WES RFQ-includes 5 attachments.pdf

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SEALED BID (IFB)

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PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 48

REQ-278-20-000051

Acquisition & Assitance Office (AAO) USAID Jordan

72027819R00012

Rawia Istanbuli ristanbuli@usaid.gov

4/16/2020

Solicitation Number: 72027819R00012 Date Issued: April 16, 2020 Questions Due: April 27, 2020 at 3:00 pm Jordan Time RFQ Due: June 3, 2020 at 3:00 pm Jordan Time

Subject: Request for Architect-Engineer Qualifications (SF 330) USAID/Jordan Water Engineering Services (WES)

TO ALL PROSPECTIVE OFFERORS:

USAID/Jordan is seeking proposals from interested qualified Jordanian Architect-Engineer (A-E) Consulting Firms to provide construction supervision services for the construction contracts of Amman Water System Improvements Phase III Package II, Tafilah Wastewater Treatment Plant (WWTP), Dair Alla Water and Wastewater Systems, Bal’ma and Al Hashmia Wastewater Collection Networks, the Reuse Plan for South Amman and Madaba WWTPs, in addition to other engineering infrastructure development tasks that USAID in cooperation with Ministry of Water and Irrigation may plan to implement during the life of the resulting contract. Three of the tasks are optional and will be exercised at the discretion of the Contracting Officer.

This acquisition for A&E services is being procured in accordance with the Brooks Act, as implemented through Subpart 36.6 of the Federal Acquisition Regulation and Subpart 736.6 of the USAID Acquisition Regulations (AIDAR). The contract resulting from this solicitation will be a Cost Plus Fixed Fee - Term type, with a period of performance of five (5) years and an estimated cost range of $7-$10M. Although an anticipated range is provided, Offerors should propose costs that they believe are realistic and reasonable for the work described.

This solicitation is comprised of the following:

● Cover Letter

● Attachment 1 - SF-330

● Attachment 2 - Statement of Work

● Attachment 3 - Instructions to Offers

● Attachment 4 - Selection Process

● Attachment 5 - Branding Strategy and Marking Plan Guidance

● Attachment 6 - Past Performance Matrix

● Attachment 7 - List of additional technical documents

The contract will be administered in accordance with applicable provisions and clauses from the FAR and AIDAR. Prime Offerors under this Request for Qualifications (RFQ) must be classified as Class 1A in the field of water and wastewater by the Jordanian Tender Department of the Ministry of Public Works and Housing. In addition, Offerors must be eligible in accordance with the authorized geographic code for this procurement which is 937 (the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source).

Questions and requests for clarification regarding this solicitation must be submitted electronically by the due date indicated above to the following E-mail:

WaterCMservices@usaid.gov indicating “ RFQ 72027819R00012 - WES Questions” .

Offerors must not submit questions to any other USAID staff, including the technical office.

If substantive questions are received which affect the response to the solicitation, or if changes are made to the closing date and time, as well as other aspects of the RFQ, this solicitation will be amended. Any amendments to this solicitation will be issued and posted on the U.S. government website. Offerors are encouraged to check this website https://beta.sam.gov/ periodically as acknowledgement of any such amendment is required to accompany the Offerors’ proposal.

It is the responsibility of the recipient of this solicitation document to ensure that it has been received from the Internet in its entirety, and USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Submission of qualifications in response to this solicitation must be in accordance with Attachment 2 - Instructions to Offerors of this RFQ .

This RFQ in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. USAID reserves the right to reject any or all offers received. Final award of any resultant contract cannot be made until funds have been fully appropriated, allocated, and committed through USAID's internal procedures.

Thank you for your interest in USAID/Jordan programs.

Sincerely, Jaime Dominguez Contracting Office mailto:WaterCMservices@usaid.gov https://beta.sam.gov/

ATTACHMENT 1 - SF 330

[separate attachment]

C.1. Introduction

Jordan is one of the most water scarce countries in the world and water scarcities in the country have reached a critical point. Increased water demand from an influx of Syrian refugees, a high population growth rate, and decreased rainfall add additional pressures on Jordan’s water sources. There are not enough water resources to meet the growing demands for water as freshwater supplies are fully utilized, groundwater is over-extracted, and the development of new water sources is costly. Jordan’s water issues limit its economic growth and create substantial social and economic vulnerabilities among its citizens.

The Government of Jordan (GOJ), through the Ministry of Water and Irrigation (MWI), is responsible for providing water and wastewater services as well as the management of water resources in the country. The MWI National Water Strategy1 and Water Sector Capital Investment Plan2 (CIP) 2016-2025 stem from Jordan 20253. The CIP’s overall objectives include: (1) securing a water supply; (2) developing new water resources that will enhance the water allowance per capita; (3) providing access to improved water supply; and (4) expanding the wastewater services and coverage all over the Kingdom. The Jordanian National Strategic Wastewater Master Plan4 of 2014 calls for all cities and small towns in Jordan to have adequate wastewater collection and treatment facilities by 2035.

USAID/Jordan, in partnership with the GOJ, has provided support to the water sector in Jordan for over sixty years. Water and wastewater continue to be a priority focus for U.S. Government (USG) programs in Jordan. The U.S. Global Water Strategy5 was released in 2017 and guides USG assistance in the water sector throughout the world through four interconnected strategic objectives: (1) Increasing sustainable access to safe drinking water and sanitation services, and the adoption of key hygiene behaviors; (2) Encouraging the sound management and protection of freshwater resources; (3) Promoting cooperation on shared waters; and, (4) Strengthening water-sector governance, financing, and institutions. Development Objective 3 (Essential Services to the Public Improved) of USAID’s five- year Country Development Cooperation Strategy (CDCS) 2013-2019 includes support to the water sector through Intermediate Result 3 (IR3):

Accountable, sustainable management of water resources increased.

1http://www.mwi.gov.jo/sites/en-us/Hot%20Issues/Strategic%20Documents%20of%20%20The%20Water%20Sector/National%20Water%20Strategy%28%2020 16-2025%29-25.2.2016.pdf 2http://www.mwi.gov.jo/sites/en-us/Hot%20Issues/Strategic%20Documents%20of%20%20The%20Water%20Sector/Capital%20Investment%20Plan%20CIP%20 Report%20-%20FINAL25%20Feb%202016%20-.pdf 3 http://inform.gov.jo/en-us/By-Date/Report-Details/ArticleId/247/Jordan-2025 4 http://inform.gov.jo/en-us/By-Date/Report-Details/ArticleId/75/National-Strategic-Wastewater-Master-Plan 5 https://www.usaid.gov/sites/default/files/documents/1865/Global_Water_Strategy_2017_final_508v2.pdf

ATTACHMENT 2 - Statement of Work http://www.mwi.gov.jo/sites/en-us/Hot%20Issues/Strategic%20Documents%20of%20%20The%20Water%20Sector/National%20Water%20Strategy%28%202016-2025%29-25.2.2016.pdf http://www.mwi.gov.jo/sites/en-us/Hot%20Issues/Strategic%20Documents%20of%20%20The%20Water%20Sector/National%20Water%20Strategy%28%202016-2025%29-25.2.2016.pdf http://www.mwi.gov.jo/sites/en-us/Hot%20Issues/Strategic%20Documents%20of%20%20The%20Water%20Sector/National%20Water%20Strategy%28%202016-2025%29-25.2.2016.pdf http://www.mwi.gov.jo/sites/en-us/Hot%20Issues/Strategic%20Documents%20of%20%20The%20Water%20Sector/Capital%20Investment%20Plan%20CIP%20Report%20-%20FINAL25%20Feb%202016%20-.pdf http://www.mwi.gov.jo/sites/en-us/Hot%20Issues/Strategic%20Documents%20of%20%20The%20Water%20Sector/Capital%20Investment%20Plan%20CIP%20Report%20-%20FINAL25%20Feb%202016%20-.pdf http://www.mwi.gov.jo/sites/en-us/Hot%20Issues/Strategic%20Documents%20of%20%20The%20Water%20Sector/Capital%20Investment%20Plan%20CIP%20Report%20-%20FINAL25%20Feb%202016%20-.pdf http://inform.gov.jo/en-us/By-Date/Report-Details/ArticleId/247/Jordan-2025 http://inform.gov.jo/en-us/By-Date/Report-Details/ArticleId/75/National-Strategic-Wastewater-Master-Plan https://www.usaid.gov/sites/default/files/documents/1865/Global_Water_Strategy_2017_final_508v2.pdf

C.2. Scope The Water Engineering Services (WES) activity will provide engineering technical support to water and wastewater projects in Jordan. All work will be carried out in coordination with MWI, the Water Authority of Jordan (WAJ), water companies, local municipalities, and the Ministry of Environment (MOE), as necessary. Under this activity the contractor must provide an engineering service team, supported by other specialized staff, with the technical capacity to carry out engineering assessments, studies, designs, and construction management in the water, wastewater, and environmental sectors. The contractor will assist USAID partners to better plan and utilize their resources to ensure the best use of limited water resources. This will include, but is not limited to, the following interventions:

a. Assess existing water and wastewater systems to provide baseline data for the sector, conduct hydraulic analysis, identify deficiencies, and assess rehabilitation, reinforcement, reconstruction, or expansion needs. Assessments will begin with a desk study of existing analysis, reports, and data. Assessments will be used to prepare a master plan and to build a long-term planning tool through which immediate, short-, medium-, and long-term needs are identified.

b. Feasibility studies and environmental impact assessments.

c. Detailed designs and tender documents for identified medium and/or short-term needs.

d. Pre-contract services.

e. Construction management to oversee construction projects.

f. Specialized studies such as geologic and hydrological studies, groundwater modeling, water quality studies, and wastewater treatment studies.

g. Assistance and training on adopting international standards for operations and maintenance in the water sector.

h. Investigation of options to reduce operation costs, including the use of nontraditional energy sources. Conduct energy efficiency studies as needed.

i. Evaluations, recommendations, designs, and support for the implementation of innovative financing options and public private partnership (PPP) opportunities.

j. Capacity building of staff within the water and environmental sectors in order to ensure sustainability of the program.

C.3. Objectives

The overall objective of the WES activity is to support the Government of Jordan to improve water and wastewater service delivery in Jordan. The purpose of WES is to provide engineering assessments, studies, designs, and construction management services to the water and wastewater sector. All work will be carried out in close coordination with the Government of Jordan, specifically MWI, and other relevant entities. A description of the specific tasks under the WES activity follows.

C.4. Description of Tasks The WES activity will serve as an umbrella contract for USAID/Jordan’s support to the water, wastewater, and environmental sectors and covers multiple tasks. The details of the expected major tasks to be carried out under this contract are outlined below, and were agreed upon in coordination with MWI. Due to ongoing changes in the conditions of the Jordanian water sector, a margin of flexibility is included to allow for other activities of the same nature generally specified in this scope of work, when needed.

C.4.1. Task 1: Construction Management Services for Amman Water System Improvement Project, Phase III Package 2 (OPTIONAL)

Background In 2014, Miyahuna identified the need to upgrade and expand the Amman water network to meet the water service demands of a rapidly growing city. These network enhancements were critical to improve the delivery of municipal water within the Miyahuna service area. The construction of the network was divided into different phases based on urgency. Phase III of the overall network improvement will extend the water network to 26 locations within Amman under Miyahuna’s service area. The extension works include procuring and installing: 1) pipes with total approximate length of 18 km and a diameter measuring at least 150 mm, 2) pipes with approximate length of 42 km and a diameter measuring a maximum of 125 mm, and 3) fittings, valves, ancillaries and other parts.

Task 1 Deliverables The Contractor will provide all required construction management services under section (4.6.2.13.1) for the Miyahuna network extension. All deliverables to complete the project will include, but are not limited to the following:

1. Engineering reports

2. Product quality reports

3. Submittal review sheets

4. Proposals and reports reviewing construction contractors proposals

5. Design drawings

6. Design documents

7. Completion report

8. Site investigation report

9. Design reviews

10. Progress reports

C.4.2. Task 2: Construction Management Services for Tafilah Wastewater Treatment Plant (WWTP) (OPTIONAL)

Background The City of Tafilah is located approximately 220 km southwest of Amman. The existing Tafilah WWTP was constructed in 1989 with a capacity of 1,600 cubic meters per day and serves the area within Tafilah, Al-‘Eis, the Tafilah Technical University, and parts of Ruwaym. As a result of high biological loads and treatment process inefficeienies, the existing WWTP does not meet Jordanian wastewater treatment standards and is operating near full capacity. The Tafileh WWTP feasibility study recommended replacing the existing WWTP with a new plant adjacent to the existing site. The expansion of the WWTP will provide reliable treatment through 2035. It will be implemented in two phases: Phase I will provide an initial capacity of 5,000 cubic meters per day, and Phase II will increase the total operating capacity to 7,500 cubic meters per day.

Construction of the Tafilah WWTP began at the end of 2017. The project will decommission the existing facility and construct a new WWTP west of the existing WWTP. The construction of the WWTP was awarded to a Jordanian contractor, and overall the project is approximately 40% complete. Construction works are expected to finish in January 2021. The demolition of the existing facility will commence once construction works are completed, and will take six months per the contract terms.

Task 2 Deliverables The Contractor shall provide all required construction management services under section (4.6.2.13.1) for the Tafilah WWTP. All deliverables to complete the project will include, but are not limited to the following:

1. Engineering reports

2. Product quality reports

3. Submittals review sheets

4. Proposals and reports reviewing construction contractors’ proposals

5. Design drawings

6. Design documents

7. Completion report

8. Site investigation report

9. Design reviews

10. Progress reports

C.4.3. Task 3: Construction Management Services for Dair Alla Water and Wastewater Systems

Background The Dair Alla water and wastewater systems project will rehabilitate the water supply systems in Dair Alla and Al-Karamah to improve the overall reliability of the system and install a sewer system to serve Dair Alla and surrounding areas. The project is led by WAJ with financing support for the water system provided by the European Investment Bank (EIB). The contract for the water system is expected to be implemented from 2020 to 2022. A detailed design is under preparation for all components, including the wastewater system, for which funding has not yet been secured to date.

Dair Alla Water System Constructed in 1971, the water supply systems located in Dair Alla and Karamah in Balqa Governorate, serve 85,000 residents in 17 localities. The existing systems supply treated water from 17 wells situated in three well fields. The well water is treated in three reverse osmosis plants, then stored in reservoirs, and is finally pumped through booster stations into the water network. However, worn-out pipelines, most of which are above ground, negatively affect both the quality and quantity of water delivered. In 2017, the Ministry of Water and Irrigation reported that in Dair Alla and Karamah non-revenue water losses (i.e. water lost to leakages, theft, or under-billing of customers) reached 72%.

The water system project includes rehabilitation of existing wells or drilling of new wells, rehabilitation or construction of new treatment plants, and restructuring water networks serving 17 localities. The project will nearly double the quantity of treated water from 13,000 m3 per day to 25,200 m3 per day, meeting the projected water demands of a population that is projected to reach 171,500 residents by the year 2050. The project will also increase the storage capacity of the existing reservoir by 2,300 m3 by constructing eight new reservoirs with a total capacity of 20,550 m3. The network’s pressure will also be optimized through the construction of six new pump stations and five booster stations. Finally, to reduce leakages, the project will replace 300 km of worn-out pipelines. The network will be expanded with 550 km of new pipelines, and 11,000 household connections to the water supply network will be replaced.

Dair Alla Wastewater System There is currently no sewer system in the Dair Alla area where septic tanks currently serve as the main wastewater collection system. To improve wastewater services in the area, the new wastewater system will be built through the construction and installation of new household connections, local gravity sewers, pump stations, force mains, and trunk sewers, as well as include works on the Dair Alla WWTP. Due to the natural drainage of the area, the overall system is made up of five independent sub-collection systems for the sewer network located in Dair Alla, Dherar, Debab, M’addi, and Twal Janoobi. Some of these collection systems will be gravity fed, while others will rely on pump stations to transport the wastewater. The collection network will help protect groundwater resources from possible contamination, and provide treated effluent to be used for restricted irrigation. The new system is expected to serve 114,500 residents by the year 2050.

Task 3 Deliverables The Contractor will provide all required construction management services under section (4.6.2.13.1) for the Dair Alla Water and Wastewater Systems. All deliverables to complete the project will include, but are not limited to the following:

1. Engineering reports

2. Product quality reports

3. Submittals review sheets

4. Proposals and reports reviewing construction contractors proposals

5. Design drawings

6. Design documents

7. Completion report

8. Site investigation report

9. Design reviews

10. Progress reports

C.4.4. Task 4: Feasibility Study and Design for Bal’ma and Al Hashmia Wastewater Collection Networks

Background Currently there is no sewer collection network in Bal’ma or Al Hashmia districts. Septic tanks, the primary wastewater collection system being used, are desludged by tankers and waste is transported to the Ain Ghazal septage receiving station. The development of a wastewater collection network for both districts will provide improved wastewater service quality for 38,500 residents of Bal’ma and 87,000 people in Al Hashmia. The collection network will connect these areas to the As-Samra WWTP and help protect groundwater resources from possible contamination, while at the same time providing treated effluent that can be used for restricted irrigation. The project is in its initial stages of development, thus a feasibility study and associated assessments/studies are required. The study will examine the populated areas of Bal’ma and Al Hashmia, and the entire system from the source to the outlets. The study will also include new developed areas and will have a design horizon of 2050. Upon official approval of the feasibility study findings by USAID and WAJ, USAID will instruct the prospective contractor to proceed with detailed designs and tender documents. The contractor will prepare a detailed engineering design for the construction of the wastewater networks based on the approved feasibility study. The study will also analyze any pipelines requiring necessary modifications in their serviceability, such as disconnecting and reconnecting areas recommended in the feasibility study.

Task 4 Deliverables The Contractor will complete all required feasibility studies and detailed design and tendering documents under section (4.7.6) for the Bal’ma and Al Hashmia wastewater collection networks.

Deliverables will include, but are not limited to the following:

1. Findings report covering the result of the review of previous studies, assessment of Existing Conditions, and expected flows.

2. Geotechnical investigation report

3. Options evaluation report

4. Feasibility study and Environmental impact assessment

5. Design report including hydraulic network analysis model and a user’s manuals

6. Prioritization and Cost Estimate Report

7. Tender documents

8. Confidential cost estimate

9. Technical memos based on the project needs

C.4.5. Task 5: Reuse Plan for South Amman and Madaba WWTPs

Background The planned expansion of the Madaba WWTP and the recently completed expansion of the South Amman WWTP have made available additional treated effluent for reuse. The GOJ has requested an assessment of the two WWTPs to determine the best reuse options for the treated effluent. This is especially important as both plants are upstream of the Wala Dam. This task will be coordinated with relevant GOJ entities and other USAID activities like the Water Innovations Technologies (WIT) activity. The sub-tasks below detail specific requirements for this task.

C.4.5.1. Sub-Task 1 - Feasibility Study and Environmental Impact Assessment of the reuse of treated effluent in Madaba and South Amman wastewater treatment plants.

A. The Contractor must collect and review all relevant, available reports and data that are related to the treated effluent reuse for Madaba and South Amman wastewater treatment plants, including, but not limited to, treatment plant capacity, current loads of the WWTPs, expected flows and loads for the design horizons of WWTPs (and fluctuations between summer and winter months), expected quality of flows (and whether that changes between summer and winter), and any other data that is needed to conduct the studies to achieve the project objectives.

B. The Contractor must collect and review previously available reports, studies, designs, as-built drawings (electronic and hard copies), data, and documents pertaining to the project area. The Contractor will produce an illustrated landscape description of the current WWTPs’ surroundings.

C. The Contractor must assess and evaluate the conditions, serviceability, and capacity of existing systems. The assessment will cover storage tanks, pumping stations and other facilities that might be of benefit to or needed for the reuse plan.

D. The Contractor must identify, evaluate, and recommend alternatives for the rehabilitation, upgrading, and expansion of reuse/disposal facilities throughout the design horizon of 2048.

E. The Contractor must identify areas suitable for effluent reuse, and study the availability and suitability of the site for effluent reuse. The contractor should indicate the size of each area, its ownership status, its present land use and value, and possible competing future uses. The Contractor must also assess soil conditions for reuse purposes; provide details about the contractual relationship between the farmers who are currently using treated effluent and Miyahuna (as operator of the WWTP); and provide information on whether Miyahuna will be using the same contractual model with future users of treated effluent, or whether another contractual relationship is envisioned.

F. The Contractor must study current agricultural practices in the project area, and determine the least water-intensive crops that could be best be grown there (agronomically and economically) with treated effluent. The Contractor must address whether contract farming (with Miyahuna or any other party) is being practiced, and whether contract farming is an option for Miyahuna, especially in times when treated effluent is in excess during winter.

G. The Contractor must identify the knowledge and skills needed by farmers to use treated effluent safely. The Contractor must also identify the technical upgrades/investments that will be need on the irrigation systems for the effluent to be used safely and efficiently, along with the costs associated with those upgrades.

H. The Contractor must describe the surrounding industries and public spaces (landscaping), and identify from where these sites currently receive water. The Contractor must assess whether existing public spaces and industries could potentially replace their current freshwater use with treated effluent.

I. The Contractor must assess if aquaculture, which is not mentioned in the Jordanian Standards for Reclaimed Domestic Wastewater JS 289 (2006), is a viable reuse option.

J. The Contractor must study and evaluate modes of operation of the treated effluent facilities, and recommend improvements and appropriate operation and maintenance procedures.

K. The Contractor must provide alternatives for using treated effluent throughout the winter season when its demand is at its lowest.

L. The Contractor must prepare technical memorandums and presentations of findings at different milestones during the feasibility study and be prepared to present and discuss such findings with concerned stakeholders from USAID, WAJ, Miyahuna and relevant organizations.

M. The Contractor must prepare and deliver to USAID and WAJ compact disks (CDs) for digitized mapping of all the drawings mentioned in the previous items (according to Standard WAJ Format).

N. In direct coordination with USAID, WAJ, and Miyahuna, the Contractor must study and evaluate possible financing scenarios for the construction of the recommended option, and must evaluate and assess possible public-private partnerships (PPPs) in the construction and operation of the preferred option.

O. The Contractor must present the findings of the feasibility study to USAID, WAJ, Miyahuna, and other stakeholders in a workshop. The contractor will collect feedback from the workshop and prepare and submit final conclusions to USAID, WAJ, and Miyahuna. The contractor will seek the approval of WAJ and USAID for the preferred option.

P. For the recommended schemes on wastewater facilities, the Contractor must prepare a feasibility analysis of the different options that meets the needs of the project area up to the design horizon and based on projected flows. The feasibility study shall describe and compare alternative technologies and site locations, phasing options, cost estimates for each alternative option, and recommendations for the most appropriate and suitable option. It shall include also an economic, financial, and socio-economic analysis of the project.

Q. As soon as practical, the Contractor must perform a comprehensive environmental assessment (EA) for the preferred option, including preparation of scoping statement and scoping sessions. The scoping statement shall identify all significant issues related to the study, and will be reviewed and approved by WAJ, MOE, and USAID. The scoping session will include representatives from the government, public and private institutions, as well as residents and landowners in the area. The Environment Assessment shall provide a full discussion of the significant environmental effects of the proposed action, a list of the negative impacts and proposed mitigation measures to avoid or minimize the adverse impact, and an environmental management plan.

R. The Contractor must prepare an investment program, including preliminary design and cost estimates for the recommended construction projects.

S. The Contractor must assess and describe the operational aspects of the project, including specific implications for the Water Authority and other public sector entities.

C.4.5.2. Sub-Task 2: Preparation of Detailed Design and Tender Documents (OPTIONAL)

Under this sub-task, the Contractor must prepare a detailed engineering design for treated effluent. The detailed design shall be based on an approved feasibility study or preliminary design as appropriate. This work shall include:

A. Preparation of detailed engineering designs, drawings, specifications, and tender documents including itemized bills of quantities as required for the type of bidding mechanism. Tender documents and specifications shall consider the anticipated source of financing.

B. Acquire the latest maps of the project site from appropriate agencies, and provide all supplemental surveys to map and prepare a completed and detailed design. The tender drawings shall be prepared using suitable scales with sufficient details for construction contractors to bid for the project.

C. Assist WAJ in preparing required documents and drawings for land acquisition, if needed.

D. Prepare a confidential and detailed engineering cost estimate based on the bills of quantities in the tender documents.

E. Prepare and deliver CDs to USAID and WAJ of all the drawings according to WAJ standards.

F. Determine any required soil investigations needed to conduct the designs. Prepare tender documents for a local soil investigation firms to carry out the work through a subcontract.

The contractor shall be responsible for awarding and managing the subcontract. The selection of the soil investigation subcontractor shall be approved by USAID. The cost of the soil investigation shall be included in the financial proposal as a provisional sum.

C.4.5.3. Sub-Task 3: Pre-Contract Services (OPTIONAL)

Under this sub-task, the Contractor must perform the following activities:

A. Prepare invitations, advertisements, and the questionnaire for pre-qualification of construction contractors in accordance with funding agency/WAJ requirements.

B. Assist WAJ in responding to questions from bidders, participate in the evaluation of qualified bids, and prepare a report on the evaluation process, results, and award recommendations.

C. Assist WAJ in preparing invitation letters to pre-qualified bidders.

D. Arrange site visits and pre-bid meetings for pre-qualified contractors in direct coordination with WAJ. Arrangements include scheduling, participating, facilitating, and providing an on-site explanation to the contractors on conditions, highlighting concerns and issues that need special attention. This does not include material arrangements (such as transportation) that shall be made by bidders themselves.

E. Assist WAJ in responding to bidders’ questions and inquiries about the tender documents. In direct coordination with WAJ, prepare addenda to respond to these inquiries and any changes in conditions during the bidding stage.

F. Participate in the evaluation of bids. Prepare evaluation reports as required by WAJ and the funding agency.

G. Assist WAJ in preparing letters and reports to obtain formal approval from the funding agency (if needed) on each stage of the tendering process in accordance with the relevant agency’s regulations.

H. Prepare the required number of final documents for contract signing. Arrange for inauguration and signing ceremony of the contract, if needed.

C.4.6. Task 6: Additional Architecture and Engineering Services (OPTIONAL)

This task is designed to provide additional architecture and engineering (A&E) services in the water sector as requested or approved by USAID. Activities under this task are designed to achieve specific objectives under the USAID development objective IR3 “Accountable, sustainable management of water resources increased.” This task will partially rely on a long-term pool of specialists that the Contractor can draw from as needed to achieve the project objectives.

Upon identification of a required tasks, USAID will submit a request to the Contractor on a case by case basis. A typical task under this section will require the Contractor to conduct activities including, but not limited to, the following:

● Collect and review relevant physical, economic and social data for an identified project area including: population, population growth, socio-economic structure, water resources and supply, topographic conditions, hydrological conditions, geology of the area, maps, and any other data needed to conduct the study and to achieve the project objectives.

● Collect and review previously available reports, studies, prior designs and as-built drawings, and data and documents pertaining to the project area. Carry out additional tests deemed necessary to perform the work.

● Evaluate and prepare Geographic Information System (GIS) maps and drawings as needed.

● Evaluate water resources, analyze related issues, and develop recommendations as needed.

● Prepare water/wastewater master plans for the identified study area. Identify immediate-, short-, medium- and long-term needs throughout the specified design horizon.

● Assess and evaluate water and wastewater facilities. Recommend improvements/ alternatives as needed, which may include renewable energy projects and solutions related to water infrastructure.

● Provide assistance in operation and maintenance, in accordance with best practices.

● Prepare feasibility studies for water/wastewater projects, which may include renewable energy projects and solutions related to water infrastructure.

● Perform a short or comprehensive EA including preparation of a scoping statement and scoping sessions.

● Prepare technical memorandums, presentations, and workshops to present findings and discuss issues related to an identified task.

● Provide assistance and analysis to support land acquisition as needed.

● Prepare invitations, advertisements, and pre-qualification questionnaires.

● Assist in responding to questions from bidders and participate in site visits, pre-bid meetings and evaluate qualified applications and bids. Prepare a report on the evaluation process and results with recommendations.

● Prepare required final documents for contract signing. Arrange for inauguration and signing ceremony of construction contracts.

● Provide construction supervision services as required.

C.4.6.1. Deliverables

USAID will include in its request to the contractor the specific deliverables for each task identified during the life of the activity.

C.4.6.2. Additional Details on Sub-Tasks under Task 6 This section describes the sub-tasks listed under Task 6. Additional requirements will be defined for each identified Sub-Task as appropriate during the implementation of the project.

C.4.6.2.1 Provide Financial Analysis for Water and Wastewater Projects

The contractor must assist USAID and the GOJ in evaluating, recommending, designing, and supporting the implementation of financing options and PPP opportunities. For some projects, the contractor may need to procure international expertise to assist in developing innovative methods. Use of international experts should be limited to instances where there is no other suitable option, or when requested by USAID.

C.4.6.2.2 Assessments of Water/Wastewater Systems and Preparation of Master Plans

a. Collect and review all previous studies, reports, designs and other documents pertaining to the planning, design and operation of the water and wastewater systems under consideration.

b. Review the scope of work for ongoing projects as well as any related products or reports, and coordinate with others working in the study area on the water and wastewater facilities. The study should highlight any potential impact of the work of others and identify any potential problems as a result of those projects.

c. Collect, review, and update information about the quantity and quality of existing and future potential water resources. Verify the accuracy of the data in close consultation with WAJ and USAID.

d. Collect available maps, drawings, and information for all existing and planned water and wastewater facilities within the study area. Information gathered shall identify the water resources, water and wastewater pumping stations, water transmission pipelines, water distribution lines, sewer collection systems, conveyor lines, treatment plants, and customers’ database, as appropriate. Inspect and appraise overall conditions of the systems and assess the areas and population being served by these systems as well as the status of serviceability of existing infrastructure.

e. Assess energy improvements and design energy solutions or projects related to water infrastructure. This may include assessments, pre-feasibility studies, feasibility studies, designs, tenders, or other solutions. In general, USAID would focus on renewable energy and energy efficiency solutions.

f. Review facilities that are under design or under construction, considering the capacity and future loads based on new developments in the study area. Update previous alternatives and develop additional approaches including rehabilitation and expansion of existing facilities as needed.

g. Verify completeness and accuracy of data collected. This shall be done through logical verifications based on best engineering practices, comparing design drawings with as-built drawings, discussions with operation and maintenance staff, and field verification to confirm any unclear information.

h. Review mode of operation of the water and wastewater systems in the study area and other concerned areas.

i. Review available master development plans regarding land use, population, population distribution, and projections, as appropriate.

j. Assess water consumption categories and establish water demands and wastewater generation for different uses, including domestic, commercial and industrial uses. Prepare water demand and wastewater generation projections for the different uses in five-year intervals for the design horizon.

k. Evaluate GIS systems, their effectiveness in providing sufficient details for operation and maintenance and for efficient use in responding to customer service needs. Evaluate the procedures used to update GIS information and recommend improvements as necessary.

C.4.6.2.3 Water Supply and Distribution Systems

a. Investigate the potential of existing water resources to meet the demands of the project area. Prepare recommendations concerning the use of different water sources and prepare water balances in five-year intervals for the design horizon.

b. Prepare a hydraulic model for existing water systems using appropriate software in consultation with USAID and the water utilities. The project team will use this model as a tool to understand the hydraulics of the system, to assess the adequacy and sizing of pipelines, and to assess storage capacity.

c. Recommend restructuring the existing water system for better and more efficient supply and to optimize pumping schedules and source utilization to save pumping costs. The contractor will prepare a model for the restructured system to show the benefits of the proposed restructuring. These models will be used later by the operator as a planning and operation tool. The contractor must include appropriate utility staff in all phases of model development, calibration, and use, and must emphasize the primary and secondary systems.

d. Conduct flow and pressure measurements to calibrate the model, as appropriate.

e. Conduct on-the-job training on hydraulic modeling and the developed model by integrating the utility engineers into task teams. The training shall cover all modeling features. Training shall include the basics of hydraulic modeling, importing GIS data into the model, demand allocation, establishing scenarios, running the model, calibrating the model, and updating the model.

f. Review current operational conditions. Recommend modifications and zoning as appropriate.

g. Propose replacement and rehabilitation projects, develop cost-effective and sound solutions regarding system expansion, improvements, and security measures. Define priorities and phased development (immediate, short-, intermediate- and long-term).

h. Prepare master plans including preliminary designs for recommended restructuring and rehabilitation of facilities. The preliminary design shall be based on topographic maps and spot survey points using GPS. No detailed survey is needed except for critical locations that the assessment study team decides could benefit from field surveys.

i. Prepare cost estimates of the proposed rehabilitation and restructuring of the systems.

Prepare criteria for packaging the recommended projects based on area, cost and operational conditions. Get approval from MWI for the criteria and apply the approved criteria to recommend phased construction projects. The cost estimate shall be based on feasibility studies and preliminary designs.

j. Assess non-revenue water losses in the study area. Recommend measures and means to reduce physical and administrative losses and increase revenues.

C.4.6.2.4 Hydraulic Network Analysis Software (Water Systems)

The contractor must deploy software capable of preparing the hydraulic model(s) using standard best practices and user-friendly computer software. The model(s) shall have at least the following characteristics:

a. Be able to run on industry standard PCs.

b. Directly link GIS network maps with the hydraulic model (fully compatible with GIS system information).

c. Be able to handle at least 20,000 pipes/nodes.

d. Possess high computational speed and stability and produce graphics for decision-making.

e. Include modules to design, simulate, and calibrate demand allocation.

f. Capable of simulating different types of demands and losses.

g. Allow modeling of all types of water facilities such as wells, pumps, valves of all types, reservoirs, etc.

h. Be able to assess hydraulic and water quality conditions in the distribution systems.

i. Capable of handling different source locations and volumes and operating scenarios.

j. Usable for selecting cost-effective system improvements, optimizing system operations and performance, and identifying capital improvement projects.

k. Exchange data to provide accurate and timely solutions to problems.

l. Ability to create customized reports.

m. Prompt user support provided.

The contractor will provide software licenses, if not provided by MWI or if not freely available.

This will permit WAJ or Yarmouk Water Company (YWC) to continue to use the model for three years after the end of the consultant’s contract (The transfer of license ownership to WAJ or YWC shall be made without any additional cost to the project or WAJ at the end of the project).

C.4.6.2.5 Wastewater Collection System

a. Review wastewater networks and treatment plants that are under design or construction.

Consider the design capacity and future loads based on new developments in the study area and in any available Development Master Plan. Propose modifications to the design or construction.

b. Review and evaluate the condition of existing wastewater conveyance and treatment systems and the capacity of operation and maintenance staff. Identify problem areas and recommend solutions to correct problems.

c. Study and assess the conditions and operational constraints of existing wastewater conveyance systems that will be proposed as alternatives. Identify any required rehabilitation that will allow reliable use of these facilities over the long-term.

d. Identify areas suitable for effluent reuse. Study the availability and suitability of these sites. Indicate the size of each area, its present use and land value, and other possible competing future uses. Assess soil conditions for reuse purposes.

e. Study the current agricultural practices in the project area and determine the crops that could best (agronomically and economically) be grown there with treated wastewater effluent.

f. Prepare construction and operation cost estimates for the proposed facilities. Prepare criteria for phased development of each option. Conduct financial and economic analysis for the different scenarios.

g. Assign wastewater loads generated by various customer categories (e.g., land use and population characteristics, sanitary service areas, ownership parcel data, etc.).

h. Evaluate the effect of roof drains on sewer systems, assess critical flows resulting from rainfall events, and study its effect on the system and treatment facilities. Recommend measures to investigate problems identified in order to reduce the rainfall effect.

i. Prepare a hydraulic model for the existing wastewater system to be used as a tool by the project team to understand the hydraulics of the system. Emphasis shall be given to the conveyor lines and main collectors. Assess the adequacy and sizing of pipelines and treatment facilities. Recommend replacement, reinforcement, or expansion of the sewer lines, pumping stations or treatment facilities. The contractor must prepare alternative model scenarios for existing systems, and designed facilities in order to recommend any needed expansions in the different design periods. The model shall be designed so that it can be used by the utility in the future as a planning and operation tool.

j. Carry out flow measurements in critical areas to calibrate the model. This calibration shall concentrate on the conveyor lines and main collectors rather than collection systems that are smaller in diameter.

k. Conduct on-the-job hydraulic modeling training using the developed model to integrate the work of utility engineers into task teams. The training shall cover all modeling features, including: importing GIS data into the model, calculating demand allocation, establishing scenarios, running the model, calibrating the model, and updating the model.

l. Propose main replacement and reinforcement projects, develop cost-effective and reliable solutions for system expansion and improvements, and define priorities and phased development (immediate, short-term, intermediate, and long-term).

m. Review operational…