WEBS Document.docx

HOUSING & FOOD SERVICES

PAINT CONTRACT

REQUEST FOR PROPOSAL RFP#GSMYP0225

University of Washington Housing & Food Services (HFS) is issuing this Request for Proposals (RFP) to solicit experienced Vendors for a multi-year contract for interior painting, priming, patching, and finish repair aimed at enhancing and maintaining the aesthetic integrity of multiple existing student housing buildings across the University of Washington campus. The initial project outlined under this contract will focus on the interior patching, finish repair, priming and painting of McMahon Hall South Tower during the summer of 2025. For an overview of HFS residence halls and apartments, visit our department website or https://hfs.uw.edu/Home.

The intent is to establish a comprehensive two-year agreement with the chosen Vendor, with options to extend the contract for three additional one-year periods upon satisfactory performance and mutual agreement.

SOLICITATION TIMETABLE

*HFS reserves the right to alter this timetable.

MANDATORY WALK-THROUGH

HFS will be hosting a mandatory bid walkthrough at McMahon Hall South Tower Lobby Wednesday, March 5th at 11:00 AM

WHERE: Outside McMahon Hall, South Tower, Front Entrance on LITTLE CANOE CHANNEL RD NE. Interested parties will be escorted by HFS Staff.

ADDRESS:

McMahon Hall 4200 Little Canoe Channel NE.

Seattle, WA. 98195 https://www.washington.edu/maps/#!/mcm

Parking is not provided by HFS. Information for parking is provided in the links below.

https://transportation.uw.edu/park/visitor/self-serve https://transportation.uw.edu/park/visitor

MINIMUM QUALIFICATIONS

Proposals will be considered from Vendors who meet the following qualifications. Please demonstrate and elaborate on each of these areas in the proposal. Vendors must have:

· A minimum of 5 years' experience in painting, drywall and plaster patching, and finish repair, specifically in higher education residential buildings and/or commercial high-to-mid-rise multi-family buildings that encompass multiple spaces.

· A demonstrated ability to run multiple projects and tasks concurrently.

· Attended the Mandatory Walkthrough.

· Demonstrated experience, and listed references for comparable projects, completed within a similar timeframe in drywall/masonry repair and painting within existing buildings.

· Experience in managing painting multiple projects in buildings that are partially occupied and around furnished items, including the ability to reset and replace furniture to its original locations.

· The capability to maintain consistent roles such as project manager, project lead, and supervisor throughout the project.

· At least (2), preferably (3), example invoices, each from different projects, which show: invoice number, invoice date, and detail of what is being billed and how it was calculated.

· Experience with painting buildings that contain hazardous materials (such as lead & asbestos), with the understanding that UW Environmental Health & Safety (EH&S) will provide lead and asbestos reports prior to the work.

· A written commitment from the Vendor that they will assign a Project Manager who will serve as the primary contact for the Owner, and a dedicated Superintendent who will be on-site at all times during the work. The Project Manager is required to provide weekly progress updates and must always be available to the Owner during work periods. Any changes to the designated Project Manager or Superintendent must be communicated to, and approved by, the Owner before the commencement of work.

· A branch, office and paint team located in the Puget Sound-region of Washington State.

GENERAL ACCESS INFO

This RFP is being conducted solely through the University of Washington’s Workday Strategic Sourcing system. UW reserves the right to modify the above timeline as needed but will notify all of the Bidders of any modification via the Workday Strategic Sourcing system.

All correspondence and responses must be submitted Via the Workday Strategic Sourcing system.

All solicitation documents are published within the solicitation.

Click on this link to access the RFP Documents:

https://university-of-washington.us.workdayspend.com/rfps/857479

Important: If you have never utilized the Workday platform, you will need to set up a profile.

If you provide the one team member you want added to the sourcing event, I can add them. Just send me their name, title and email.

When setting up your profile you may find it helpful to add additional contacts to one primary profile and avoid multiple duplications of a firm, which can occur when individuals set up separate profiles for the same company. Multiple entries for the same company may result in confusion with bid submission.

Please ensure that your information is accurate when setting up your profile and verify that your profile’s time zone is correct.

Thank you, Graham Sherwood grams@uw.edu Procurement Manager Housing & Food Services/Purchasing Ph 206-685-9074 image1.jpeg