Water_Supply_Assessment.pdf

REQUEST FOR PROPOSAL

26-018

WATER SUPPLY ASSESSMENT

City of Hayward

777 B Street

Hayward, CA 94541

RELEASE DATE: October 29, 2025

DEADLINE FOR QUESTIONS: November 5, 2025

RESPONSE DEADLINE: November 19, 2025, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/hayward-ca https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Hayward

REQUEST FOR PROPOSAL

Water Supply Assessment

I. Introduction II. Project Details

III. Scope of Work IV. Evaluation Criteria V. Vendor Submissions

Attachments:

A - City of Hayward Professional Services Agreement – EXAMPLE

B - General Provisions

C - Non-Collusion Affidavit

D - Nondiscriminatory Affirmative Action Cert Statement

E - Non-nuclear

Request For Proposal #26-018 Title: Water Supply Assessment

1. Introduction

1.1. Summary

NOTICE IS HEREBY given that the City of Hayward invites sealed proposals for 26-018 Water Supply

Assessment. Each proposal shall be in accordance with the general provisions for purchase of work and services on file in the office of the Utilities, 777 B Street, Hayward, CA 94541-5114. All proposals must be submitted to the City's eProcurement Portal by 4:00 pm on Wednesday, November 19, 2025 and clearly identified with RFP title, number, company name and due date. It is the sole responsibility of the proposing firm to ensure that proposals are received prior to the closing time, as late bids will not be accepted and deemed nonresponsive.

The City is seeking a qualified Consultant to prepare a Water Supply Assessment (WSA) for a proposed

Industrial Facility pursuant to the standards set forth in California Water Code (CWC) Section 10910 et seq. (SB 610). The proposed project will be overseen by City staff from the Public Works & Utilities

Department and will include staff from Water Resources and Utilities Operations and Maintenance.

1.2. Background

The City of Hayward, California, is in Alameda County and is known as the “Heart of the Bay” because of its central and convenient location to San Francisco, Oakland, and San Jose. It is served by an extensive network of freeways and bus lines and has two BART stations and an Amtrak station. Currently, it is estimated that there are approximately 160,000 residents in the City.

Since 1962, the City’s sole source of potable water has been supplied from the San Francisco Public

Utilities Commission’s (SFPUC) Regional Water System. The City is a member agency of the Bay Area

Water Supply and Conservation Agency (BAWSCA), a special district, comprised of twenty-six member agencies that purchase wholesale water from the SFPUC. BAWSCA represents the interests of SFPUC wholesale water customers by coordinating and providing regional water supply planning, resource development, and water conservation program services to the wholesale purchasers of water from the

SFPUC’s Regional Water System.

The City’s water system provides water services for residential, commercial, industrial, institutional and fire suppression purposes. The City owns and operates a municipal wastewater collection system and

Water Resource Recovery Facility (WRRF) that serves most of the City, as well as a small number of properties in unincorporated areas of Alameda County. The City is a founding member of the East Bay

Dischargers Authority, a Joint Powers Authority that disposes treated wastewater through a deepwater outfall to the San Francisco Bay. The City also owns and operates a recycled water treatment facility that produces disinfected tertiary recycled water for irrigation purposes.

In October 2001, Senate Bill 610 (SB 610) was signed into California state law with an effective date of

January 1, 2002. SB 610 (CWC Section 10910 et seq.) amended existing law to require assessment of water supply sufficiency for certain development projects, as defined in CWC Section 10912. SB 610 requires that WSAs be prepared in accordance with the bill’s requirements to recognize that water supply and demand analysis are critical at the early stages of land use planning projects. The basic premise of SB 610 is to determine whether “total projected water supplies available during normal, single dry, and multiple dry water years during a 20-year projection will meet the projected water https://procurement.opengov.com/portal/hayward-ca demand associated with the proposed project, in addition to the public water system’s existing and planned future uses, including agricultural and manufacturing uses,” as described in CWC Section 10910, Paragraph c.3. The legislation encourages agencies to build on information contained in their Urban

Water Management Plans (UWMPs) regarding water demand and supply projections. The UWMP is a basic planning tool to document current and future water use, describes water supplies that will be available to meet demand, in both normal and dry years, and to verify adequate supplies will be available to meet demand over a 20-year planning period.

Generally, water supply assessments under SB 610 are triggered by a city or county determination that a particular project is subject to the California Environmental Quality Act (CEQA), Public Resources Code

Section 21000, et seq., and that the project falls within the categories set forth in CWC Section 10912.

The City has determined that, due to the amount and types of chemicals the project will possess in its inventory at full build-out, the project is subject to approval of an Administrative Use Permit pursuant to

Hayward Municipal Code Section 10-1.3100, et seq. As an Administrative Use Permit is a discretionary approval, the City has determined that the project is subject to review under CEQA. Further, because the project will demand an amount of water equivalent to, or greater than, the amount of water required by a 500 dwelling unit project, the project requires a WSA.

1.3. Contact Information

Any administrative questions regarding bidding procedures should be directed to:

Project Contact:

Cheryl Munoz

Water Resources Manager

777 B Street

Hayward, CA 94541

Email: cheryl.munoz@hayward-ca.gov

Phone: (510) 583-4701

Procurement Contact:

Rita Perez

Purchasing Manager

777 B Street

Hayward, CA 94541-5114

Email: rita.perez@hayward-ca.gov

Phone: (510) 583-4801

Department:

Utilities

Department Head:

Alex Ameri

Director of Public Works mailto:cheryl.munoz@hayward-ca.gov tel:(510)583-4701 mailto:rita.perez@hayward-ca.gov tel:(510)583-4801

1.4. Timeline

Release Project Date October 29, 2025

Question Submission Deadline November 5, 2025, 4:00pm

Question Response Deadline November 12, 2025, 4:00pm

Submission Deadline November 19, 2025, 4:00pm

Review Period of Proposals November 20, 2025 - December 4, 2025

Interview (finalist) December 2, 2025

Consultant Selection Date December 3, 2025

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City of Hayward is accepting electronic proposal submissions. Proposers shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Communication Regarding this RFP

All communication from prospective proposers regarding this RFP must be submitted in the Question &

Answer portal within the City's project posting. Please submit each question SEPARATELY.

Communication by telephone or in person will not be accepted. Attempts by or on behalf of a prospective or existing vendor to contact or to influence any member of the selection committee, any member of the City Council, or any employee of the City of Hayward with regard to the acceptance of a proposal may lead to elimination of that vendor from further consideration.

2.3. Desired Qualifications

Proposer shall possess all professional licenses, certifications, and experience necessary to perform civil engineering consultant services for public agencies in California as specified under this RFP.

Furthermore, it is desired that the proposer provide a minimum of three (3) projects similar to the WSA project described herein, that your firm’s team members have recently completed. References are to be included with the proposal as described in [Section 3.3] of this RFP. Public sector references are preferred.

2.4. Project Valuation Estimate

The City has estimated this project to be in the range of approximately $25,000 and $30,000.

2.5. Project Schedule and Timeline

The City has estimated a timeline of approximately 6-8 weeks to complete the project tasks as described in the Scope of Work.

2.6. Last Day for Questions

All questions must be submitted to the Question & Answer portal within the City's project posting by

4:00 pm Wednesday, November 5, 2025. This will allow sufficient time for any addenda to be issued by the City to all proposers. Please submit each question SEPARATELY.

2.7. Award of Contract

The City reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner the City decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the City may require and to be the sole judge of selection process. The City also reserves the right to negotiate separately in any manner to serve the best interest of the City. The City retains the right at its sole discretion to select a successful vendor.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/hayward-ca/projects/201193

2.8. City's Rights Reserved

• The City reserves the right to select the proposal which in its sole judgment best meets the needs of the City. The lowest proposed cost will not be the sole criterion for recommending the contract award. The recommended selection of the evaluation committee is final and subject only to review and final approval by the Steering Committee and the City Council.

• The City reserves the right to reject any or all proposals and to waive technicalities and informalities when such waiver is determined by the City to be in the City’s best interest.

• The City reserves the right to retain all accepted proposals, including proprietary documentation, regardless of which proposal is selected. No proposals will be returned to vendors.

• The City reserves the right to request any supplementary information it deems necessary to evaluate proposer’s experience or qualifications. This may include supplemental financial information, additional interview(s), and/or additional presentation by the proposer.

• The City reserves the right to reconsider any proposal submitted at any stage of the procurement. It also reserves the right to meet with select proposers at any time to gather additional information. Furthermore, the City reserves the right to delete or add functionality

(i.e., modules and components) until the final contract signing.

• The City reserves the right to cancel, in part or in its entirety, this RFP, including, but not limited to: selection schedule, submittal date, and submittal requirements. If the City cancels or revises this RFP, all proposers will be notified in writing by the City.

• The City reserves the right to revise the RFP prior to the date that proposals are due. The City will communicate changes through addendum to this RFP. All registered proposers will be notified of revisions to the RFP. The City reserves the right to extend the date by which the proposals are due.

• The City reserves the right to split the award from this RFP between multiple proposals when such split award is determined to be in the best interests of the City.

• The City reserves the right, in its sole discretion, to reject any and all proposals and to waive informalities and minor irregularities in any proposals received. Failure to furnish all information requested or to follow the format requested herein may disqualify the proposer, in the sole discretion of the City. False, incomplete, misleading or unresponsive statements in a proposal may also be sufficient cause for a proposal’s rejection.

• This RFP does not commit the City to award a contract. All proposals submitted in response to this RFP become the property of the City and public records, and as such, may be subject to public review.

• The City shall not be liable for any pre-contractual expenses incurred by prospective vendors or selected contractors, including but not limited to costs incurred in the preparation or submission of proposals. The City shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this

RFP.

• If the successful proposer defaults, the City may award this RFP to the next best proposal and may recover the loss occasioned by the successful proposer against a surety bond, if any, or by suit against the successful proposer.

2.9. Protest

Should any proposer question or protest the award of the contract, such question or protest must be furnished in writing to the Purchasing Manager within three (3) calendar days after the City notifies all proposers of its Intent to Award. Such submittal must fully explain the basis of the objection supported by all relevant information facts and details. Letter must be signed by an authorized representative stating specific reason(s) for the protest including all relevant facts (law, rule, regulation, and criteria).

Questions or protests not furnished in writing as prescribed will not be accepted.

3. Scope of Work

3.1. Scope of Work

The primary objective is to prepare a Water Supply Assessment (WSA) for a proposed Industrial Facility

(Proposed Project) pursuant to California Water Code (CWC) Section 10910 et seq. The City has determined that, because the Proposed Project requires a discretionary Administrative Use Permit, the

Proposed Project is subject to review under the California Environmental Quality Act (CEQA), Public

Resources Code Section 21000, et seq. Further, based on the estimated water demand, the Proposed

Project is determined to be a “project” as defined in CWC Section 10912. Therefore, pursuant to CWC

Section 10910, Paragraph (a), a WSA shall be prepared. The WSA will evaluate whether the City’s total projected water supplies available during normal, single dry, and multiple dry water years over a 20-year projection will meet the projected water demand of the Proposed Project, in addition to existing and planned future uses.

The City has begun the process of developing its 2025 Urban Water Management Plan (UWMP) in accordance with CWC Section 10610 et seq. and aims to complete it by July 2026. As the 2025 UWMP process is underway, information included in the City’s adopted 2020 UWMP, incorporating the San

Francisco/Sacramento-San Joaquin Delta Estuary (Bay Delta Plan Amendment), Agreements to Support

Healthy Rivers and Landscape (also referred to as “Voluntary Agreements”), as well as information in the

City’s current Water Demand Model, may serve as the basis for preparation of the WSA.

The basic services required for developing the WSA shall include but are not limited to: data collection, review, and analysis; write-up(s) of required sections; data presentation; preparation of draft and final reports; and development, documentation, and coordination of information with City staff. The selected consultant shall prepare a comprehensive WSA that includes, but is not limited to, the following tasks:

Task 1 – Project Management and Coordination

The Consultant shall develop an efficient strategy and work plan to complete all tasks and effectively communicate with City staff and the project team throughout the project. Project management includes day-to-day interface and communication between the Consultant and City over the span of the project.

The City seeks a Consultant team that is proactive, communicates effectively, and has the bandwidth to manage the project.

Specific tasks may include but are not limited to:

A. Provide overall project management and quality control to ensure that all tasks are fully completed within the allocated budget and time frame

B. Coordinate a project ‘kick-off’ meeting, and pre-scheduled project meetings with City staff as needed (telephone, virtual, and/or in-person meetings)

C. Communicate and consult regularly with the project’s core City staff

D. Attend and/or present at meetings with City staff as needed

E. Prepare monthly billings with accurate invoices, timely progress reporting, and cost information summaries that include a narrative of services provided and the remaining budget for each task

Task 1 Deliverables:

• Project management work plan including schedule and budget

• Meeting agendas, minutes, and lists of identified action items, and milestones

• Meeting presentation materials and handouts

• Monthly progress reports and invoices

Task 2 – Background Information

The Consultant shall develop background descriptions for the following, using gathered information and data provided by staff, and from the City’s Water Demand Model:

A. WSA legislation and requirements (CWC 10910 et seq.)

B. The Proposed Project, including project location and a map

C. City’s service area and water system, including a map of the service area

D. City’s current and future population, demographics, and land uses

Task 3 – Water Supply Analysis

The Consultant shall identify and quantify the current and proposed future water supplies for the City as included in the adopted 2020 UWMP, and any additional information provided by the City, including a description of projected SFPUC dry-year shortfalls as a result of the Bay-Delta Plan Amendment, Voluntary Agreements, and any City-specific policies and approaches as appropriate.

Consultant shall prepare the following information:

A. Water supply projections including current and projected future potable and non-potable water supplies, quantifying the supply availability for each supply source identified

1. Incorporate:

a. Water supply information from the City and SFPUC, including historical supply data

b. Updated information from SFPUC on Bay Delta Plan Amendment impacts

c. Reliability of the water supply and vulnerability to seasonal or climatic shortage

d. Potential supplemental water supplies

e. City’s water quality impacts

f. Distribution system water loss

B. Current and proposed future demand management measures

C. Additional information as deemed necessary to assess the City’s current and future water supply pursuant to CWC Section 10910 et seq., including, but not limited to written contracts or other proof of entitlement to City’s identified water supply.

Task 4 – Water Demand Analysis

The Consultant shall identify and quantify the City’s current and projected future water demands over a

20-year projection based on information in the adopted 2020 UWMP, the City’s General Plan and

Housing Element, currently anticipated development projects, the City’s current Water Demand Model, and other water demand factors identified in literature and other public sources for similar land uses approved by the City. In addition, the Consultant shall quantify the projected future water demands of the Proposed Project.

The Consultant shall identify the following:

A. Water demand projections using information from the City, including current and projected future potable and non-potable water demands, quantifying the supply availability for each supply source identified

1. Incorporate:

a. City’s existing and future proposed water demands for all water use sectors

b. Distribution system water loss

c. Demand projections for the Proposed Project

B. Assess whether the Proposed Project was, or was not accounted for in the 2020 UWMP

C. Additional information as deemed necessary to assess the City’s current and future water demand pursuant to CWC Section 10910 et seq.

Task 5 – Supply and Demand Comparison

The Consultant shall complete a comparison of the projected water supplies and demands for the City over a 20-year projection period (through the year 2045), consistent with the requirements of CWC section 10910, et seq., to determine whether the City has sufficient water supplies to supply the

Proposed Project during current and projected normal, single dry, and multiple dry water years during the projection period. The estimate will reflect the most recent changes to the UWMP regulations.

The Consultant shall use information developed in Tasks 3 and 4 to identify the following:

A. Current water supply and demand data

B. Projected future water supplies and demand data

C. Reliability of existing and planned water sources

D. Potential water supply deficiencies and proposed mitigation strategies

E. Additional information as deemed necessary to assess the City’s current and future water demand pursuant to CWC Section 10910 et seq.

Task 6 – Prepare Draft and Final WSA

The Consultant shall write, format, and prepare tables and charts for all sections of the WSA in accordance with CWC Section 10910 et seq.

A. Draft WSA: Consultant shall prepare a Draft WSA that reflects the City’s information and input throughout the preparation process and provides necessary information and documentation for inclusion in environmental documents for the Proposed Project, such as an Initial Study, Negative Declaration, Mitigated Negative Declaration, or Environmental Impact Report (EIR), as applicable.

B. The Draft WSA will be considered the consultant’s final proposed document for City staff review, prior to preparation of the Final WSA.

C. Final WSA: Consultant will meet with City staff once all comments are received, to consolidate comments into the Final WSA to the City’s satisfaction.

Task 6 Deliverables:

The Consultant shall work collaboratively to review, provide input for, and recommended revisions to ensure the following deliverables are developed to the satisfaction of the City:

• Draft WSA (Electronic copies in Word and PDF formats)

• Final WSA (Electronic copies in Word and PDF formats)

• Meeting agendas and minutes

3.2. Overview of Scope

A. Consultant Selection:

1. The purpose of this RFP is to solicit proposals to provide all of the above services.

B. Schedule:

1. The following provides milestones in the consultant selection process for City of Hayward

Water Supply Assessment:

a. Electronically submit completed proposals to City of Hayward Utilities at 4:00 pm on

Wednesday, November 19, 2025 to https://procurement.opengov.com/portal/hayward-ca/projects/201193.

b. Consultant selection on TBD

3.3. Proposal Format

The City encourages economy and discourages an overly lengthy proposal. The proposal shall be limited to a maximum of 30 pages for the Letter of Transmittal, Statement of Qualifications, Project Manager and Team, References, Work Plan and Approach, Schedule, Cost Proposal, and Revisions and Additions to Scope of Services. Appendices, which are not accounted for in the page count, shall include resumes

(furnished at no more than 2 pages per team member), detailed scope of work, and exceptions to the

City’s Standard agreement. Do not include resumes for personnel that are not anticipated or available to work on this project. Section dividers and appendices do not count in the overall page count in the proposal. All pages shall be printed on 8-1/2” x 11” except for the level of effort which may be printed on 11”x17” paper. Each 11”x17” page shall count as one page.

A. Letter of Transmittal: Describe your firm’s interest and commitment in providing consulting services to the City. The Letter of Transmittal should identify the name, title, address, telephone number and signature of the individual(s) authorized to negotiate and bind the consultant contractually. In addition, the letter shall identify the primary contact person for your team and acknowledge receipt of any and all addenda, if any were issued.

B. Statement of Qualifications: Provide a statement of your firms qualifications for performing the requested services, including relevant recent experience.

C. Project Manager and Team: List the consultant team members who will be dedicated to the

City’s project, including Project Manager, who will be the primary point of contact with the City, and any other key team members. Provide concise statements of applicable qualifications and experience of each team member expected to be working on the project. List subconsultants, if any, who will be utilized for this project. Key tasks and associated responsible personnel should be identified, along with their geographic locations. Include the firm’s organizational chart with respect to the project.

D. References: Provide a minimum of three (3) references for similar projects or services that your firm’s key team members have recently completed. Include brief descriptions of the projects, including project dates and duration, project location, client names and contact persons (with addresses and phone numbers), total project costs, and the roles of key team members on the referenced project. Public sector references are preferred.

E. Work Plan and Approach: Discuss your firm’s understanding of the scope of services to be performed. Include a narrative description, with a work plan to implement all tasks identified in the SOW and any recommended additional tasks. All assumptions and any significant exclusions should be clearly identified. Describe the method for managing overall project costs, schedule, quality assurance/control, and other critical issues. Highlight approaches to promote successful collaboration and coordination with and between Consultant and City staff.

F. Schedule: Provide a detailed schedule to complete each task described in the SOW.

G. Cost Proposal: Provide a schedule of fees and billing rates for all services and breakdown of costs by task and sub-task described in the SOW and required in Section 5.4. The cost proposal must be provided in a table format that identifies the key project team members proposed for each task and sub-task, the number of management, engineering, technical, and support personnel hours, and the total cost for each task. Compensation will be on a time-and-materials basis and not to exceed the authorized amount. Refer to Section 2.4 of this RFP for the City’s estimated valuation of the project to be considered in the cost proposal. Consultant selection will not be based solely on cost, but will be based on a combination of factors that best demonstrate a firm’s ability to meet the City’s evaluation criteria and project objectives as described in Section 4 of this RFP.

H. Revisions and Additions to Scope of Services: Within this section of the proposal (included in the

30-page count), Consultant shall review the preliminary scope of services and provide input on recommended revisions or addition to the scope. This section is intended to allow Consultant to highlight key areas of the scope that Consultant proposes changes or deviations to that will improve the project delivery either from a schedule or efficiency standpoint. In addition, Consultant may propose additional tasks or highlight items about the scope that would be helpful to successful project delivery. Consultant shall also prepare a detailed scope of work to be included in the appendix of the proposal which builds on the preliminary scope of work developed by the City.

I. Appendices:

1. Resumes (2-page limit per resume):

a. Provide resumes for key personnel in Appendices.

b. Resumes should contain information on person’s specific role on a project, and not just general project descriptions.

c. Provide not more than five (5) projects similar to the work to be undertaken and performed by key personnel. Include name, address, and current telephone number of references for each of the projects described. In addition, provide start and end dates when project was performed and note if work was performed for a different firm.

d. Project references provided in resume shall be provided for work that demonstrate experience with projects similar to the Water Supply Assessment.

2. Detailed Scope of Services – list agreement with and/or enhancements and modifications to draft scope of services included in this Request for Proposals.

3. If any portion of the City’s standard Professional Services Agreement is unacceptable to your firm, please identify the particular clause(s). Proposers should not assume that the City will accept any proposed changes.

3.4. Interview Format

The interview format and duration has not been determined. Firms being invited to interview will be informed of the interview format 5 days before the scheduled interview. The City may select a consultant team based on the written proposal.

3.5. Reference Documents

The following reference documents are available on the City's website:

• City of Hayward Urban Water Management Plan (Maddaus Water Management, Inc., July 2021)

• City of Hayward Water Shortage Contingency Plan (Maddaus Water Management, Inc., July

2021)

• City of Hayward 2040 General Plan https://www.hayward-ca.gov/sites/default/files/Hayward_2020%20UWMP_Final.pdf https://www.hayward-ca.gov/sites/default/files/Hayward%202020%20Water%20Shortage%20Contingency%20Plan_Final.pdf https://www.hayward-ca.gov/2040-general-plan

4. Evaluation Criteria

The City will review all proposals received as part of a structured evaluation process. For each decision point in the process, the City will evaluate proposers according to specific criteria and will then elevate a certain number of proposers to compete in the next level.

The sole purpose of the proposal evaluation process is to determine which solution best meets the City’s needs. The evaluation process is not meant to imply that one proposer is superior to any other, but rather that the selected proposer can provide and has proposed the best solution and implementation approach for the City’s current and future Library needs.

A review committee will evaluate all responses to the RFP that meet the submittal requirements and deadline. Submittals that do not meet the requirement or deadline will not be considered. The review committee will rank the proposals and arrange interviews with the finalist prior to selection.

The table below describes the criteria that will be used to review proposals and interview performance.

The proposals will be reviewed by City staff. The composition of the interview panel has not been determined; it could consist of the proposal reviewers, individuals that were not formally involved in proposal review and/or officials of partner agencies. The City reserves the right to select a consultant based on written proposals alone (i.e., without an interview). The City also reserves the right to not select a consultant.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Understanding

RFP Responses will be evaluated against the

RFP specifications and the questions below:

• Has the Proposer demonstrated a thorough understanding of the purpose and scope of the project?

• How well has the Proposer identified pertinent issues and potential problems related to the project?

• Has the Proposer demonstrated that it understands the deliverables the

City expects it to provide?

Points Based 25 (25% of Total)

2. Project Approach and Schedule

RFP Responses will be evaluated against the

RFP specifications and the questions below:

• Has the Proposer demonstrated a clear and efficient approach to ensure project deliverables and goals are achieved?

• Has the Proposer demonstrated that it understands the City's time schedule and can meet it?

Points Based 25 (25% of Total)

3. Qualifications of the Project Team

Project teams will be evaluated to ensure they include essential and complementary skills to achieve best possible outcomes for the project.

• Project Manager's experience and commitment to project

• Key staff experience and commitment to project

• Experience and qualification of subconsultants (if applicable)

• Comments received from references may be considered

Points Based 25 (25% of Total)

4. Reasonableness of Cost

Cost proposals will be evaluated based against the RFP specifications as well as the considerations below:

• Reasonableness (i.e., does the proposed pricing accurately reflect the Proposer’s level of effort to meet requirements and objectives?)

• Realism (i.e., is the proposed cost appropriate to the nature of the products and services to be provided?)

• Affordability (i.e., the ability of the

City to finance this project)

Points Based 25 (25% of Total)

5. Vendor Submissions

5.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. General Conditions

B. Special Provisions and Specifications

C. Non-Collusion Affidavit

D. Nondiscriminatory Affirmative Action Cert Statement

E. Non-nuclear

☐ Yes

☐ No

*Response required

5.2. Do you have issue with any particular clause(s) of the City’s standard Professional Services Agreement?

If any portion of the City’s standard Professional Services Agreement is unacceptable to your firm, please identify the particular clause(s) in a separate letter to the City submitted with your proposal.

5.3. Proposal (without Cost Proposal)*

Please Upload your COMPLETE Proposal here. Please upload your cost proposal separately in the next step

*Response required

5.4. Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required