WEBS Ariba Cover Sheet.docx

Invitation To Bid # GSHRUP1024 Housing & Food Services (HFS) Reupholstery for HUB Husky Den

SCOPE OVERVIEW

Husky Den is a food court style dining location in the Husky Union Building at the University of Washington Seattle Campus that was last remodeled in 2012. Awarded supplier to remove and perform work off site in their workspace, reupholstery, deliver/return finished product and reinstall in the same location. On site work is not feasible or allowed for this project. HFS is requiring that the awarded vendor’s insurance will cover these items during transit and while at the reupholstery location including any subcontractors used during this project. HFS intends to award to one supplier but is open to a multiple award if there is a compelling reason to do so. HFS will determine this during the evaluation process. Awarded supplier to reupholster entire booth (seat and back). No wood refinishing required or desired. Upon discovery of structural repairs needed, discuss with owner before installing new upholstery. Subcontracting may be used for pick-up, delivery, and installation for this project. Reupholstery work must be done by bidding supplier’s personnel/employees.

This project with banquet seating shall be performed in phases. All of the booth (approx. 70’) cannot be removed at one time because we need to have some seating remaining for the dining patrons. Phasing and sequencing TBD following award.

11:00 AM

Noon

5:00 PM

Ideal work date range December 1, 2024 ~ January 3, 2025

MANDATORY HOSTED WALKTHROUGH

WALK-THROUGH DETAILS:

Where: Meet near HUB (Union Building), Ground Floor, Husky Den, Starbucks When: Friday September 13, 2024 Time: 11:00 AM start, Noon end (approx.)

HUB

https://www.washington.edu/maps/#!/hub

PARKING

There are some limited parking spots for the walkthrough at the HUB loading dock area.

Parking for the project, TBD, this depends on the # and size of vehicles. TBD following award.

Parking info: https://transportation.uw.edu/park/visitor

MINIMUM QUALIFICATIONS

HFS will review and consider proposals from reupholstery that meet the following minimum qualifications:

· Must have relevant experience and references from comparable projects (scope and scale) for removal, reupholstery and reinstallation.

· Have an office/workshop location in Washington state within 200 miles of Seattle.

· Been in business for at least 3 years.

· Must have attended the mandatory walkthrough.

· Have a current business license.

· Have access to all necessary upholstery materials.

· Awarded vendor’s insurance will cover these items while in transit and while work is taking place in the factory/location/repair shop.

· Have necessary labor/staffing to complete the project on schedule.

· Provide appropriate sized truck with a lift gate for multiple pick up and deliveries.

· Bidder’s personnel are the team doing the reupholstery work. No subs allowed for this scope per HFS Project Manager.

GENERAL ACCESS INFO

This bid is being conducted solely through the University of Washington’s Workday Strategic Sourcing system. UW reserves the right to modify the above timeline as needed but will notify all of the Bidders of any modification via the Workday Strategic Sourcing system.

All correspondence and responses must be submitted Via the Workday Strategic Sourcing system.

All solicitation documents including attachments, forms, questionnaires, addenda, meeting zoom link, etc. are published within the solicitation.

Click on this link to access the bid Documents:

https://university-of-washington.us.workdayspend.com/rfps/713097

Important: If you have never utilized the Workday platform, you will need to set up a profile.

If you provide the one team member you want added to the sourcing event, I can add them. Just send me their name, title and email.

When setting up your profile you may find it helpful to add additional contacts to one primary profile and avoid multiple duplications of a firm, which can occur when individuals set up separate profiles for the same company. Multiple entries for the same company may result in confusion with bid submission.

Please ensure that your information is accurate when setting up your profile and verify that your profile’s time zone is correct.

Thank you, Graham Sherwood grams@uw.edu Procurement Manager Housing & Food Services/Purchasing Ph 206-685-9074 Fax 206-221-5325 image1.jpeg