Water Tank Rental Services PWS.pdf

PWS | Air Force Marathon Portable Water Tank Rental

PERFORMANCE WORK STATEMENT (PWS)

Air Force Marathon Portable Water Tank Rental

01 July 2026

1.0 Scope of Work

This PWS outlines the requirements for a contractor to provide, deliver, set up, and remove portable water dispensing tanks for the annual Air Force Marathon events held at Wright- Patterson Air Force Base (WPAFB) and the National Museum of the United States Air Force.

1.1 Hydration Station Distribution and Runner Support

The contractor shall support 25 total hydration stations distributed as follows:

⋅ Marathon Events (Full, Half, and 10K): The contractor shall support 23 hydration stations positioned throughout the course to service an estimated 12,000 participants.

⋅ 5K Race Event: The contractor shall support two (2) hydration stations positioned along the 5K course to service an estimated 2,500 participants.

2.0 Period of Performance

The contract includes one (1) base year with up to four (4) optional one-year extensions.

Period Event Dates

Base Year (2026) September 18-19, 2026

Option Year 1 (2027) September 17-18, 2027

Option Year 2 (2028) September 15-16, 2028

Option Year 3 (2029) September 14-15, 2029

Option Year 4 (2030) September 20-21, 2030

3.0 Contractor Responsibilities

The contractor is entirely responsible for the provision, delivery, setup, management, and removal of the required equipment as detailed below:

3.1 Equipment Specifications

The contractor shall provide a total of 55 portable water tanks, all of which meet the following requirements:

⋅ Capacity & Design: Minimum 125 gallons per tank, designed to be stable on most level surfaces.

⋅ Dispensing: Equipped with multiple spouts to allow simultaneous use, with at least two (2) attached food-grade hoses per tank for filling cups.

⋅ Valve Requirements:

o 21 tanks: Shall be equipped with a speed-fitting valve suitable for filling 10-gallon coolers with electrolyte drinks.

o 4 tanks: Do not require a speed-fitting valve (designated for the two 5K event stations and Marathon stations Full “U” and 10K “T”).

⋅ Water Source: All tanks shall be filled with potable water sourced from a licensed water delivery contractor. The contractor shall provide the name of the water delivery company to the Government POC after the contract is awarded.

3.2 Delivery, Setup, and Removal

• Labor & Transport: The contractor shall provide all necessary labor, transportation (e.g., trucks, forklifts), and equipment required for the complete execution of delivery, setup, and removal.

• Setup Deadline: All 55 water tanks shall be delivered, placed at the 25 designated hydration stations, and filled by the Friday before.

• Removal Deadline: All tanks and associated equipment must be removed from the event grounds immediately following the completion of the events on the Saturday.

3.3 Management & Contingencies

• Contractor POC: The contractor shall designate a primary Point of Contact to communicate with the Government POC.

• Quote: The contractor's quote shall be a comprehensive price estimate encompassing all equipment, services, and labor. Travel costs shall be separated out and in accordance with the Federal Travel Regulations.

• Extreme Heat Contingency: The contractor must maintain the capability to increase the number of water tanks if requested due to projected extreme heat. The contractor must establish a "no-later-than" date by which the Government can request additional tanks.

4.0 Government Point of Contact (POC)

The Government POC for the Air Force Marathon office will be identified in the final awarded contract.

⋅ Role: The Government POC is responsible for coordinating the execution of the work, including final setup locations, schedule coordination, and base access sponsorship.

⋅ Exclusion: The Government POC shall not be responsible for invoicing, billing, or payment processes.

5.0 Invoicing and Payment

• Submission: Payment will be made upon submission of a proper invoice only after all equipment has been delivered and the services are accepted by the Government.

• System Requirement: A proper invoice shall be submitted via Wide Area Work Flow

(WAWF).

• Invoice Details: The invoice shall include the contractor’s name and address, invoice number and date, contract order number, Contract Line Item Number (CLIN), description of services, and total price.

6.0 Installation Access and Security

The contractor must comply with all WPAFB security and access requirements to perform the work.

⋅ Base Access Passes: The contractor shall coordinate with the Government POC to secure necessary base access passes (e.g., DBIDS) for all personnel prior to delivery dates. The contractor is responsible for ensuring personnel can pass vetting to prevent delays.

⋅ Commercial Vehicle Entry: All commercial vehicles must enter WPAFB via the Commercial Vehicle Delivery Gate (CVDG) at Gate 26A (off State Route 235).

Commercial vehicles will not be permitted entry through any other gate.

⋅ Documentation: Drivers must present a valid REAL ID-compliant driver’s license, current vehicle registration, proof of insurance, and a valid contract order clearly specifying WPAFB as the destination.

⋅ Inspections: All vehicles, drivers, and passengers are subject to search by the 88th Security Forces Squadron.