WG320005 - JOFOC - UNSIGNED COPY - SOLE SOURCE MEMO - SCS.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Pursuant to the Federal Acquisition Regulation (FAR), Part 6.302-l(a)(l), 6.302-l(a) (2), and the Bureau of Prisons Acquisition Policy, Subpart, 6.304(a), the Federal Bureau of Prisons has determined the use of Other Than Full and Open Competitive procedures is justified for this procurement action. The following supporting documentation in accordance with FAR Subpart 6.3.3-2 (Content).

1. Agency:

Department of Justice Bureau of Prisons Federal Correctional Complex (FCC Yazoo City) Yazoo City, Mississippi 3 9194

2. Nature and/or Description of Action Being Taken:

FCC Yazoo City has a requirement for three (3) CDL simulators for the education department. Aplusb Software Corporation is the sole source provider and manufacturer for the SirnuRide Professional Edition CDL simulator that will be utilized in the Education department at FCC Yazoo City. In addition, the SimuRide Professional Edition CDL simulator is the only CDL simulator approved by the Bureau of Prisons at this time. Aplusb Software Corporation' s CDL simulator is designed to teach and prepare inmates how to operate and maneuver different vehicles in different scenarios. It has been determined that this type of procurement is available from only, one responsible source. Also, due to proprietary requirements for the CDL simulator, Aplusb Software Corporation is the only authorized, approved source for this requirement.

3. Description of supplies or services required to meet the agency's needs:

CDL Simulator Software and Hardware - Total Amount $25,962.00

This sole source provider has the CDL Simulator Software and Hardware that is designed to teach and prepare inmates how to operate and maneuver different vehicles in different scenarios.

4. Statutory Authority permitting other than full and open competition:

41 U.S.C. 253 (c) ( 1) OR 10 U.S.C. 2304 (c) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

5. Determination that the nature of the acquisition requires use of the authority cited:

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The Supervisory of Education (SOE) has determined that Aplusb Software Corporation is the only responsible source that can meet the needs of the agency and provide inmates with the competency to learn how to operate and maneuver different vehicles in different scenarios. Aplusb Software Corporation is the sole source provider and manufacturer for the SimuRide Professional Edition CDL simulator that will be utilized in the Education department at FCC Yazoo City. In addition, the SirnuRide Professional Edition CDL simulator is the only CDL simulator approved by the Bureau of Prisons at this time.

Aplusb Software Corporation offers the required training software and hardware for achievement, aptitude, and other measures. It is in the best interest of the government to procure this requirement from Aplusb Software Corporation. In an effort to maintain the integrity of the equipment and preclude the institution from experiencing unauthorized and non-responsible vendors, it is determined that Aplusb Software Corporation is the only responsible source that can satisfy the agency's requirement, provide product and services within the agency's local geographical area, and accommodate the needs of the institution/complex in a timely and reasonable manner.

6. Efforts made to solicit from as many potential sources as practical, including whether a notice was or will be publicized:

A search was conducted on GSA Schedule E-Library and the internet. However, Aplusb Software Corporation is the only sole source provider and manufacturer for the SimuRide Professional Edition CDL simulator that will be used in the Education department at FCC Yazoo City. Other vendor products did not meet the requirements and/or approval of the Bureau of Prison. The SimuRide Professional Edition CDL simulator is the only CDL simulator approved by the Bureau of Prisons at this time.

7. Contracting Officer Determination that the cost to the Government will be fair and reasonable:

The contracting officer determined that the anticipated cost to the government is fair and reasonable. The price being offered by the vendor is considered to be fair and reasonable, because it coincides with the prevailing rates offered in the open market/community.

8. Description of the Market Research Conducted:

A market survey was not conducted.

9. Other facts supporting the use of other than full and open competition:

This procurement for CDL Simulator Software and Hardware is needed to teach and provide inmates with the competency to learn how to operate and maneuver different vehicles in different scenarios when returning to the community to find j obs.

10. List of sources expressing in writing interest in the acquisition:

None

11. Action taken, if any, to remove or overcome any barriers to competition:

The Contracting Officer has determined that this type of procurement is rare and limited due to Aplusb Software Corporation is the only sole source provider and manufacturer for the SimuRide Professional Edition CDL simulator that will be used in the Education department at FCC Yazoo City. Market research will continue to be conducted to ascertain the availability of other sources for competition for future acquisitions.

12. Certifications and approvals:

I certify that the above justification is accurate and complete to the best of my knowledge and belief:

Requested by:

Kecha S. Goston, Contract Specialist Date