Weight Room Equipment RFP_11.2023.pdf

Together, we succeed.

District Office 501 West Sickles Street

St. Johns, MI 48879 Telephone: 989.227.4050 Fax: 989.227.4099 www.sjredwings.org

INVITATION TO BID

Weight Room Equipment November 21, 2023 – December 6, 2023

St. Johns Public Schools will accept sealed bids for Weight Room Equipment for the Physical Education Department and Athletic Department as described in the attached specifications at

St. Johns High School 501 W. Sickles St.

St. Johns, MI 48879

Sealed bids will be accepted until 1:00 PM on Wednesday, December 6, 2023 at which time bids will be opened and read. Any proposals arriving after 1:00 PM or incomplete bids will be rejected without consideration. Electronic or faxed bids will not be accepted.

The District reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to waive any informalities therein; or for reasons of establishing uniformity, to award the contract to other than the low bidder. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

Prices bid are to F.O.B. St. Johns, Michigan and all purchases are to be exempt from all taxes, including state and federal taxes. Exemption certificates will be furnished upon request.

All bids to be considered must meet or exceed all specifications herein.

All bids must be submitted on the attached bid form and signed by the bidder. Two (2) signed copies of the bid form should be addressed to the attention of:

Kelly Corbett, Deputy Superintendent St. Johns Public Schools

District Office 501 W Sickles St

St. Johns Public Schools

WEIGHT ROOM EQUIPMENT BID

One (1) copy of the bid form should be retained for your files. Any questions should be referred to Megan Merchant, Athletic Director at 989-227-4132 or Kelly Corbett, Deputy Superintendent at 989- 227-4016.

GENERAL CONDITIONS

1. Bid prices shall include all freight and delivery charges.

2. Bid prices shall remain firm for at least sixty (60) days from the date of opening.

3. All equipment shall be warranted for minimum of two years. A copy of warranty must be included with Bid Proposal Form.

4. St. Johns Public Schools reserves the right to increase or decrease quantities as required.

5. Equipment delivery timeline to be specified on the Bid Proposal Form. All orders are to be INSIDE delivery to the facility. Contractor must contact the Athletic Director prior to any shipments and arrange for delivery accordingly.

6. All invoices must be mailed to St. Johns Public Schools, 501 W. Sickles St., St. Johns, MI.

7. A completed W-9 form will be required prior to issuance of a purchase order.

8. Payment terms must be specified on bid proposal form.

9. District reserves the right to award this bid separately or in total or to other than the low bidder.

10. The cost of any/all bonds and insurance shall be included in the bid amount.

11. Payment terms must be specified on the Bid Proposal Form.

12. St. Johns Public Schools is a tax-exempt entity.

13. Deliver to: St. Johns High School 501 W. Sickles St.

WEIGHT ROOM EQUIPMENT BID

Bid Proposal Form:

St. Johns Public Schools is seeking professional grade all-purpose racks for the St. Johns High School Weight Room for use by the Physical Education Department and Athletic Department to replace current bench presses and squat racks.

The equipment should be the same or equal to Pendulum, Sorinex XL Series or Legend Pro Series Equipment. Individual unit colors will be selected at time of purchase but must fit with a black and red color theme. Specifications and pictures of items quoted recommended and may be required.

Company: ___________________________________________

Description Qty Unit Price Extension

1. Basic Rack / Half Rack / Half Cage 7 $__________ $______________

2. Dual Rack / Double Half Rack /

Double Sided Half Cage 4 $__________ $______________

3. Landmine 15 $__________ $______________

4. Utility Adjustable Bench with spotter step/platform 15 $__________ $______________

5. Other required components

Project Total (Inclusive of all costs): $______________

Expected date of delivery: _____________________________________

Payment terms: _______________________________________________________________

The undersigned certifies that the bid contained herein meets or exceeds the attached specifications.

Prices bid remain firm for at least sixty (60) days from the date of opening.

There is no direct or indirect business relationship between this firm or any of its employees, with any member of the St. Johns Public Schools Board of Education or any school district employee in a position of influence and there is no conflict of interest as outlined in Board Policy 2301.

Signature: ____________________________________________

Printed Name: ____________________________________________

Title: ____________________________________________

Date: ____________________________________________

Company: ____________________________________________

Address: ____________________________________________

City, State, Zip: ____________________________________________

Phone number: ____________________________________________

Attachment A

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner and or authorized officer of the below named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in St. Johns Public Schools’ (the “School District”) Invitation to Bid for Weight Room Equipment (the “RFP”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economics Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned RFP, the Bidder will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

BIDDER:

Name of Bidder: __________________________________________________

Name of Representative: ___________________________________________

Title: ________________________________

Date: __________________________

This instrument was acknowledged before me on the _____ day of _________________, _______, by ______________________________________________.

, Notary Public _________________County, Michigan

My commission expires: ____/____/____

Acting in the County of: _____________