fbo_combined_UPS_batteries_NWS.pdf

NAICs Code: 335911 Storage Battery Manufacturing

Description: Uninterrupted Power Supply (UPS) Battery Replacement for National Weather Service, Central Region, Kansas City, MO

Contracting Office Address:

Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Weather Service (NWS), Eastern Acquisition Division, Kansas City, 601 East 12th Street, Room 1734, Kansas City, Missouri 64106.

This is a combined synopsis/solicitation for commercial items prepared and processed in accordance with the Federal Acquisition Regulations (FAR) Part 12.6 and 13.5 as supplemented with additional information included in this announcement. This is a Small Business Set-Aside Solicitation from the United States DOC, NOAA, National Weather Service (NWS), Eastern Acquisition Division- Kansas City (EAD-KC) to provide UPS Battery Replacement for the National Weather Service. This constitutes the only Request for Quote (RFQ), written offers are being requested; and a written RFQ will not be issued. DOC, EAD-KC requires that all contractors doing business with this office be registered with the System for Award Management (SAM). SAM is the single source for vendor data for the Federal government. No award can be made to a company not registered in SAM. For additional information and to register in SAM, please access the following web site: http://www.sam.gov. In order to register, all firms must have a Dun & Bradstreet Number. A Dun & Bradstreet number may be acquired free of charge by contacting Dun & Bradstreet on-line at https://www.dnb.com/product/eupdate/requestOptions.html or by phone at (800) 333- 0505.

This notice is hereby issued as RFQ No.WC-133W-14-RQ-0164. This RFQ and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72. The line item(s) will be provided in accordance with the terms and conditions and specifications specified herein. The prices shall be all inclusive of costs.

CLAUSES AND PROVISIONS

The following FAR and CAR clauses and provisions incorporated into this acquisition are:

52.203-4 Gratuities (APR 1984) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Infor Employees of Whistleblower Rights (SEP 2013) 52.204-4 Printed or Copied Double-Sided On Recycled Paper (MAY 2011) 52.204-7 System for Award Management (JUL 2013) 52.204-12 Data Universal Numbering System Number Maintenance (DEC 2012) 52.204-13 System for Award Management Maintenance (JUL 2013)

52.212-1 Instruction to Offerors – Commercial Items (FEB 2012) (Paragraph (c) is amended from 30 days to 60 days.

52.212-3 Offeror Representations and Certifications Commercial Items (DEC 2012) 52.212-4 Contract Terms and Conditions (JUN 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2013), Section (b) (1), (4), (6), (7), (12), (14), (17), (23), (26), (28), (29), (30), (31), (32), (33), (34), (38), (42), (47) 52.216-2 Economic Price Adjustment – Standard Supplies (JAN 1997) 52.216-18 Ordering (OCT 1995) ((date of award through 5 years))) 52.216-19 Order Limitations (OCT 1995) (a) $2,500, (1) $20,000, (2) $50,000 (3) three 52.216-22 Indefinite Quantity (OCT 1995) five years from date of award.

52.217-8 Option to Extend Services (NOV 1999) (30 days before contract expiration) 52.232-18 Availability of Funds (APR 1984) 52.232-99 Providing Accelerated Payment to Small Business Subcontractors 52.233-2 Service of Protest (SEP 2006) [James Price, DOC/NOAA/Eastern Region- Kansas City, 601 E. 12th St. Room 1734, Kansas City, MO 64106] 52.252-6 Authorized Deviations in Clauses 1352.201-70 Contracting Officer’s Authority (APR 2010) 1352.201-72 Contracting Officer’s Representative (COR) (APR 2010) [Will be designated at time of award] 1352.209-73 Compliance with the Laws (APR 2010) 1352.209-7 Organizational Conflict of Interest (APR 2010) 1352.216-75 Minimum and Maximum Contract Amounts : $3,000.00 Minimum;

$2,000,000.00 Maximum.

1352.216-76 Placement of Orders (APR 2010) 1352.233-70 Agency Level Protest (APR 2010) [James Price, DOC/NOAA, Eastern Acquisition Division, Kansas City, 601 E.12th St., Room 1734, Kansas City, MO 64106

1352.233.71 GAO and Court of Federal Claims Protest (APR 2010) 1352.270-70 Period of Performance (5 Years) 52.212-2 Evaluation—Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical Capability: (a) The contractor shall provide evidence they can provide (1) Easton Powerware 9315-50 UPS; (2) Mitsubishi 2033A 50KVA UPS; and (3) Mitsubishi 2033A 75KVA UPS, or Batteries that meet the specification requirements in the statement of work to meet the Government requirements. (b) Location proximity to the National Weather Center Office, Kansas City, MO or delivery location of batteries for pick-up. (3) Warranty of items.

(2) Past Performance: Submit up to three (3) reference of recent similar work.

Provide a description of the supplies, the contract number, date of contract, dollar amount awarded and a point of contact from the firm.

(3) Price. The proposed price will be evaluated to determine whether the price is realistic and reasonable in relation to the solicitation requirements. The proposed price will be evaluated to determine whether the price is realistic and reasonable in relation to the solicitation requirements. The degree of importance of the proposed prices will increase with the degree of the equality of the technical proposals. The closer the rating of the technical proposals to each other, the more important price will become and the closer the prices are to each other, the more important technical scores will become. The Government reserves the right to make an award to other than the lowest priced offer or to the highest technically rated offer if the Contracting Officer determines that to do so would result in the best value to the Government.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

Full text of FAR and CAR Clauses and Provisions are available on the internet website:

http://farsite.hill.af.mil/vffara.htm

Signed and dated proposals must be submitted to the U.S. DOC, NOAA/EAD-KC, Attn:

Charlene Yaple, EAD-KC, Room 1734, 601 East 12th Street, Kansas City, Missouri 64106. Quotes must be received on or before 3:00 p.m. CST, March 10, 2014. Attn:

Charlene.a.yaple@noaa.gov. Quotes submitted in response to this notice must include the following in order to be considered responsive to this request:

Technical quotes Past Performance References Price

PRICE/QUOTE The offeror shall provide pricing for the line items below. Pricing shall be submitted for the five (5) year period. For orders within the Central Region, the Government preference is to pick up the batteries at the contractor designated location and arrange delivery to the National Weather Service site.

For the Southern and Western Region , the shipping costs will be priced separately on each Delivery Order and payment method will made Government Commercial Payment Card identified in the Delivery Order. This contract is primarily for Central Region, however, Western and Southern Region may utilize this contract under certain circumstances.

PRICING SCHEDULE

Year One: Delivery of Batteries from April 1, 2014 through March 31, 2015.

EST UNIT

ITEM NO. QTY UNIT PRICE AMOUNT

0001 EATON 960 EA $ _______ $ __________

POWERWARE 9315-50

UPS

0002 Mitsubishi 450 EA $ ________ $ __________

2033A 50KVA UPS

0003 Mitsubishi 120 EA $ __________ $ _________

2033A 75KVA UPS

TOTAL AMOUNT YEAR ONE $____________

Year Two: Delivery Orders to be placed from April 1, 2015 through March 31, 2016 calendar days

EST UNIT TOTAL

UPS

0002 Mitsubishi 450 EA $ ________ $ __________

2033A 50KVA UPS

0003 Mitsubishi 120 EA $ __________ $ _________

2033A 75KVA UPS

TOTAL AMOUNT YEAR TWO $ ___________

Year Three: Delivery Orders to be placed from April 1, 2016 through March 31, 2017

UPS

0002 Mitsubishi 450 EA $ ________ $ __________

2033A 50KVA UPS

0003 Mitsubishi 120 EA $ __________ $ _________

2033A 75KVA UPS

TOTAL AMOUNT YEAR THREE $ ____________

Year Four: Delivery Orders to be placed from April 1, 2017 through March 31, 2018

UPS

0002 Mitsubishi 450 EA $ ________ $ __________

2033A 50KVA UPS

0003 Mitsubishi 120 EA $ __________ $ _________

2033A 75KVA UPS

TOTAL AMOUNT YEAR 4 $ ___________

Year Five: Delivery Orders to be placed from April 1, 2018 through March 31, 2019

EST UNIT

ITEM NO. QTY UNIT PRICE AMOUNT

0001 EATON POWERWARE 960 EA $ ________ $ ________

9315-50 UPS

0002 Mitsubishi 450 EA $ ________ $ _________

2033A 50KVA UPS

0003 Mitsubishi 120 EA $ __________ $ ___________

2033A 75KVA UPS

TOTAL AMOUNT YEAR 5 $ ___________

Regional UPS Battery Replacement Contract IDIQ

Background:

The National Weather Service (NWS) issues watches, warnings, forecasts, and advisories for the United States, its territories, adjacent waters and ocean areas.

An uninterrupted supply of power is critical to fulfill the mission of the NWS. UPS systems are a central component of providing this. Having replacement batteries available for these systems is at the core of maintaining the readiness of the NWS. Being locked to a single brand has proven to be cumbersome and has delayed proper maintenance of our UPS systems.

Purpose:

The NWS is seeking proposals for an Indefinite Delivery, Indefinite Quantity (IDIQ) contract supplying an assortment of replacement Uninterruptable Power Supply (UPS) batteries for Central Region, Western Region, and Southern Region.

Central Region is headquartered in Kansas City Missouri and has thirty eight

(38) Weather Forecast Offices (WFO), located in the following 14 states:

1. Colorado

2. Illinois

3. Indiana

4. Iowa

5. Kansas

6. Kentucky

7. Michigan

8. Minnesota

9. Missouri

10. Nebraska

11. North Dakota

12. South Dakota

13. Wisconsin

14. Wyoming

Southern Region is headquartered out of Fort Worth Texas and has thirty two

(32) WFO, located in the following 10 states and Puerto Rico:

1. Alabama

2. Arkansas

3. Florida

4. Georgia

5. Louisiana

6. Mississippi

7. New Mexico

8. Oklahoma

9. Tennessee

10. Texas

Western Region is headquartered in Salt Lake City Utah and has twenty four

(24) WFO, located in the following 8 states:

1. Arizona

2. California

3. Idaho

4. Montana

5. Nevada

6. Oregon

7. Utah

8. Washington

Scope:

This contract will provide replacement batteries for each UPS specified in this SOW and allow flexibility to overcome supply disruptions from a single manufacture, General Conditions:

● The contractor shall have each set of batteries securely strapped to a standard 48”X40” pallet

● The contractor shall provide a list of local pick up sites in each region to aid in savings from shipping costs, where available

● The contractor shall provide the batteries ordered within 30 days.

Typical Ordering:

Batteries for installation in a Powerware UPS will typically be ordered as a set of forty (40) batteries Batteries for installation in a Mitsubishi UPS will typically be ordered as a set of thirty (30) batteries

Shipping of Batteries:

When shipping of batteries is required, unless otherwise noted, the batteries are to be delivered in a small vehicle such as pickup or cargo van/truck with lift gate capabilities, as most locations have no loading or unloading capabilities, and typically cannot accommodate a large freight tractor trailer. Shipping of batteries will be paid for through the use of a government purchase card at time of shipping.

Customer pickup:

• Mandatory no cost customer pick up shall be available in the Kansas city metro area

• Optionally a no cost customer pick up can be provided inside of Eastern, and Western Regions

Deliverables:

1. Replacement batteries for the Eaton Powerware 9315-50 UPS

• 12 volt nominal

• A constant discharge rating to endpoint 1.67 volts/cell shall not be less than 145 watts per cell at 25 degrees C

• A 10 year design life

• A thermally welded housing

• Absorbent Gas Mat technology

• Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

• Resistive readings shall not deviate more than 25% overall

• The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

• After the 24 hour float period, the contractor shall label each battery with the internal resistance, static voltage, and date readings were taken

2. Replacement batteries for the Mitsubishi 2033A 50KVA UPS less than 300 watts per cell at 25 degrees C

• A 10 year design life

• A thermally welded housing

• Absorbent Gas Mat technology

• Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

• Resistive readings shall not deviate more than 25% overall

• The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

• After the 24 hour float period, the contractor shall label each battery

3. Replacement batteries for the Mitsubishi 2033A 75KVA UPS less than 350 watts per cell at 25 degrees C

• A 10 year design life

• A thermally welded housing

• Absorbent Gas Mat technology

• Each set of batteries ordered, shall be from the same manufacturing run bearing the same date code

• Resistive readings shall not deviate more than 25% overall

• The contractor shall perform a baseline parallel float for each set of batteries using the manufacturers recommended median float voltage for 24 hours prior to shipping to site or being picked up for installation

• After the 24 hour float period, the contractor shall label each battery

Pricelist:

All vendors are encouraged to submit pricing for all batteries they normally stock or are able to deliver, that will meet specific criteria above.