Statement_of_Work_(for_RFQ).pdf

November 14, 2013

National Weather Service

Statement of Work

Janitorial Services

LOCATION

National Weather Service Grand Forks Weather Forecast Office 4797 Technology Circle Grand Forks, ND 58203 Grand Forks County

SCOPE

The contractor shall provide all supplies, materials, equipment, tools, personnel, and supervision to clean the Weather Forecast Office (WFO) as described in this statement of work. The facility has 5,546 square feet of cleanable space (approximately 50% carpet, 50% tile), 25 windows, and 24 employees. This facility is in operation 24/7. The supplies and materials shall be properly stored in the area designated by the Government Contact Point (GCP), Jeannette Ringuette, who can be reached at jeannette.ringuette@noaa.gov or 701-772-0720 x221.

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein. The supplies the contractor shall furnish shall be of commercial grade (i.e. toilet paper, paper towels, liquid soap(s), trash can liners, garage bags, cleaning solutions, etc).

Specific days and/or times of all work to be performed shall be coordinated with the GCP. Work to be performed on government recognized holidays shall be accomplished the following day or as agreed upon by the contractor and GCP. Any cleaning missed due to severe weather operations shall be accomplished the following day.

DESCRIPTION OF WORK

1. DAILY - FOUR DAYS - Monday, Tuesday, Thursday, & Friday A. Sweep or dust mop all uncarpeted floors (including hallways and foyers) using chemically treated absorbent dusting tools. All sweeping of uncarpeted floors, shall be done by the dustless method using either the laundered or the disposable types of treated cloths, as appropriate.

B. Vacuum all carpeted floors with a commercial grade vacuum that has a High Efficiency Particulate Air (HEPA) filtering system.

C. Vacuum or clean indoor and outdoor entrance mats.

D. Empty all wastebaskets and containers. Remove all refuse to proper outside containers. Replace plastic liners when soiled or torn. In case of leakage, damp wipe receptacle clean. Clean receptacle exterior as needed.

E. Wet mop restroom floors with disinfectant solution. Clean and disinfect toilets and urinals. Spot clean toilet enclosures, baseboards, pipes, sills, and walls.

F. Refill all dispensers and containers in restrooms and break room. Ensure a sufficient quantity of towels and toilet tissue is readily available in each of these rooms. Ensure a constant supply of deodorizer in men’s restroom urinal.

mailto:jeannette.ringuette@noaa.gov

G. Clean countertops and sinks in restrooms. Clean countertop (including behind microwave), sink, and table in break room. Scour sink and wipe interior of microwave.

H. Clean drinking fountain.

I. Wet mop ready room as needed.

J. Fill out and initial/sign the janitorial checklist (provided by the WFO after award).

2. WEEKLY

A. Wet mop all uncarpeted floors (except the access floor in the operations and equipment rooms) using a detergent solution. Remove all oil, tar, and stubborn dirt using an all purpose spray cleaner.

B. Damp mop access floor in operations room, mop should be damp but not wet, to assure that no water seeps down through floor seams. To remove marks or stains, use all-purpose spray cleaner. Under no circumstances shall wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost.

C. Wash glass entrance doors and windows, interior and exterior, with cleaning material that will not film or streak, or stain.

D. Clean exterior surfaces of appliances in the ready room.

E. Disinfect all sinks and drinking fountain.

F. Clean restroom mirrors.

G. Dust horizontal surfaces throughout facility that are readily accessible and visibly require dusting. All dusting shall be done by the damp or treated cloth methods.

H. Dust Computers, Computer monitors, keyboards and phone keyboards.

3. MONTHLY

A. Remove spots and stains from carpet as necessary.

B. Buff and spot polish high traffic areas to protect finish.

C. Completely vacuum all carpeted areas including moving furniture to clean underneath.

D. Spot clean doors, walls, painted surfaces and ledges to remove fingerprints, marks, and smudges using an all-purpose cleaner.

4. QUARTERLY (January, April, July, October) A. Dust Venetian blinds.

B. Clean countertop under microwave.

C. Resilient Floor (Electronic Shop)

After damp mop or light scrubbing, spray a diluted floor polish (7% to 8% solids) or spray-buffing compound on the floor. Before the liquid can dry, buff with a floor machine equipped with a buffing pad or brush to leave a thin, protective, glossy film.

Severe traffic areas may require extra coats of polish.

D. Access Floor (Equipment and Operations Area) Damp mop access floor in equipment room, mop should be damp but not wet, to assure that no water seeps down through floor seams. To remove marks or stains, use all-purpose spray cleaner. Under no circumstances shall wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost

E. Clean the return air grills in the operations area and in the equipment room.

F. Empty and clean outside cigarette receptacles, if applicable.

5. SEMI-ANNUAL CLEANING (April, October) A. Vacuum/clean chairs.

B. Vacuum all accessible carpeted walls. This does not include the modular furniture.

C. Wash all interior and exterior windows.

D. Clean all fluorescent light fixtures plates. Vacuum light fixture grids in the Operations

Areas to remove dust and dirt.

E. Carpeted Floors

Vacuum all areas thoroughly before doing the cleaning process. All carpeted areas shall be cleaned using a low moisture cleaning process. Do not use hot water extraction or so-called "Steam Cleaning" except as when and where approved by GCP.

Do not use the Spin-Bonnet method.

6. ANNUAL (April) A. Ceramic Tile Floors (Breakroom, Restrooms, and Entry Ways)

All ceramic tile floors shall be cleaned using the following procedure:

1. Sweep or vacuum as required removing loose dust and dirt.

2. Remove foot marks and small spills and damp mop or sponge.

3. A cleaning solution shall be mixed according to the manufacturers directions.

Use double bucket or two standard buckets, one containing fresh cleaning solution, the other to receive dirty cleaning solution removed from the floor.

4. Apply cleaning solution to the floor and agitate with a floor machine and scrubbing brush attachment or, a long handled scrubbing brush. Be especially careful to loosen all dirt in grout joints. Work small areas at a time to keep dirty cleaning solution from drying on floor.

5. Remove all dirty cleaning solution from floor with wet mop or autoscrubber.

6. Let floor dry before allowing traffic.

7. ADDITIONAL WORK OUTSIDE THE STATEMENT OF WORK

Additional work not covered in specifications on an “as needed” and “requested” basis. With an approved modification to the purchase order, the Contractor shall be compensated for the additional work at an hourly rate, to be included in the contract.

TERMS OF THE SOW

1. Vendor shall bill on a monthly basis in arrears for the service provided.

2. The contractor, if remotely located, shall designate a representative local to the contract site, with contact numbers, for the government representative to communicate with about the quality of work, progress, and technical details of the project. Neither the local representative nor the government representative has the authority to modify the contract in any manner which might affect the cost thereof.

3. The contractor shall be responsible for the scheduling and coordination of work on the site.

4. If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

5. If the contractor fails to expeditiously take the necessary action to ensure that performance shall be in conformity with contract requirements, the Government may terminate the contract.

6. All work shall be done as required above except on holidays of which work shall be accomplished the following day or as agreed upon by the contractor and GCP.

7. The Government reserves the right to inspect for quality control.

8. The Contractor and/or employee should sign in on the security log sheet when entering the property and should sign out when leaving the property.

-END OF SOW-