WBR 1406.303-1_Template 1 JOTFOC Posted_1.pdf

140R2021Q0042 Page 1 of 4

WBR 1406.303-1 Template 1 (11/2020)

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION

In accordance with FAR 6.302 or FAR 13.501(a), the proposed contractual action is pursuant to the statutory authority identified in paragraph 4. This template is required for actions over the Simplified Acquisition Threshold (unless the procurement is acquired as a limited source IAW FAR 8.405-6 or is an Exception to Fair Opportunity IAW FAR 16.505(b)(2)).

1. Agency and Contracting Activity (FAR 6.303-2(b)(1)).

Contracting Activity: U.S. Department of the Interior, Bureau of Reclamation, CA Great Basin Region, Division of Acquisition Services, 2800 Cottage Way, Sacramento, CA 95825

2. Nature/Description of Action (FAR 6.303-2(b)(2)).

This is a sole source justification for a Firm-Fixed Price contract to remanufacture pumps.

3. Description of Supplies/Services (FAR 6.303-2(b)(3)).

The objective of this contract is to remanufacture four (4) existing pumps to better handle high sediment load of the water pumped from the East Bear Creek and provide a longer service life between major repairs. The pumps are anticipated to be delivered to Contractor’s facility in June 2021. The Government’s independent cost estimate for the entire effort .

4. Statutory Authority Permitting Other than Full and Open Competition (FAR 6.303- 2(b)(4)). (Check one)

Authority FAR Coverage Application 41 U.S.C. 1901 FAR 13.501 Only one responsible source using

Simplified Acquisition Procedures (above SAT but below $7M)

41 U.S.C. 1903 FAR 13.501 Special emergency procurement authority

41 U.S.C. 3304(a)(1) FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements

41 U.S.C. 3304(a)(1) FAR 6.302-1(c) Application for brand-name descriptions

41 U.S.C. 3304(a)(2) FAR 6.302-2 Unusual and compelling urgency

41 U.S.C. 3304(a)(3) FAR 6.302-3 Industrial mobilization; engineering, developmental or research capability; or expert services

41 U.S.C. 3304(a)(4) FAR 6.302-4 International Agreement 41 U.S.C. 3304(a)(5) FAR 6.302-5 Authorized or required by statute

140R2021Q0042 Page 2 of 4

WBR 1406.303-1 Template 1 (11/2020)

41 U.S.C. 3304(a)(6) FAR 6.302-6 National Security 41 U.S.C. 3304(a)(7) FAR 6.302-7 Public Interest

5. Demonstration of Contractor’s Unique Qualifications (FAR 6.303-2(b)(5)).

Remanufacturing of these pumps must be done by the Original Equipment Manufacturer (OEM), Cascade Pump Company. The original design, specifications, dimensions, and tolerances of the pumps are proprietary to the company. As part of the remanufacturing process, Cascade will manufacture new parts such as impellers and bearings and will update the existing as built drawings, service manuals, and parts lists to ensure consistency of parts and history of records. Due to the above exclusivity, non-OEM/3rd Party vendors do not have access to the original specifications and tolerances.

The exclusive nature of the remanufacturing was confirmed by a third-party vendor (Mechanical Analysis/Repair, Inc.) who stated to the Contracting Officer that this work can only be done by the OEM. An email from Cascade also confirmed that they are the only vendor that can remanufacture the pumps.

6. Description of efforts made to maximize competition (FAR 6.303-2(b)(6)).

SBA Search using keyword “Pump”, and California identified 19 potential vendors.

These vendors were notified via emails of the sources-sought posted on betaSAM, represented as 140R2021Q0042. The email included a copy of the draft Statement of Work, which detailed the tasks required. The email also stated that firms capable of providing remanufacture of the pumps must submit a written notice that demonstrates their ability to meet the stated requirement.

A sources-sought notice was posted in betaSAM for 7 days under announcement number 140R2021Q0042. The notice included a copy of a draft Statement of Work which detailed the tasks required. The announcement stated that firms capable of providing remanufacture of the pumps must submit a written notice that demonstrates their ability to meet the stated requirement.

7. Determination of Fair and Reasonable Cost (FAR 6.303-2(b)(7)).

The Contracting Officer will evaluate and ensure that the price is reasonable and fair in accordance with the evaluation techniques at FAR Part 13.106-3.

8. Description of Market Research Conducted (FAR 6.303-2(b)(8)).

The Contracting Officer, Contract Specialist and the Program Office conducted market research in support of this acquisition. The results are as follows:

a. Contracting Office:

betaSAM: A sources-sought notice was posted on betaSAM for 7 days to provide notice of the overhaul and remanufacturing of the Cascade pump. The notice included a copy of a draft Statement of Work, which detailed the specifics of this requirement. The announcement stated that firms which can remanufacture the pumps, must submit a