WEBS Document.docx

SUSHI

RFP # GSWS0624

The Housing & Food Services Department (HFS) of the University of Washington is establishing a contract for quality wholesale delivered packaged sushi for selected Dining units operated by HFS. Ideally, the sushi will be made off campus and delivered to campus fresh. HFS is open to having it produced on campus in an HFS Dining location (back of the house).

The scope is wholesale production and delivery for 8 ~ 10 locations. With a volume of 200 ~ 400 packages per day combined across the entire wholesale program during the academic year.

HFS is also interested in an on-site sushi counter (using an existing space on campus) with your staff engaging with customers in a made to order sushi roll program.

Hosted Walkthrough (Mandatory for sushi companies if proposing on campus production or counter) July 15, 2024 1:30pm ~ 3pm.

HFS reserves the right to revise this timeline.

WALKTHROUGH

HFS will be hosting a walkthrough for all interested sushi suppliers.

This is a mandatory walkthrough for those submitting a proposal for on campus production or on campus counter.

It is optional for suppliers proposing off campus production models.

MONDAY JULY 15, 2024

1:30pm ~ 3:00pm Alder Hall, District Market 1315 NE Campus Parkway, Seattle WA 98195 https://hfs.uw.edu/Eat/dining-hours/District-Market-Alder Parking is not provided. There are parking meters in the neighborhood, Univ. of Washington Transportation Services for paid parking options on campus and many public transit options.

.MINIMUM QUALIFICATIONS (WHOLESALE, OFF CAMPUS PRODUCTION SITE)

Proposals will be reviewed and considered from suppliers meeting the following minimum qualifications:

· Must have a branch or subcontractor production kitchen in the Puget Sound region of Washington State for fresh delivery to Univ. of Washington. If no current production kitchen, this can also be accomplished by producing at the University of Washington on campus alternative production site.

Must be able to provide evidence of current valid operating permits, HACCP plans and verification of maintenance of ServSafe Manager Certification.

Must be able to meet and comply with everything stated in the safety section of this document.

· Must have a delivery vehicle or fleet of vehicles for delivery to UW Seattle campus locations.

· Product contains no Styrofoam packaging.

· Packaging contains no per- and polyfluoroalkyl substances (PFAS)

· Have been in the wholesale sushi business for at least 3 years.

· Demonstrated history of successfully providing similar goods and services to other institutions of higher education or private sector corporations with similar volumes and needs.

· Must be able to elaborate and describe delivery plan and delivery vehicle under this operational (wholesale) model.

· Must provide a statement describing your current average weekly wholesale delivery volume and approximate number of delivery locations.

· Vendor must be able to consistently and frequently provide detailed statements and invoices and have the ability to accurately invoice each separate delivery location across campus.

· All deliveries must have an invoice or similar document which is signed by the receiving party at time of delivery and left on site.

· Must have and maintain a valid Operating Permit from the local jurisdictional health department or WA State Agriculture Department, whichever applies to the establishment providing the food.

· Must submit a copy of your 3 most recent inspection reports, and the score is not to exceed 35 demerit points.

· No repeat Red Violations appearing on the last inspection report.

· Violations include bare hand contact with ready-to-eat foods on inspection reports.

· Must not have been closed by the local health jurisdiction or WSDA during the past two years.

COUNTER

MINIMUM QUALIFICATIONS, COUNTER

Counter Service operating hours would be open a minimum of 4 hours per day.

Minimum preferred hours: 11am ~ 3pm. Schedule TBD following award.

Must have attended the mandatory walkthrough.

The minimum staffing level at a counter is 2 non-Univ. of Washington staff.

All other applicable minimum qualifications as stated in the wholesale Min Qualifications section.

GENERAL ACCESS INFO

This RFP is being conducted solely through the University of Washington’s Workday Strategic Sourcing system. UW reserves the right to modify the above timeline as needed but will notify all of the Bidders of any modification via the Workday Strategic Sourcing system.

All correspondence and responses must be submitted Via the Workday Strategic Sourcing system.

All solicitation documents including attachments, forms, questionnaires, addenda, meeting zoom link, etc. are published within the solicitation.

Click on this link to access the RFP Documents:

https://university-of-washington.us.workdayspend.com/rfps/679283

Important: If you have never utilized the Workday platform, you will need to set up a profile.

If you provide the one team member you want added to the sourcing event, I can add them. Just send me their name, title and email.

When setting up your profile you may find it helpful to add additional contacts to one primary profile and avoid multiple duplications of a firm, which can occur when individuals set up separate profiles for the same company. Multiple entries for the same company may result in confusion with bid submission.

Please ensure that your information is accurate when setting up your profile and verify that your profile’s time zone is correct.

Thank you, Graham Sherwood grams@uw.edu Procurement Manager Housing & Food Services/Purchasing Ph 206-685-9074 Fax 206-221-5325 image1.jpeg