Westwood Network Infrastructure.pdf

2/18/2025

Request for Proposal Network Infrastructure

For

Westwood Heights Schools 3425 W. Pierson Rd Flint, Michigan 48504

Prepared by

Convergent Technology Partners, LLC 6197 Miller Rd, Swartz Creek, MI 48473

810.720.3820 www.ctpartners.net

Westwood Heights Schools Network Infrastructure

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TABLE OF CONTENTS

SECTION 00 30 00 - BIDDING REQUIREMENTS – INSTRUCTION TO BIDDERS

SECTION 00 30 10 - SCHEDULE OF EVENTS

SECTION 00 40 10 - BID PROPOSAL FORM

SUPPLEMENTAL A - COST ANALYSIS WORKSHEET

SUPPLEMENTAL C - MANDATORY ALTERNATES

SUPPLEMENTAL D - VOLUNTARY ALTERNATES

SUPPLEMENTAL E - FAMILIAL DISCLOSURE AFFIDAVIT

SUPPLEMENTAL F - IRAN ECONOMIC SANCTIONS ACT

SECTION 27 00 00 - STRUCTURED CABLING SYSTEMS OVERVIEW

SECTION 27 05 00 - COMMON WORK RESULTS FOR COMMUNICATIONS

SECTION 27 05 26 - BONDING & GROUNDING FOR COMMUNICATIONS SYSTEMS

SECTION 27 10 10 - STRUCTURED CABLING SYSTEMS (SCS)

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SECTION 00 30 00 – BIDDING REQUIREMENTS – INSTRUCTION TO BIDDERS

PART 1 - GENERAL

1.1 INTRODUCTION

A. The Westwood Heights Schools is seeking bids and proposals for new network infrastructure at all District buildings.

B. Bid documents may be obtained on the State of Michigan’s web site at www.Michigan.gov/VSSlogin or at the client’s web site at www.hamadyhawks.net.

1.2 Due per the Schedule of Events, the Owner will receive bid proposals for the project. The Owner will not consider or accept a bid proposal received after the due date for bid proposal submission. The Owner is not responsible for any postal or delivery delays. No email, facsimile or other electronic bid proposals will be accepted. All bid proposals received after the due date will be returned by making them available to the respective Bidder, unopened, for said Bidder to pick up at their sole cost and expense. Bid proposals shall be submitted to:

Roderick Etherly Director of Technology

Westwood Heights Schools 3425 W. Pierson Rd, Flint, Michigan 48504

1.3 PROPOSALS/QUOTES

A. Two (2) “hard” copies and two (2) electronic copies on a USB “flash” drive of each complete proposal are to be submitted in sealed packaging, clearly marked: “Network Infrastructure Sealed Bid” for Westwood Heights Schools and shall be identified with the Bidder’s name and address and the date and time of the bid proposal opening. The Owner is not responsible for any postal or delivery delays. No email, facsimile or other electronic bid proposals will be accepted.

B. Proposals will be opened immediately following the due date of the proposals.

C. The hard copy with the original bid Bond shall be conspicuously labeled on the exterior of the proposal stating “ORIGINAL”. All other copies shall be labeled “COPY”.

1.4 PROPOSAL FORMAT

A. The Bid response shall be structured as follows:

1. Section 1 – Submittal Letter, Executive Summary and Bid Bond

2. Section 2 – Proposal Forms and Bill of Materials with Installed Pricing

3. Section 3 – Narratives, System Description, Information, and Brochures

4. Section 4 - Bidder Qualifications, References

5. Section 5 – Sample Bidder’s Maintenance Contract

B. The “hard copy” Bids shall be submitted on 8 1/2" by 11" paper, single sided, single spaced using 10 to 12-point print, in 3 ring binders, clearly labeled to show the Bidder's name.

C. The electronic Bid shall be in the same structure and individual sections as the “hard copy” Bids, bound in .pdf files per section above, submitted on an USB “flash”, “Thumb” or similar drive with the hard copies. The electronic copy shall provide an exact duplicate of the information provided in the hard copy vice versa.

1.5 SECURITY

A. Each bid proposal must be accompanied by bid security in the form of a certified check or bid bond in the amount not less than 5% of the bid proposal amount, made payable to

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Westwood Heights Schools or naming Westwood Heights Schools as the obligee. Bid bonds shall be issued by a company licensed to do business in the State of Michigan

1.6 INSURANCE REQUIREMENTS

A. The Owner requires that all bidders submit proof of insurance with the following requirements:

1. Westwood Heights Schools must be listed as an additional insured on the Contractors

General Liability Coverage. Bidders must agree to this in their Bid.

2. Provide Westwood Heights Schools with a copy of the Proof of General Liability

Coverage from the Contractor with a minimum of $1,000,000 for projects with a value less than $1,000,000 and a minimum limit of $2,000,000 for projects with a value between $1,000,000 and $10,000,000. Bidders must agree to this in their proposal.

3. The Contractor must agree to hold the Owner harmless and to indemnify the Owner for losses from Contractor negligence as follows:

a. The waiver of subrogation clause in the AIA contract (A-201 or A-232) “General

Conditions, and/or any other contract regarding this project, must be deleted.

b. The parties agree that the Owner is not waiving any rights its insurers may have to subrogation. To the extent any term in the Agreement is contrary to this provision, such term is void and unenforceable.

1.7 FAMILIAL DISCLOSURE AFFIDAVIT

A. Each bid proposal must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the Bidder and any member of the Board of Education or the Superintendent of Westwood Heights Schools . The Board of Education will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

1.8 AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS

A. Each bid proposal must be accompanied by the Iran Economic Sanctions Affidavit of

Compliance in compliance with Michigan Public Act No. 517 of 2012. The Board of Education will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

1.9 RESERVATION OF RIGHTS

A. The Owner reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all bid proposal with or without cause, to waive any irregularities or informalities in this RFP process or any bid proposal, and to award the contract to other than the low bidder, when in the opinion of the Owner, such action will best serve the Owner's interests.

1.10 WITHDRAWAL OF BID PROPOSALS/QUOTES

A. All bid proposals submitted shall not be withdrawn and shall be irrevocable for a minimum period of ninety (90) calendar days following the due date for receipt of bid proposals set forth above.

1.11 REQUESTS FOR CLARIFICATION

A. Bidders may request that the Owner clarify information contained in this RFP. All such requests must be made in writing via email to John Foster , Convergent Technology Partners, at jfoster@ctpartners.net. Requests for Clarifications and inquiries may only be made via email. The deadline for all Requests for Clarification is per the date and time indicated in the schedule of events. The aggregated answers to all Requests for Clarification will be provided in an addendum to the RFP which will be issued and posted on the Purchasing page of the State of Michigan’s web site at www.Michigan.gov/VSSlogin and the Westwood Heights Schools

Back to top Page 5 of 59 website no later than three (3) business days prior to the bid opening date for all potential proposers to view.

1.12 RESTRICTION ON COMMUNICATION

A. From the issue date of this RFP until a Contractor is selected and the contract is awarded a prospective Contractor shall not communicate about the subject of this RFP or a Contractor’s bid proposal with the Owner, its Board of Education, or any individual member, administrators, faculty, staff, students, or employees, except for additional requests for clarification in accordance with the paragraph above.

1.13 RELEASE OF CLAIMS

A. Each Bidder by submitting its Proposal releases the Owner from all claims arising out of, and related to, this RFP process and selection of a Contractor.

1.14 PROPOSAL COST

A. Respondents of this RFP are responsible for all costs incurred by them or others acting on their behalf in preparing or submitting a bid proposal, or otherwise responding to this RFP, or any negotiations incidental to its bid proposal or this RFP.

1.15 COLLUSIVE BIDDING

A. All Bidders certify that its bid proposal is made without any previous understanding, agreement or connection with any person, firm or corporation making a bid proposal for the same project and is in all respects fair, without outside control, collusion, fraud, or other illegal action.

1.16 DEFINITIONS

A. Bid Documents are defined as the Instructions to Bidders, Schedule of Events, this RFP, including all Supplemental forms, Attachments, Appendices, Specifications, Drawings and Addenda and the Contract.

B. Addenda are written or graphic instruments issued prior to the due date of bid proposals which modify or interpret the Bid Documents by additions, deletions, clarifications, or corrections. All Addenda issued to Bidders prior to the due date of bid proposals shall become part of the Bid Documents and all bid proposals are to include the Project/Work therein described. Each Bid Proposal submitted shall list all Addenda that have been received prior to the due date of bid proposals.

C. As used in these Instructions to Bidders, the term "Bid Proposal" means a bid proposal prepared and submitted in response to this RFP.

D. As used in these Instructions to Bidders, the term "PSC" refers to the Professional Service Contractor and means Convergent Technology Partners and its assigned representatives.

E. Throughout this RFP and Contract, the “Owner” or “ Westwood Heights Schools ” will be used to refer to Westwood Heights Schools and bidders submitting bid proposals will be referred to as "Bidders" or "Vendors” and a successful Bidder or Vendor will be referred to as a “Contractor” or “Integrator”.

1.17 BIDDER'S REPRESENTATION

A. Each Bidder, by submitting a Bid Proposal, represents that the Bidder has read and understands the Bid Documents and is familiar with the local conditions under which the project is to be performed. Bidders will be held to have physically reviewed and compared the Sites with Bid Documents and have satisfied themselves to all conditions affecting the execution of the Work/Project.

1.18 EXAMINATION OF BID DOCUMENTS

A. A Mandatory pre-bid walk through will be held per the Schedule of Events for the purpose of answering any questions from the Vendors and visiting the Site. The location of the Bidder’s conference is:

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Westwood Heights Schools Keyser Administration Building

3425 W. Pierson Rd., Flint, Michigan 48504

B. Before submitting a Bid Proposal, each Bidder shall examine the RFP documents carefully and shall read the Specifications and the Bid Documents. Each Bidder shall gather complete information prior to bidding as to existing conditions and limitations under which the Work/Project is to be performed and shall include in its Bid Proposal a sum to cover the cost of items necessary to perform the Work/Project as set forth in the Bid Documents.

C. No allowance or additional fees will be made to a Bidder because of lack of such examination or knowledge. The submission of a Bid Proposal will be considered as conclusive evidence that the Bidder has made such examination. An on-site-inspection of the Sites during the Bidder’s Conference will be for all Bidders.

D. Bidders may make written request to the PSC for interpretation or correction of any ambiguity, inconsistency or error in the Bid Documents that are discovered. These questions shall be submitted to the PSC per the Schedule of Events. Only a written interpretation or correction by Addendum shall be binding on Bidders. No explanations or interpretations requested or made orally will be considered binding. All questions will be responded to in writing and all addenda will be posted to the State of Michigan’s web site at www.Michigan.gov/VSSlogin and the Westwood Heights Schools website.

1.19 SUBSTITUTIONS

A. Each Bid Proposal shall be based upon the materials and equipment described in the Bid

Documents. Please note material that are indicated no substitutions allowed.

B. Voluntary alternates as substitutions for materials and equipment will be considered and evaluated if the Base Bid includes specified materials and equipment. In addition to the Base Bid, the submission of voluntary alternates is acceptable. If a voluntary alternate is submitted for consideration, it shall be expressed on the Bid Form as an “add” or “deduct” amount from the Base Bid. If a voluntary alternate is submitted, the Bidder shall also submit sufficient information in the form of drawings, specifications, and a complete description of the proposed substitute, the cost savings, or advantages. Additionally, provide the name of the material or equipment for which it is substituted, drawings, cuts, performance and test data and any other data or information necessary for a complete evaluation, sufficient for analysis of the alternate. The Owner reserves the right to unilaterally accept or reject, in whole or in part, any voluntary alternates.

1.20 BIDDING PROCEDURES

A. All Bids Proposal must be submitted on the Bid Proposal Forms provided as part of the Bid

Documents and in accordance with the Advertisement to Bid and Instructions to Bidders.

Bidders must provide a complete list of proposed subcontractors (one per discipline) as indicated on the Bid Forms. Listing two or more subcontractors per discipline will be grounds for disqualification.

B. All Bidders must provide a proposal for the Base Bid that meets or exceeds the specifications set forth in this RFP. However, all Bidders may suggest voluntary alternates if it is felt that the alternate proposal better suits the intent of this RFP. Any alternate must be listed as such with separate pricing sheets. Any variance of the feature/functionality of the Base Bid must be identified in any alternates proposed.

C. Prior to the due date for bid proposals, any Addenda will be available for inspection wherever the Bid Documents are kept available for that purpose. No Addendum will be issued later than three (3) days prior to the due date for bid proposals. It is each Bidders responsibility to

Back to top Page 7 of 59 ascertain prior to submitting a Bid Proposal that he/she has received all Addenda issued and shall acknowledge their receipt in their Bid Proposal Form.

D. All Bids must be signed as follows:

1. Corporations: Signature of an officer of the firm who is authorized to bind the corporation.

2. Partnerships: Signature of one partner who is authorized to bind the firm and all its

Partners.

3. Bids submitted by Joint Ventures shall be signed by one of the Joint Ventures and shall be accompanied by a certified copy of the Power of Attorney authorizing the individual signing to bind all the Joint Ventures. If a certified copy of the Joint Venture's certificate submitted with the Bid Proposal indicates that all Joint Ventures have signed, no authorization is required.

4. Individuals signing on own behalf: No authorization is required.

5. Individual signing on behalf of another: Power of Attorney or comparable evidence of authority shall accompany Bid.

E. Bid proposals shall be prepared on unaltered Bid Forms, which are a part of this RFP. Bidders shall make no additional stipulations on the Bid Form nor qualify the Bid Proposal in any other manner. Unauthorized conditions, limitations, or provisions attached to the Bid Proposal will be cause for rejection of the Bid Proposal. If alterations by erasure or interlineations are made for any reason, explain over such erasure or interlineations with a signed statement from the Bidder. No additional charges, other than those listed on the Bid Proposal Form and Bid Supplemental Forms, shall be made. Prices quoted will include verification/coordination of order, all costs for shipping, delivery to all Sites, insurance, payment and performance bonds, unpacking, setup, installation, operation, testing, cleanup, training, and all other requirements contained in the bid documents.

F. Bids shall be submitted in a sealed envelope. Identified on the face of the envelope:

1. Project name

2. Name and address of Bidder

3. Notation “NETWORK INFRASTRUCTURE SYSTEM SEALED BID”

G. No responsibility shall attach to the PSC, the Owner, or the authorized representatives of either one, for the premature opening of any Bid Proposal which is not properly addressed, delivered and/or identified. In such event, that Bid Proposal will not be considered, and the Bidder will be automatically disqualified from consideration.

H. Negligence in preparation, improper preparation, errors in and/or omissions in the Bid Proposal shall not relieve the Bidder from fulfillment of all applicable obligations and requirements of contained in the Bid Documents.

I. The Owner or PSC in making copies available of the Bid Documents to Bidders do so only for the purpose of obtaining bid proposals on the project and do not confer a license or grant of use to a Bidder for any other purpose.

J. All Bidders must complete, sign, and return the attached “FAMILIAL DISCLOSURE” and “IRAN ECONOMIC SANCTIONS AFFIDAVITS” with their Bid Proposal.

K. Bidders must include a Bill of Material (BOM) per building, along with installed line-item pricing for all components proposed, including, but not limited to, maintenance and support with the total listed where indicated in the Bid Proposal Forms. Failure to provide the complete BOM with line-item pricing will result in disqualification of the Bid proposal. This does not preclude filling out the Unit Pricing Form Attachment B.

L. The Owner considers this RFP legally binding and will require that this Request for Proposal and the Bid Proposal be incorporated by reference into any subsequent Contract between the

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Contractor and the Owner. It should be understood by the Bidder that this means that the Owner expects the Bidder to satisfy all requirements and specifications contained in the RFP.

Any exceptions to the RFP must be explicitly noted in the Bid Proposal and accepted by the Owner. Lack of listing all exceptions will be considered acceptance of all specifications as presented in this RFP

1.21 UNIVERSAL SERVICE FUND (USF) CONDITIONS

A. The service provider’s USF Service Provider Identification Number (SPIN) must be included in the Bid Proposal Form. Direct all questions regarding the USF requirements in this IFB to the Universal Service Administrative Company (USAC), Schools and Library Division (SLD) at (888) 203-8100.

B. The specified products and/or services are to be provided for FY2025 (July 1, 2025-June 30, 2026) and must qualify for universal service discounts under the FY2025 universal service support mechanism, E-Rate.

C. The USF eligible products and/or services identified on the USAC FY2025 Eligible Services List, and must be identified separately from any and all “ineligible” products and/or services in the Bid.

1.22 CONSIDERATION OF BIDS

A. The Bidder acknowledges the right of the Owner to accept or reject any or all Bid proposals, in whole or in part, with or without cause, to waive any irregularities or informalities in this RFP process or any Bid Proposal, and to award the contract to other than the low bidder. In addition, the Bidder recognizes the right of the Owner to reject a Bid Proposal:

1. If the Bidder fails to furnish any required Bid Security, or to submit the data and forms required by the Bid Documents; or

2. If the Bid Proposal is in any way incomplete or irregular; or

3. If the Bidder's performance was unsatisfactory under a prior contract for the construction, repair, modification, or demolition of a facility with the Owner, or a contractor in privacy of contract with the Owner, which was funded, directly or indirectly, by the Owner.

B. The Owner shall have the right to accept alternates in any order or combination and to determine the lowest qualified Bidder based on the sum of the base bid, revisions due to missing material and the alternates accepted.

C. Once the contract is awarded to the Contractor, the contract is contingent upon Westwood Heights Schools Board of Education approval and the Contractor providing the Owner with all documents required by the RFP prior to commencement of the Work/Project (i.e. Insurance Certificates, Labor and Material Payment Bond and Performance Bond, etc.). Further, the Owner reserves the unrestricted right to reduce the contract amount by reducing the scope of Work/project and/or components. Any such action will be taken before specific work on a building or on a project component has commenced. Contract amount shall be reduced or increased based on the unit pricing values.

D. Bidders to whom an award of a contract is under consideration shall submit to the Owner upon his/her request a properly executed Contractor's Qualification Statement, AIA Document A305 or other information format specified by the Owner.

1.23 BID SECURITY

A. The Bid Proposal shall be accompanied by a Bid Security of a certified check or cashier's check payable to the Owner or by a satisfactory Bid Bond Entity naming the Owner as the obligee and executed by the Bidder and a surety company authorized to do business in the State of Michigan, in an amount identified in the Instructions to Bidders. The check or amount of Bid

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Bond shall be forfeited to the Owner upon failure of the Contractor to enter into the Contract.

The Contractor's Bid security will be retained until the Contractor has signed the contract and has furnished the required Certificates of Insurance and other required Bonds and documents required by the RFP. Bonds signed by an Attorney-In-Fact must be accompanied by a certified and effectively dated copy of their Power of Attorney.

B. The Owner reserves the right to retain the Bid security of all Bidders until the Contractor enters into the contract or until ninety (90) days after bid opening, whichever is later. If the Contractor refuses to enter into the Contract, the Owner may retain their Bid Security as liquidated damages but not as a penalty.

1.24 PERFORMANCE, LABOR, AND MATERIAL PAYMENT BONDS

A. At or prior to delivery of the signed Contract, the Owner will require the Contractor to secure and post a Labor and Material Payment Bond and a Performance Bond including bonding for all subcontractors, each in the amount of 100% of the Contract Sum including bonding for all subcontractors. Surety shall be a company incorporated in the United States and must appear on the U.S. Treasury Departments approved surety list and be adaptable to the Owner. The Contractor shall obtain such bonds in a manner consistent with Michigan law.

1.25 TAXES

A. Installation services for the tangible personal property purchased by the Owner is not subject to sales taxation. Moreover, the Owner is exempt from taxation on all tangible personal property purchased by the Owner for its use and consumption; however, this exemption would not apply to any materials required under the Bid Documents that are deemed to be a component of a construction/improvement project to the Owner's Sites/Facilities. All prices submitted on the Bid Proposal Form shall be inclusive of all applicable taxes.

1.26 PERMITS AND FEES

A. All prices submitted on the Bid Proposal Form shall be inclusive of all applicable/required permits and fees.

1.27 MICHIGAN RIGHT-TO-KNOW LAW

A. All Contractors must conform to the provisions of the Michigan Right-To-Know Law, 1986 PA 80, which requires employers to:

1. Develop a communication program designed to safeguard the handling of hazardous chemicals through labeling of chemical containers, and development and availability of Material Safety Data Sheets.

2. Provide training for employees who work with these chemicals; and

3. Develop a written hazard communications program.

B. The law also provides for specific employee rights. These include:

1. The right to be notified (by employer or Contractor posting) of the location of Safety

Data Sheet (SDS)

2. The right to be notified (by employer or Contractor posting) of new or revised SDS no later than five working days after receipt

3. The right to request copies of SDS from their employers or Contractors.

C. Provisions of Michigan's Right-to-Know Law may be found in those sections of the Michigan Occupational Safety and Health Act (MIOSHA), which contain Right-to-Know provisions, and the Federal Hazard Community Standard, which is part of the MIOSHA Right-to-Know Law through adoption.

1.28 WITHDRAWAL OF BIDS

A. A Bidder may withdraw its Bid Proposal by written request from an authorized Bidder representative, at any time prior to the due date of bid proposals.

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B. No Bidder may withdraw a Bid Proposal for a period of ninety (90) calendar days, following the due date for receipt of bid proposals, and all bid proposals shall be subject to acceptance by the Owner during this ninety (90) day period.

1.29 EXECUTION OF CONTRACT

A. The Contractor to whom the contract is awarded shall, within ten (10) calendar days after

Notice of Award and receipt of the contract from the Owner, execute and deliver required copies to the Owner.

B. At or prior to delivery of the executed Contract, the Contractor to whom the contract is awarded shall deliver to the Owner those Certificates of Insurance required by the Bid Documents and such Labor and Materials Payment Bonds and Performance Bond as are required by Owner and any other documents required by this RFP.

C. The Owner shall approve the provided Bonds and Certificates of Insurance before the Contractor may proceed with the Work/Project. Failure or refusal to provide Bonds, Certificates of Insurance or any other documents required by this RFP in a form(s) satisfactory to the Owner shall subject the Contractor to loss of time from the allowable construction period equal to the time of delay in furnishing the required material.

1.30 POST BID INFORMATION

A. All additional information required for the proper evaluation of the bidder’s proposal shall be promptly provided upon request by the PSC or Owner.

1. This is not to be construed as additional time to provide documentation or information that is required to be included to be in the bid proposal.

1.31 TIME OF COMPLETION

A. The Bidder agrees to complete the Work within the timeframes listed in the Schedule of Events or as mutually agreed during the project kick-off meeting.

1.32 EQUAL OPPORTUNITY

A. The Contractor and all its subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin.

PART 2 - EXECUTION

2.1 SITE REQUIREMENTS

A. The Owner Site is an instructional and administrative facility that provides up to year-round services to their students, staff, and the community. As such, activities in all buildings are critical to the provisioning of services to the students, staff and the community and shall not be interrupted by the Contractor's Work activities.

B. The computer and telephone systems associated with this Work will not be taken off-line or removed from service during normal working hours without coordination of the Owner’s IT department and the staff of affected buildings. Arrangements must be made by the Contractor to coordinate any such activities.

C. If work must be performed after hours to meet the stated completion timelines, the Contractor will coordinate hours for each building with the Owner.

D. The Contractor will be required to work around all the conditions listed above, as well as working with the Owner’s staff to minimize disruptions to normal Owner activities.

E. Installation Guidelines

1. All Work performed on this Project will be installed in accordance with the current edition of the Michigan Electrical Code, the current edition of the BICSI Telecommunications Distribution Methods Manual, the current edition of the BICSI Cabling Installation Manual, the latest issue of the TIA Standards as published by Global Engineering Documents as TIA Commercial Building Telecommunications Standard, and all local codes and ordinances.

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2.2 QUALITY ASSURANCE

A. Project Manager

1. The Contractor will provide a full-time Project Manager who will act as a single point of contact for all activities regarding this Project. The Project Manager must be a management employee and will not be involved in personally performing craft installation work.

a. Requested changes to project management staff by the integrator will be made in written and must be approved by the Owner.

b. Any additional time taken by the Owner or PSC during the new project manager’s transition will be deducted by change order to the integrator’s total project amount.

2. The Owner and PSC may request a change of the Integrator’s project manager at any time during the project.

3. The Project Manager is required to attend necessary technology and construction meetings for coordination before Work is started and construction meetings once Work is in progress.

4. The Project Manager will be required to make on-site decisions regarding the scope of the Work and any changes required by the Work.

5. The Project Manager will be totally responsible for all aspects of the Work and shall have the authority to make immediate decisions regarding change orders, and implementation or Owner approved changes to the Work.

B. Compliance with Laws and Regulations

1. The Contractor performance of the Work shall comply with all applicable federal, state, and local laws, rules, and regulations and Owner policies, procedure, rules and regulations. The Contractor shall give required notices, shall procure necessary governmental licenses and inspections, and shall pay without burden to the Owner, all fees and charges in connection therewith unless specifically provided otherwise. In the event of violation, the Contractor shall pay all fines and penalties; including attorney's fees and other defense costs and expenses in connection therewith.

C. Federal Communications Commission

1. Equipment requiring FCC registration or approval shall have received such approval and shall be appropriately identified.

D. Codes, Standards, and Ordinances

1. All Work shall conform to the latest edition of the Michigan Electrical Code, the Building Code, and all local codes and ordinances, as applicable. Current versions of TIA-568 and TIA-569 shall be adhered to during all installation activities. Methodologies outlined in the latest edition of the BICSI Telecommunications Distribution Methods Manual shall also be used during all installation activities. Should conflicts exist with the foregoing, the authority having jurisdiction for enforcement will have responsibility for making interpretation. The Contractor is wholly responsible to meet or exceed all codes, standards, regulation, manufacturer installation standards and industry best practices.

2.3 SAFETY

A. The Contractor shall take the necessary precautions and bear the sole responsibility for the safety of the methods employed in performing the Work. The Contractor shall at all times comply with the regulations set forth by federal, state, and local laws, rules, and regulations concerning "OSHA" and all applicable state labor laws, regulations, and standards. The Contractor shall indemnify and hold harmless the Owner from and against all liabilities, suits, damages, costs, and expenses (including attorney's fees and court costs) that may be imposed

Back to top Page 12 of 59 on the Owner because of the Contractor, or its subcontractor, or supplier’s failure to comply with the regulations stated herein.

2.4 INSPECTION, ACCEPTANCE, AND TITLE

A. Inspection and Acceptance will be upon successful installation unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the Contractor until acceptance by the Owner unless loss or damage results from negligence by the Owner. If the materials or services supplied to the Owner are found to be defective or do not conform to the specifications, the Owner reserves the right to cancel the Contract upon written notice to and return products at the Contractor's expense, based upon the terms of the Contract.

1. When the Owner is referred to in this section of the RFP relative to inspections, the Owner has designated the PSC as the party to perform such inspections on behalf of the Owner.

Notwithstanding the above, the Owner may also perform such inspections along with the

PSC.

B. The Owner shall at all times have access to the Work wherever it is in preparation or progress and shall provide proper facilities for such access and for inspection.

C. The Contractor shall not close-up any Work until the Owner or applicable AHJ has inspected the Work. Should the Contractor close-up the work prior to inspection, the Contractor shall uncover the Work for inspection at no cost to the Owner, and then recover the Work according to the specifications contained herein. The Contractor shall notify the Owner and applicable AHJ in writing when the Work is ready for inspection. The Owner and AHJ will inspect the Work as expeditiously as possible after receipt of notification from the Contractor.

2.5 STATUS REPORTS, MEETINGS AND CONSTRUCTION COORDINATION

A. It shall be the Contractor’s responsibility to provide the Owner / PSC with written weekly project status reports while actively engaged in craft work and a summary report at the beginning of periods of inactivity between phases or construction delays noting status at that time and expected date of return to work in addition to the requirements listed below. These reports are required and shall include, but not be limited to:

B. Project completion percentage.

C. All problems that were encountered.

D. Any foreseeable problems that may arise.

E. General status of the project F. The Owner / PSC reserves the right to hold additional status meetings on a regular basis with the Contractor’s Project Manager.

END OF SECTION

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SECTION 00 30 10 - SCHEDULE OF EVENTS

The following is a projected schedule of events for this project. The schedule may change depending upon the results of the responses and a final schedule will be established prior to contracting with the Contractor. Additionally, the final schedule shall be subject to change based on construction schedule and progress.

EVENT DATE TIME

Bid Release 2/18/2025

Bidder’s Conference Date and time 2/26/2025 10:00 AM

Final Date and time for Questions 3/5/2025 5:00 PM

Bid Due Date/Time and Public Opening 3/18/2025 2:00 PM

Contract Award 3/21/2025

Project Start Date 4/1/2025

Project Completion 8/27/2025

End of Section

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SECTION 00 40 10 - BID PROPOSAL FORM

OWNER: Roderick Etherly Director of Technology Westwood Heights Schools 3425 W. Pierson Rd, Flint, Michigan 48504

PROJECT: Network Infrastructure

NAME OF BIDDER:

BASE BID:

Lump sum bid for all work specified and shown on the drawings as indicated for base bid in the amount of:

____________________________________________________ Dollars ($ )

The Bid Proposal amount shall be shown in both words and figures. In the case of discrepancy, the amount shown in words shall govern.

BASE BID: The undersigned, having examined the Bid Documents and examined the conditions affecting the Work/Project, hereby proposes and agrees to furnish all of the labor, materials, and equipment and perform all work necessary to complete the Work/Project as required by the Bid Documents for the stipulated sum identified above and detailed in Supplemental A (Cost Analysis Worksheet). The Bid Documents set forth the terms and conditions upon which the Bidder will provide a "turnkey" solution for the installation and operation of the project for use by the Owner and represents and warrants that the design, operation, and functionality of the project are in accordance with the Bid Documents. All prices provided by the Bidder on this Bid Proposal Form must include all cables, connectors, equipment etc. that are necessary to the make the project fully operational for the intent and purpose stated in the Bid Documents

BID SECURITY: Enclosed herewith find (Certified Check)/ (Bid Bond) in the amount of $ ______ being five percent (5%) of the maximum Bid Proposal herein, made payable to Westwood Heights Schools or naming Westwood Heights Schools as obligee. The proceeds of which are to remain the property of Westwood Heights Schools, if the Bidder does not, within ten (10) days after notice of the acceptance of Bid Proposal, enter the Contract.

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EXCEPTIONS AND SUBCONTRACTORS

Any exceptions to the terms and conditions contained in the RFP or contract must be identified below:

(Identify each with specific RFP section/part/paragraph, attach a separate sheet if required) Referring to an annotated RFP is NOT acceptable. Additionally, any subcontractors must be listed below with all contact information.

ADDENDA

This RFP incorporates the following Addenda:

Addendum No. Dated ____________ Addendum No. Dated ______________

Addendum No. Dated ____________ Addendum No. Dated ______________

Addendum No. Dated ____________ Addendum No. Dated ______________

BID PROPOSAL FORM REQUIRED ATTACHMENTS:

The following Bid Form Proposal Supplements are attached hereto and are considered an integral part of this Bid Proposal Form:

SUPPLEMENTAL A – Cost Analysis Worksheet

SUPPLEMENTAL B – Unit Pricing

SUPPLEMENTAL C – Mandatory Alternates

SUPPLEMENTAL D – Voluntary Alternates

SUPPLEMENTAL E – Familial Disclosure Affidavit

SUPPLEMENTAL F – Iran Economic Sanctions Act Compliance Affidavit

The following additional information must also be included for the bid proposal to be considered compliant:

Bidder’s Spin number

Statement of Equipment Availability

Bill of Material and installed pricing

Proposed Schedule

Comprehensive Narrative of the proposed System/Solution

Diagrams or Schematics supporting the System/Solution Narrative

Other information as indicated herein.

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BIDDER NAME:

ADDRESS:

DATE:

TELEPHONE:

EMAIL ADDRESS: ______________________

If award is made to our firm based upon our Bid Proposal, we agree to enter into the form of Contract with the Owner in accordance with this Request for Proposal, the contract and our Bid Proposal.

My signature certifies that the Bid Proposal as submitted complies with all terms and conditions as set forth in this Request for Proposal, unless specifically enumerated as an exception as part of this Bid Proposal Form.

I hereby certify that I am authorized to sign as a Representative for the Firm:

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SUPPLEMENTAL A - COST ANALYSIS WORKSHEET

OWNER: Roderick Etherly Director of Technology Westwood Heights Schools 3425 W. Pierson Rd, Flint, Michigan 48504

BIDDER:

ADDRESS:

BID BREAKDOWN

Keyser Administration Building COMPONENT Pricing

Wiring and cabling Material

Labor

Sub Total

Demo of Existing Labor

Programming Labor

Training Labor

Sub Total

Performance and Materials Bond

Keyser Administration Building Total

Hamady Elementary COMPONENT Pricing

Wiring and cabling Material

Labor

Sub Total

Demo of Existing Labor

Programming Labor

Training Labor

Sub Total

Performance and Materials Bond

Hamady Elementary Total

McMonagle COMPONENT Pricing

Wiring and cabling Material

Labor

Sub Total

Demo of Existing Labor

Programming Labor

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Training Labor

Sub Total

Performance and Materials Bond

McMonagle Building Total

Academy West COMPONENT Pricing

Wiring and cabling Material

Labor

Sub Total

Demo of Existing Labor

Programming Labor

Training Labor

Sub Total

Performance and Materials Bond

Academy West Total

High School/Middle School COMPONENT Pricing

Wiring and cabling Material

Labor

Sub Total

Demo of Existing Labor

Programming Labor

Training Labor

Sub Total

Performance and Materials Bond

High School/Middle School Total

Performance Labor and Material Bonds – All Buildings

Base Bid – All Buildings

Total Base bid (PLM Bond and Buildings)

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SUPPLEMENTAL C - MANDATORY ALTERNATES

Alternate 1: None at this time

Add/Deduct _________________________________________ ($)________________

Alternate 2:

Add/Deduct _________________________________________ ($)________________

Alternate 3:

Add/Deduct _________________________________________ ($)________________

Alternate 4:

Add/Deduct _________________________________________ ($)________________

Alternate 5:

Add/Deduct _________________________________________ ($)________________

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SUPPLEMENTAL D - VOLUNTARY ALTERNATES

Bidder to list all voluntary alternates on this sheet.

VOLUNTARY ALTERNATE 1:

Add/Deduct/No Change Dollars ($ )

VOLUNTARY ALTERNATE 2:

Add/Deduct/No Change Dollars ($ )

VOLUNTARY ALTERNATE 3:

Add/Deduct/No Change Dollars ($ )

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SUPPLEMENTAL E - FAMILIAL DISCLOSURE AFFIDAVIT

The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Westwood Heights Schools Request for Proposal(s), hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Bidder, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By: ___________________________________

Title: _________________________________

STATE OF MICHIGAN

COUNTY OF ____________

This instrument was acknowledged before me on the _____ day of ____________, _____, by

, Notary Public

______________ County, Michigan

My Commission Expires: ___________

Acting in the County of: ___________

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SUPPLEMENTAL F - IRAN ECONOMIC SANCTIONS ACT

AFFIDAVIT OF COMPLIANCE

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named applicant (the “Applicant”), pursuant to the compliance certification requirement provided in the Westwood Heights Schools Request For Proposals for (the “RFP”), hereby certifies, represents and warrants that the Applicant (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Applicant is awarded a contract as a result of the aforementioned RFP, the Applicant will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Applicant further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Owner’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

APPLICANT:

Name of Applicant

By: ___________________________________

Title: _________________________________

Date: _________________________________

State of Michigan, County of ____________ )

This instrument was acknowledged before me on the _____ day of ____________, _____, by

____________________________________, Notary Public ______________ County, __________

My Commission Expires: ___________

Acting in the County of: ___________

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SECTION 27 00 00 STRUCTURED CABLING SYSTEMS OVERVIEW

PART 1 - GENERAL

1.1 OVERVIEW

A. This project is for the acquisition and installation of network cabling infrastructure throughout all district buildings.

B. Cabling will utilize existing pathways in all locations.

1.2 LOCATIONS

A. Keyser Administration Building B. Hamady High/Middle School C. Hamady Elementary School D. McMonagle Elementary School E. Academy West

1.3 RELATED DOCUMENTS

A. Section 27 05 00 COMMON WORK RESULTS FOR COMMUNICATIONS

B. Section 27 05 26 BONDING AND GROUNDING

C. Section 27 10 00 COMMUNICATIONS CABLING

1.4 SUMMARY

A. Provide all labor, materials, equipment, software, programming licenses and services for a 100% turn-key system as indicated on the drawings and as specified herein.

B. Provide all labor, materials, equipment, software, programming licenses and integration or migration services

1.5 SUBMITTALS

A. Informational Submittals

1. Product Data

B. Manufacturer product data sheets C. Manufacturer product instructions, and installation and operating manuals D. Shop Drawings

1. Complete set of proposed drawings, identifying equipment locations, types of cabling, numbers of conductors, raceway locations, and termination points of each conductor.

2. Complete listing of proposed devices, indicating interconnection equipment locations and specifying terminal/connecter termination locations.

3. Operational narrative of each component/system.

1.6 CLOSEOUT SUBMITTALS

A. Warranty Documentation

1. Integrator’s Warranty

2. Manufacturer warranty statements for all system components and applicable equipment.

1.7 Record Documentation:

A. Maintenance Material Submissions:

1. Listing of spare parts required to maintain the system.

B. Closeout Submittals

1. As-built drawings showing main cable routes, cable termination points, equipment and devices, access-controlled doors, cameras and labeling /identification of the same.

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1.8 COORDINATION / DESIGN INTENT

A. The specifications and drawings shall be complimentary and of equal authority and priority.

B. Refer conflicts and differences within the Contract Documents to the PSC prior to submission bids to perform this Work. If any such differences or conflicts are not called to attention of the PSC prior to bid submission, the PSC shall decide which of the conflicting requirements shall govern and the Contractor shall perform the Work at no additional cost to the Owner or its representatives in accordance with said decision.

C. Should the drawings disagree in themselves or with other Contract Documents, the greater quantity of Work or materials shall be furnished and performed. Decision by the PSC shall be final.

D. It is intended that work under this specification shall be design-build in nature.

Integrator shall determine all parts and pieces required to complete a functional system. All requirements listed under substitutions shall still apply.

1.9 PERMITS

A. The Contractor shall ensure compliance with and an understanding of all local codes and contract conditions and shall obtain all permits necessary pertaining to the Work.

B. The Contractor shall be responsible for submitting to the local authority having jurisdiction (AHJ) the electric lock/electronic lock procedure submittal for permitting as required. The Contractor shall only be responsible for lock permitting of electric locks controlled by the Access Control System.

1.10 QUALITY ASSURANCE

A. Manufacturer Qualifications: Company specializing in manufacturing products specified in this section, with not less than five years of documented experience.

B. Installer/Contractor Qualifications: Company specializing in performing the work of this section and approved by manufacturer(s).

1. The Installer/Contractor shall have a service facility and organization with staffing capable of providing comprehensive maintenance and service for the specified systems with a 150-mile radius of the Project.

2. The Installer/Contractor shall have local in-house engineering and project management capabilities consistent with the requirements of the Work. The

Installer/Contractor shall provide a team managed by a project manager responsible for submittals, installation, scheduling, manpower, testing, record documents, etc.

C. Products Requiring Electrical Connection: Listed and classified by UL as suitable for the purpose specified and indicated. Also comply with NFPA 70, Article 100.

D. All equipment provided by the Contractor shall be new and shall meet or exceed the latest published specifications of the manufacturer in all respects.

E. The Contractor shall provide the latest revision of a specified piece of equipment at the time of bid.

F. For equipment and components that become discontinued between bidding and installation, Integrator shall provide the next comparable model with the minimum functionality listed as the specified product.

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1.11 PRE-INSTALLATION MEETING

A. Convene at least one week before starting work of this section.

1.12 DELIVERY, STORAGE, AND PROTECTION

A. Deliver all system components to project site in the manufacturer's original packaging.

B. Store all system components under cover and elevated above grade in a climate-controlled area of the project.

C. Handle, store and provide protection for all system components prior to installation in strict accordance with any manufacturer recommendations or requirements.

1.13 ENVIRONMENTAL REQUIREMENTS

A. Do not install facility security and surveillance system components when environmental conditions are outside of the manufacturer's established limits.

B. Maintain environmental conditions recommended by the manufacturer once facility security and surveillance system installation has commenced.

1.14 INSTALLATION WARRANTY

A. One-year Integrator installation labor and material warranty

1.15 MANUFACTURER WARRANTY AND SUPPORT

A. Minimum 20-year Product and applications warranty

PART 2 - PRODUCT

2.1 Approved manufacturers:

A. As specified in each individual section.

PART 3 - EXECUTION

3.1 FINAL ACCEPTANCE

A. Final acceptance and closeout of the contract will be given only after all the following have occurred:

1. All closeout and administration documentation have been received, reviewed, and approved by Owner’s design professional (PSC).

2. All tests have been conducted, system demonstrated with and accepted by the

Owner and review and approval of all test documents by Owner’s design professional (PSC).

3. A physical “punch” inspection has been made by for conformance to the RFP and drawings, quality of workmanship,…