WEBS Document.docx

EMERGENCY KIT

INVITATION TO BID# GSKB1225

The University of Washington’s department of Housing & Food Services (HFS) is seeking bids to establish a multiyear supply contract for preassembled backpacks with emergency supplies (aka emergency kits). A listing of required items is provided. In addition to emergency kits, vendors may include a catalog or online link to pricing for other similar related items.

https://hfs.uw.edu/Live/Undergraduate-Communities

The scope includes having the awarded supplier arranging for delivery to multiple locations on campus, typically twice a year in late Aug and early Sept.

The truck driver needs to off load the kits using a lift gate on the truck, delivering typically at street level (although two or three locations do have a loading dock), keep them on the pallets and use a vendor provided (not UW provided) pallet jack to move the kits into each building. This is not a curb side drop and go. The trucking company teams needs to move the kits into our buildings.

DATE

OPTIONAL MEETING

(REMOTE TEAMS MEETING)

December 20, 2024 10:00AM

HFS reserves the right to revise this timeline.

OPTIONAL PRE-BID MEETING

There will be a pre-bid non mandatory Microsoft Teams meeting for any interested party on Friday, December 20, 2024 at 10:00 AM Contact Graham Sherwood at grams@uw.edu for the Teams invitation link no later than:

Fri 12/20/24 at 9:00 AM Vendors must not use/include an AI bot to record the meeting.

The purpose of this meeting is for answering questions, clarifying any ambiguities, and responding to general issues in order to establish a common basis for understanding all of the requirements of the solicitation. Any potential subcontractors are welcome to attend as well.

MINIMUM QUALIFICATIONS

· Must have the ability to coordinate delivery to multiple locations at the University in specific quantities on a specific day or dates. HFS requires notification of delivery at least 2 business days prior including an in route call approx. 45 mins ~ 1 hour in advance

· Must have been in the emergency supply business for a minimum of 3 years.

· Kit contents must be warehoused and assembled domestically to avoid customs delays.

· Must have the ability to pack, organize and label boxes by individual hall regardless of delivery location.

· Make arrangements and coordinate with trucking company to provide off-loading assistance and inside delivery with a pallet jack (if shipped on pallets) at each delivery location. Note, this process might take several hours at locations, depending on the quantity of boxes delivered.

· Review, sign and return section 1.24 in the ITB regarding minimum wage.

GENERAL ACCESS INFO

This RFP is being conducted solely through the University of Washington’s Workday Strategic Sourcing system. UW reserves the right to modify the above timeline as needed but will notify all of the Bidders of any modification via the Workday Strategic Sourcing system.

All correspondence and responses must be submitted Via the Workday Strategic Sourcing system.

All solicitation documents are published within the solicitation.

Click on this link to access the RFP Documents:

https://university-of-washington.us.workdayspend.com/rfps/809628

Important: If you have never utilized the Workday platform, you will need to set up a profile.

If you provide the one team member you want added to the sourcing event, I can add them. Just send me their name, title and email.

When setting up your profile you may find it helpful to add additional contacts to one primary profile and avoid multiple duplications of a firm, which can occur when individuals set up separate profiles for the same company. Multiple entries for the same company may result in confusion with bid submission.

Please ensure that your information is accurate when setting up your profile and verify that your profile’s time zone is correct.

Thank you, Graham Sherwood grams@uw.edu Procurement Manager Housing & Food Services/Purchasing Ph 206-685-9074 Fax 206-221-5325 image1.jpeg