Statement_of_Work_(for_RFQ).pdf

Statement of Work Fire Detection and Alarm System: Testing, Inspection, and Monitoring

Introduction:

The Atlantic Oceanographic and Meteorological Laboratory (AOML) http://www.aoml.noaa.gov/ (located on Virginia Key in Miami, FL) is a research facility owned by the National Oceanic and Atmospheric Administration (NOAA). The main building was commissioned in 1973 and consists of roughly 78,000 square feet of office, laboratory, workshop, machinery, and storage space. There is also a 3,000 square foot warehouse and boat storage area behind the main building.

1. Scope:

NOAA is seeking a contractor capable of performing fire alarm inspection and monitoring services at AOML.

This Statement of Work (SOW) details all requirements for monitoring, inspecting, and testing the facility fire detection and alarm system. The contractor shall provide all material, labor, equipment, etc. needed in order to complete the required services.

2. Fire Detection and Alarm System Components:

a. The facility has an EST QuickStart fire alarm control unit with two circuits.

b. The detection system consists of 29 manual fire alarm boxes, 183 photo detectors, 8 duct detectors, and 14 heat detectors.

c. The notification system consists of 55 horns/strobes and 23 strobes.

d. The system operates on 120 vac/20 amps, with a 12V sealed lead-acid battery providing 24-hour secondary (standby) power capacity.

3. Monitoring Services:

a. The contractor shall at all times provide remote, continuous monitoring of the fire detection and alarm system throughout the contract period via any means necessary to ensure the safety of the facility.

b. In the event that an alarm or system malfunction is detected remotely, the contractor shall immediately notify local authorities and/or AOML facilities personnel, in accordance with the circumstance and its urgency.

4. System Testing and Inspections:

a. Control units, power supplies, and accessible peripheral devices for the fire detection and alarm system shall be visually inspected and functionally tested annually (in January of each respective year) by Florida state certified FASA (Fire Alarm System Agent) technicians in accordance with National Fire Protection Association (NFPA) 72, chapter 10. All tests and inspections shall be scheduled in advance, in coordination with the provided facility contacts.

b. To help minimize false alarms, and in accordance with NFPA guidelines, accessible smoke detection devices will be cleaned at a rate of 100% annually (in January of each respective year).

Devices may be dismantled to expose the smoke chamber (where applicable) and cleaned using soft cloth, lint brush, cotton swabs, suitable cleaning solution, or anti-electrostatic charge vacuum. NOTE: Certain types of analog sensors shall be cleaned as needed for panel reading.

http://www.aoml.noaa.gov/

c. To ensure accuracy, and in accordance with NFPA guidelines, sensitivity testing shall be performed on detection devices at a rate of 100% annually (in January of each respective year).

Testing shall be performed using only Underwriters Laboratories (UL) approved sensitivity testing equipment. Detection devices performing outside the listed sensitivity range will be re-cleaned and re-tested, and if necessary, recommended for replacement. NOTE: Certain types of analog smoke sensors will automatically satisfy this requirement electronically.

5. Emergency Service Calls:

a. In the event of failure of all or a portion of the fire detection and alarm system, the contractor shall provide emergency service (on-site service only as needed) within 8 hours of notification.

b. If emergency service is provided during normal working hours (between 8:00 a.m. and 5:00 p.m.

Monday through Friday, excluding federal holidays), then all labor to diagnose system problems and replace failed devices shall be provided by the contractor as part of the monthly rate.

c. If emergency service is provided outside of normal working hours, then all labor hours shall be invoiced at the pre-determined hourly rate established on the contract for each respective year, and will be paid to the vendor using a Government purchase card as the payment vehicle.

6. Deliverables:

a. The annual testing and inspection report, including precise location (e.g. system address and/or physical location) and test results (e.g. voltage reading) of each component or device tested shall be provided via email to all 3 of the contact points listed below within 2 weeks of completion of the annual testing (performed in January of each respective year).

7. Place of Performance:

Atlantic Oceanographic and Meteorological Laboratory (AOML) 4301 Rickenbacker Causeway Miami, FL 33149

8. Period of Performance:

Base Year: 1/1/2014 through 12/31/2014 Option Year 1: 1/1/2015 through 12/31/2015 Option Year 2: 1/1/2016 through 12/31/2016 Option Year 3: 1/1/2017 through 12/31/2017 Option Year 4: 1/1/2018 through 12/31/2018

9. Special Considerations:

Close coordination with NOAA personnel is essential. The contact points for this contract are as follows:

Associate Director Phone: 305-361-4544 Email: AOML.Associate.Director@noaa.gov Greg Banes Phone: 305-361-4456 Email: gregory.banes@noaa.gov Manny Fraga Phone: 305-361-4373 Email: Manuel.Fraga@noaa.gov mailto:AOML.Associate.Director@noaa.gov mailto:gregory.banes@noaa.gov mailto:Manuel.Fraga@noaa.gov