Statement of Work

STATEMENT OF WORK

HVAC Systems Testing, Inspection and Repair

NOAA Gulf of Mexico Disaster Response Center

The NOAA Gulf of Mexico Disaster Response Center is a 15,000 square foot facility located at 7344

Zeigler Blvd, Mobile, AL 36608.

The contractor shall furnish all supplies, equipment and labor to perform inspection, testing and preventive maintenance of HVAC system components of the NOAA Gulf of Mexico Disaster Response

Center (DRC). All testing, inspection and documentation of work shall be conducted in accordance with component manufacturer’s operation and maintenance instructions. Documentation shall be provided to the DRC Contracting Officer’s Technical Representative (COTR) within 10 working days of performance of a specific inspection and/or task. Documentation shall have, at a minimum, the procedure performed, certification by the contractor that work was performed, date and time and the results of the test/inspection or maintenance. Site visits and electrical drawings may be requested.

COTR – Captain Michele Finn, NOAA (michele.a.finn@noaa.gov)

Work Specifications:

Summary of Testing, Inspection and Maintenance:

All scheduled monthly tests and inspections will occur during the first week of every month on a day pre-determined by the DRC COTR and the contractor. On site work shall be conducted during normal business hours of 8 a.m. to 4 p.m. on the pre-determined day of the normal work week of Monday –

Friday, excluding Federal holidays. All tasks performed shall be logged with the following information:

date, personnel performing work, specific task/sub-task performed, status or findings, required follow-up monitoring and/or maintenance.

Task A – Data Aire, Inc. Inspection Checklist Items (Monthly Tasks):

All tests, inspections and repairs shall be performed in accordance with the Data Aire, Inc. Operation and Maintenance Manual. The Data Aire, Inc. Monthly Maintenance Inspection Checklist shall be used to document all actions.

See attached Data Aire, Inc. Monthly Maintenance Inspection Checklist for the complete list of task items to be completed every month and reference the facility HVAC drawings.

Task B – Data Aire, Inc. Maintenance Inspection Checklist Items (Quarterly Tasks):

All tests, inspections and repairs shall be performed in accordance with the Data Aire, Inc. Operation and Maintenance Manual. The Data Aire, Inc. Quarterly Maintenance Inspection Checklist shall be used to document all actions.

See attached Data Aire, Inc. Quarterly Maintenance Inspection Checklist for the complete list of task items to be completed every 3 months and reference the facility HVAC drawings.

In addition to the checklist items, all system air filters shall be changed on a quarterly basis. The government will provide the filters.

mailto:michele.a.finn@noaa.gov

Task C – Unscheduled Maintenance on HVAC hardware:

Any additional unscheduled maintenance or services that are required or recommended by the vendor and found during the scheduled maintenance must first be approved by the Contracting Officer (CO), and will be paid for via a modification to the purchase order (PO) billed at the hourly rate specified on the PO.

Parts, Equipment and Supplies to Support Inspection, Routine Maintenance on HVAC hardware:

This will be utilized if and when it is needed.

Task D –Maintenance on Trane components (Semi-Annual): for Option Years 1-3 only

All activities under this task shall be performed in accordance with Trane specifications, utilize Trane-provided checklists for documentation and be accomplished by an authorized Trane service professional.

Semi-Annual maintenance on the one Trane BMSC000AAA (S/N E10H32387) system control unit in accordance with the manufacturer’s specifications and semi-annual checklist provided by Trane.

Semi-Annual Trane VAV control inspection shall include the following: verification of communications between the VAV controllers and the building automation system, temperature sensor calibration and a physical site inspection in addition to checklist items provided by Trane.

Semi-Annual Full System Backup and System Calibration shall include: calibration of the connect service tool and disconnect service tool in addition to system backup and calibration checklist items provided by

Trane.

Task E –Unscheduled Maintenance on Trane components: for Option Years 1-3 only

Any additional unscheduled maintenance or services that are required or recommended by the vendor and found during the scheduled maintenance must first be approved by the Contracting Officer (CO), and will be paid for via a modification to the purchase order (PO) billed at the hourly rate specified on the PO.

Parts, Equipment and Supplies to Support Inspection, Routine Maintenance and Unscheduled Maintenance

This will be utilized if and when it is needed.

Base Year: 9/1/2012 through 8/31/2013

(Task A) – Data Aire, Inc. Inspection Checklist Items (Monthly Tasks)

(Task B) – Data Aire, Inc. Maintenance Inspection Checklist Items (Quarterly Tasks)

(Task C) – Unscheduled Maintenance on HVAC hardware

Parts, Equipment and Supplies to Support Inspection and Routine Maintenance on HVAC hardware

Option Year 1: 9/1/2013 through 8/31/2014

(Task B) – Data Aire, Inc. Maintenance Inspection Checklist Items (Quarterly Tasks)

(Task C) – Unscheduled Maintenance on HVAC hardware

Parts, Equipment and Supplies to Support Inspection and Routine Maintenance on HVAC hardware

(Task D) – Maintenance on Trane components (Semi-Annual): for Option Years 1-3 only

(Task E) – Unscheduled Maintenance on Trane components: for Option Years 1-3 only

Parts, Equipment and Supplies to Support Inspection, Routine Maintenance and Unscheduled

Option Year 2: 9/1/2014 through 8/31/2015

(Task B) – Data Aire, Inc. Maintenance Inspection Checklist Items (Quarterly Tasks)

(Task C) – Unscheduled Maintenance on HVAC hardware

Parts, Equipment and Supplies to Support Inspection and Routine Maintenance on HVAC hardware

(Task D) – Maintenance on Trane components (Semi-Annual): for Option Years 1-3 only

(Task E) – Unscheduled Maintenance on Trane components: for Option Years 1-3 only

Option Year 3: 9/1/2015 through 8/31/2016

(Task B) – Data Aire, Inc. Maintenance Inspection Checklist Items (Quarterly Tasks)

(Task C) – Unscheduled Maintenance on HVAC hardware

Parts, Equipment and Supplies to Support Inspection and Routine Maintenance on HVAC hardware

(Task D) – Maintenance on Trane components (Semi-Annual): for Option Years 1-3 only

(Task E) – Unscheduled Maintenance on Trane components: for Option Years 1-3 only