Wheeled Excavator RFP.docx

Baker County Board of Commissioners

REQUEST FOR PROPOSAL

Provide a 5-year lease on a Wheeled Excavator with a mulcher head. Must have a minimum of 7500 hours of use.

PROJECT NAME: Wheeled Excavator Lease Baker County Board of Commissioners

439 GA HWY 91 NW

Newton, GA 39870 Phone: 229-734-3000 comanager@bakercountyga.com August 15, 2025

REQUEST FOR PROPOSAL

Wheeled Excavator Lease

Article I. Introduction Baker County Board of Commissioners request your company make a proposal for your services on a wheeled excavator lease. The following proposal request will outline the project goals and detail the format you should submit your proposal. Please read the timeline carefully. For your proposal to be considered, your proposal must meet our deadlines included in the timeline under Section 2.02.

Section 1.01 Location and Sponsor Your bid is for operation of Wheeled Excavator Lease located at 439 GA Hwy 91 NW Newton, GA 39870.

Section 1.02 Management Johnny Duckworth/ Harry Brown will be managing this project. Hey will be on location during the project. Johnny Duckworth will be responsible for the project’s timely completion.

Section 1.03 Contact Information

Article II. The Project Section 2.01 Mission By the end of this project we hope to achieve the following:

To lease a wheeled excavator with a mulcher head for 5 years with a minimum of 7500 hours of use.

Section 2.02 Project Specifications

· Quote on a wheeled excavator (minimum 170 hp) for a 5-year lease to include 7500 hours of use.

· Must have a lift availability of 25’ or more

· Must have cameras for backup and right side

· Selectable power modes

· Quick change adapter

· High flow hydraulic pump

· Reversing engine fan

· Serviceable from ground level

· Minimum of a 48” mulcher head

· Flashing strobe lights and SMV signage

· Blade on front

· Fold down for travel mode not to exceed 13’

· Boom must have anti-draft valve

· 4 outriggers

· AC, Cab- with debris guards Section 2.03 Should your proposal be accepted, we expect you to contribute the following to the project: excellent customer service

Section 2.04 Timeline

Article III. The Proposal Section 3.01 Summary of Proposal

a. Expectations Contracts will be awarded based on information presented in the proposals received. We will award contracts based on the proposal that are expected to be the most beneficial to our project based on a variety of factors. Baker County Board of Commissioners reserves the right to award more than one contract, accept the lowest price offer, award contracts before the proposal deadline listed in the timeline, award contracts before all proposals are received, and refuse any contract without obligations to Baker County Board of Commissioners or to the company offering the proposal.

b. Proposal Deadline All proposals must be submitted to Baker County Board of Commissioners by August 29, 2025 at 12:00 P.M. to be considered, all bids must be in a sealed envelope/package.

c. Selection Criteria All offers submitted will be considered based upon the materials provided in the proposal. Consideration will be given to performance projections as well as cost and staff requirements. Only those proposals submitted by the deadline above will be considered. The following criteria will be the primary considerations for selecting a proposal:

1. Submission of all proposals in the correct format by the stated deadline.

2. The perceived effectiveness of the proposal’s solution for Baker County Board of Commissioners stated mission.

3. The perceived ability for the proposing company’s ability to deliver their services set forth in their proposal.

4. The proposing company’s past performance in delivering such services.

5. Availability of sufficient high-quality personnel with the required skills for specific approach proposed.

6. Overall cost of the proposal.

Baker County Board of Commissioners may suspend or discontinue proposals at any time without notice or obligation to the company that submitted the proposal.