Whitewater Rafting Allocation Bid” and received by October 14, 2016 at the Division of Purchases, 9 State house Station, Burton Cross building, 4th floor, Augusta, Maine 04333. No information will be made public prior to evaluation and contract award notifications. Bids received after the date and time specified will not be considered.

http://www.maine.gov/ifw