WEBS Document.docx

REQUEST FOR PROPOSAL

HOUSING & FOOD SERVICES CUSTODIAL SUPPLIES

#GSCSP0525

The Housing & Food Services Department (HFS) of the University of Washington is establishing a contract for the supply and delivery (to multiple on campus locations) of can liners, bath tissue and paper towels.

HFS is a self-sustaining auxiliary unit of the University. HFS operates student housing for approximately 9,000 residents, 20+ dining locations (some in residence halls, some in retail/academic settings) and a conference housing program over the summer.

https://hfs.uw.edu/Home

SOLICITATION TIMETABLE

*HFS reserves the right to alter this timetable.

NON-MANDATORY TEAMS MEETING

OPTIONAL PRE BID MEETING WED 5/6/25 at 10:30 AM There will be a pre-bid non mandatory Microsoft Teams meeting.

Contact Graham Sherwood at grams@uw.edu for the Teams invitation no later than: 5/5/25 at 4:00 PM The purpose of this meeting is for answering questions, clarifying any ambiguities, and responding to general issues in order to establish a common basis for understanding all of the requirements of the solicitation. Any potential subcontractors are welcome to attend as well.

MINIMUM QUALIFICATIONS

Proposals will be reviewed and considered from suppliers meeting the following minimum qualifications:

· Valid business license.

· Accepts purchase orders. Credit card orders would be rare and probably non-existent.

· Warehouse/business location in the Pacific Northwest with current deliveries to Seattle area.

· Ability to provide replacement dispensers that fill our specified center pull paper towels.

· Delivery to many UW campus locations in your company owned or leased vehicles (Not sent to us via common carrier and not drop shipped to campus from the manufacturer).

· Have been in the custodial supply business for at least 3 years.

· Compostable liners and paper towels must be Cedar Grove approved (details below).

· Demonstrated history of successfully providing similar goods and services to other institutions of higher education or private sector corporations with similar volumes and needs (numerous delivery locations, multiple accounts, invoices, etc...)

· All items that are marketed as compostable must meet Cedar Grove criteria for compostability.

https://cedar-grove.com/accepted-commercial-items https://cedar-grove.com/kitchen-bags

GENERAL ACCESS INFO

This RFP is being conducted solely through the University of Washington’s Workday Strategic Sourcing system. UW reserves the right to modify the above timeline as needed but will notify all of the Bidders of any modification via the Workday Strategic Sourcing system.

All correspondence and responses must be submitted Via the Workday Strategic Sourcing system.

All solicitation documents are published within the solicitation.

Click on this link to access the RFP Documents:

https://university-of-washington.us.workdayspend.com/rfps/894969

Important: If you have never utilized the Workday platform, you will need to set up a profile.

If you provide the one team member you want added to the sourcing event, I can add them. Just send me their name, title and email.

When setting up your profile you may find it helpful to add additional contacts to one primary profile and avoid multiple duplications of a firm, which can occur when individuals set up separate profiles for the same company. Multiple entries for the same company may result in confusion with bid submission.

Please ensure that your information is accurate when setting up your profile and verify that your profile’s time zone is correct.

Thank you, Graham Sherwood grams@uw.edu Procurement Manager Housing & Food Services/Purchasing Ph 206-685-9074 image1.jpeg