Water Treatment Specification Conneaut lake PA118.pdf

PDF 265 KB Posted Jul 25, 2024

Attached to: W15QKN-24-Q-5133 Water Treatment Services - Conneaut Lake, PA118
Solicitation number: W15QKN-24-Q-5133
Issued by: Department of the Army Materiel Command Contracting Command Picatinny Arsenal

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Written by GovTribe AI · Jul 25, 2024

This document contains the specifications for the water treatment services contract at the Equipment Concentration Sites (ECS)/Area Maintenance Support Activity (AMSA) 103 in Conneaut Lake, PA (PA118). The contractor shall provide all labor, equipment, tools, materials, supervision and other items or services necessary to perform weekly water treatment services, including testing and documenting water quality parameters, adjusting chemical feed pumps, maintaining chemical containers and the holding tank, and performing preventive maintenance on the equipment. The contractor must be a Pennsylvania State Certified Water Operator Class D, with Subclasses 7 and 8. The contract also requires the contractor to perform yearly water sampling and testing for various contaminants according to the Pennsylvania Department of Environmental Protection's monitoring schedule. Testing results must be reported electronically to the DEP.

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File	Type	Posted
PWS Conneaut Lake PA118 Water Treatment Services.pdf	PDF	Jul 25, 2024
Sources Sought Notice - Conneaut Lake PA118 - Water Treatement Services.pdf	PDF	Jul 25, 2024

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SPECIFICATIONS

FOR

WATER TREATMENT

ECS/AMSA 103

6467 MIKEWOOD BLVD

CONNEAUT LAKE, PA 16316

JUNE 2013

Revised 1 February 2024

SECTION C-1

GENERAL

C.1 Scope Of Work: The contractor shall provide all labor, equipment, tools, materials, supervision and other items or services necessary to perform water treatment services. The water treatment services shall be performed as specified and be subject to the terms and conditions of the resulting contract.

C.1.1 The work shall be performed in accordance with these specifications and the requirements set forth by the manufacturer’s instructions. The Contractor shall perform the tasks as indicated in paragraphs C.5.1.1 through C.5.1.7 There shall be no exceptions to or deviations from any part of the contract or from any approved work without prior written approval of the Contracting Officer (KO). The Contractor shall familiarize himself/herself as to the exact nature of the work and the water treatment/distribution system to be serviced. The Contractor must perform to the standards in the resulting contract.

C.1.1.1 The Contractor shall become familiar with all details of the work, verify all dimensions in the field, and shall advise the Contracting Officer of any discrepancy before performing the work.

C.1.1.2 The Contractor will be Department of Environmental Protection (DEP) certified water operator. The Contractor shall be a certified water operator for a non-transient, non-community water supplier for classes D with sub-classification of 7 and 8. The Contractor will provide a copy of the certification to the Contracting Officer (KO) and a copy to the Facility Operation Specialist prior to any work commencing.

C.1.2 WORK SCHEDULE:

C.1.2.1 The work shall be performed between 8:15 Am and 4:30 PM (Monday through Friday), federal holidays excluded. The work will be performed weekly. When a scheduled workday falls on a federal holiday, that work will be performed on the weekday either immediately following or preceding the holiday, as approved by the Facility Operation Specialist.

C.1.2.2 No work shall be performed during non-duty hours, weekends, or when the Government has no force on duty available for inspection of the Contractor’s work unless prior approval with the Facility Operations Specialist and the Facility Coordinator has been obtained.

C.1.3 ADMINISTRATION DATA:

C.1.3.1 Regular Schedule: Contractor shall provide, if necessary, a written schedule to the KO for approval indicating the dates the work will be performed. Unless the contractor is otherwise notified by the KO, the schedule is approved as submitted and no changes will be allowed without written approval from the KO or COR.

C.1.4 INTERFERENCE WITH BUSINESS:

C.1.4.1 The work shall be performed in such manner that there will be minimal interruption in, or interference with Government operations.

C.1.5 PROTECTION OF PROPERTY:

C.1.5.1 The contractor shall be held responsible of the cost of any repairs caused by negligence or abuse on his/her part or on the part of his/her employees.

C.1.6 SAFETY:

C.1.6.1 The contractor shall instruct employees in appropriate safety measures as specified by the applicable provisions of Occupational Safety and Health Act of 1979, PL 91-596 (84 STAT 1590). The contractor’s employees shall not create safety hazards.

C.1.7 FIRE PROTECTION AND PREVENTION:

C.1.7.1 The contractor shall comply with all fire protection measures IAW National Fire Protection Association.

C.1.8 ENERGY CONSERVATION:

C.1.8.1 The contractor shall instruct employees in utility conservation. The contractor shall operate under conditions, which preclude the waste of utilities, which shall include, but are not limited to, the following and other like items:

C.1.8.1.2 Equipment controls for heating, ventilation and air conditioning systems shall not be adjusted by the contractor or the contractor’s employees.

C.1.8.1.3 Water faucets and valves shall be turned off after use.

C.1.8.1.4 Any faulty switches, faucets or other utility controls shall be reported to the facility coordinator.

C.1.9 QUALITY ASSURANCE: The Government will monitor the contractor’s performance under this contract.

SECTION C-2

DEFINITIONS

C.2 DEFINITIONS:

C.2.1 CONTRACTING OFFICER (KO): The KO is the only person with authority to enter into, amend, modify, or take any other action with respect to the contract requirements on behalf of the Government.

C.2.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR): The COR is responsible for administration of the Government contract only.

The COR is not authorized to modify any part of these requirements or sign any form (s) obligating expenditure of Government funds.

C.2.3 QUALITY ASSURANCE: Those actions taken by the Government to check goods or services to determine that they meet the requirements of the contract.

C.2.4 QUALITY CONTROL: Those actions taken by a contractor to control the production of goods or services so that they meet the requirements of the contract.

C.2.5 FACILITY COORDINATOR: A person at the facility who is responsible of the overall daily operations of the facility. This person may be military or civilian. The facility coordinator is not authorized to modify any part of these requirements or sign any form (s) obligating expenditure of Government funds.

C.2.6 FACILITY OPERATIONS SPECIALIST: A person responsible for the maintenance and repair of the facility including the service contracts.

The POC for the contractor regarding issues of the contract.

SECTION C-3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

C.3 GENERAL:

C.3.1 The Government will provide the facilities, materials, equipment and services listed below:

C.3.1.1 Storage space for supplies and equipment will be provided to the contractor for the contractor’s exclusive use in the storage of equipment and articles essential to performance. The contractor shall make no alternations to the space without written permission from the facility coordinator and shall vacate the space upon written notice from the KO and shall restore the space to its original condition without charge to the government. Storage space shall be maintained by the contractor in a neat, clean and sanitary manner.

C.3.1.2 Utilities such as water, sewage, electric power and light will be supplied to the contractor for what is essential to perform required tasks.

Energy conservation practices shall be employed by the contractor in servicing the building.

SECTION C-4

CONTRACTOR FURNISHED ITEMS

C.4 GENERAL:

C.4.1 The contractor shall furnish all necessary supplies, repair parts, materials, tools support equipment and vehicles necessary to perform all work required by this contract. The contractor shall be an authorized maintenance, repair and dealer of LMI digital liquid pumps. The contractor shall also know how to operate and maintain LMI programmable dividers. The Contractor will be Department of Environmental Protection (DEP) certified water operator. The Contractor shall be a certified water operator for a non-transient, non-community water supplier for classes D with sub-classification of 7 and 8. The Contractor will provide a copy of the certification to the Contracting Officer (KO) and a copy to the Facility Operation Specialist prior to any work commencing.

C.4.2 EQUIPMENT:

C.4.2.1 The contractor shall provide and operate all necessary equipment. Such equipment shall be of the size and type adequate for the required purpose.

SECTION C-5

SPECIFIC TASKS

C.5 SCOPE OF WORK: Operational and Maintenance of Non-Transient Public Water System 6201170

C.5.1.1 TEST AND DOCUMENT WATER QAULITY PARAMETERS: This shall be accomplished by testing the chlorine residual weekly as outlined in the Disinfection Residual Rule (DRR) site sample plan, and polyphosphate residual twice monthly. The following areas will be tested for free chlorine residual: Hydro room, break room sink, warehouse break room sink. The free chlorine residual parameter shall be between .2 ppm and .4 ppm. The chlorine residual readings for each location shall be recorded in the O&M water treatment binder. The following areas will be tested for polyphosphate twice monthly: Break room sink, warehouse break room sink. The polyphosphate residual readings shall be recorded in the O&M water treatment binder.

C.5.1.2 ADJUST CHEMICAL FEED PUMPS: The chemical feed pumps shall be adjusted in order to obtain water stabilization IAW the water parameters. Adjust the chemical feed pump for the Sodium Hypochlorite so that the parameter reading for the chlorine residual is between .2 and .4 ppm. Adjust the chemical feed pump for the polyphosphate so that the parameter reading for the lead residual is not above the Maximum Contaminant Level (MCL) of .015 ppm and the copper residual reading is not above the Maximum Contaminant Level (MCL) of 1.3 ppm.

C.5.1.3 SODIUM HYPOCHLORITE AND POLYPHOSPHATE CONTAINERS: The chemical containers will be checked twice monthly.

Chemical containers shall have a sufficient amount of the chemical inside the container until the next scheduled service. All containers shall have the original label affixed to the outside of the container. If a smaller secondary container is used, all of the information contained on the original label must also be on the secondary container. The contractor shall also supply current Safety Data Sheets (SDS’s) for the sodium hypochlorite and the polyphosphate.

C.5.1.4 HOLDING TANK: The treated water located in the holding tank shall be flushed twice monthly to ensure all foreign material is out of holding tank.

C.5.1.5 PREVENTIVE MAINTENANCE: This work shall be accomplished monthly on the two chemical feed pumps. The following items will be checked IAW the manufacturers instructions.

a. Liquifram seal rings:

b. Valve balls

c. Injection check valve spring

d. injection supply line as needed.

The above items shall be replaced yearly IAW the manufacturers instructions. The facility management specialist will be notified if and when the above items need replacement.

C.5.1.6 REPORTS: These reports will be accomplished monthly. They shall include water testing results from the certified testing laboratory. Any adjustment made to the chemical feed pumps, and the amount of chemicals added to the containers as well as negative findings will be included on this monthly report.

C.5.1.7 CLEAN-UP: All areas shall be cleaned and free from dirt, dust, or any other foreign material.

C 6 SCOPE OF WORK: Water testing and sampling for Non-Transient Public Water System 6201170

C.6.1.1 Contractor shall perform the following sampling and prepare for analysis the following water testing parameters at ECS 103 Conneaut Lake PA at the prescribed yearly monitoring schedules found in section D.

a. Total Coliform

b. Chlorine Residual

c. Nitrate

d. Nitrite

e. IOC’s

f. SOC's

g. VOC’s

h. Lead and Copper

i. HAA5’s

j. TTHM’s

k. Asbestos

C.6.1.2 Contractor shall be a Pennsylvania State Certified Water Operator Class D, with the Subclass 7 and 8 or higher.

C.6.1.3 Contractor shall collect the samples using only EPA Approved sampling techniques.

a. All samples shall be collected from the systems designated location according to the PA DEP Monitoring Schedule for PWS# 6201170. See attached appropriate monitoring schedule in section D. It is the contractor’s responsibility to verify that the water sampling locations specified in this Scope of Work are correct and IAW with the DRR Site Sampling Plan.

C.6.1.4 The contractor shall only use a Pennsylvania Certified Laboratory for analysis of the samples.

a. The Laboratory shall be certified in the analysis of Drinking Water parameters of the following: Microbiology, Basic Drinking Water Category, Metals (trace and inorganic nonmetals), Volatile and Semi-Volatile Organic Compounds, Asbestos for Potable Water, & Synthetic Organic Compounds (see attached schedule in section D).

b. Contractor shall provide a copy of the Pennsylvania Certification from the testing Laboratory to the COR, prior to sampling.

c. Contractor shall ensure that the Laboratory will report all samples electronically to the PA DEP using an established PA DEP DWELR account.

d.All samples must be reported electronically by the 10th of the following month that the samples analyses were completed via the PA DWELR System.

e. Reporting via paper copies to the PA DEP is not permitted.

f. Contractor will acquire fresh sampling bottles/ containers & preservatives from the designated Laboratory prior to each sampling event.

g. If lab error occurs because the contractor utilized improper sampling method, improper sample bottles or expired preservatives then a resample will occur, at the contractor’s expense.

h. Contractor shall provide their own coolers and ice for proper chilling and transport of samples. It is the contractor’s responsibility to ensure that all samples are transported to the Laboratory and samples analyzed within the samples designated holding time.

i. Any samples rejected by the Laboratory, for any reason, will be resampled immediately by the contractor, at the contractor’s expense.

C.6.1.5 Total Coliform

a. Total Coliform Samples will ONLY be analyzed by the Membrane Filtration (MF) method, 9222, as defined by the most accredited version of Standard Methods for the Examination of Water and Wastewater.

i. Alternative methods are NOT permitted.

b. Samples will be collected monthly based on Calendar Year.

c. Samples (1) must be collected from the DISTRIBUTION System, also outlined in the Total Coliform Site sampling plan

1. Sample will only be collected from sampling locations that can be properly sterilized.

2. The water MUST be flushed for several minutes prior to sampling.

3. Samples are NOT PERMITTED to be taken from a hose or other distribution source that is prone to contamination.

d. Samples shall be identified to the lab as follows on the Chain of Custody: PA118-TC/CL2-YYYYDDMM

e. Samples shall be sampled at the beginning of each month to allow for resample (i.e. earlier in the month), should a holding time be exceeded, or laboratory error occurs.

C.6.1.6 Nitrate and Nitrite (NO2/NO3)

a. Samples MUST be collected during the 3rd Calendar Quarter

b. Samples (1 of each) MUST be collected from the systems ENTRY POINT 101.

c. Samples shall be identified to the lab as follows on the Chain Of Custody: PA118-NO2/NO3-YYYYDDMM

d. Samples shall be sampled within the designated quarter to allow for resample (i.e. earlier in the quarter), should a holding time be exceeded, or laboratory error occurs.

C.6.1.7 Inorganic Chemicals (IOC’s)

a. Samples MUST be collected any time during the appropriate Calendar Years found in Section D

b. Samples (1set each) MUST be collected from the systems ENTRY POINT 101

c. Samples shall be identified to the lab as follows on the Chain of Custody: PA118IOC-YYYYDDMM