WATER QUALITY TESTING BID DOCUMENTS REBID.pdf

FY ‘22

CONTRACT DOCUMENTS

FOR

10. WATER QUALITY TESTING AND REPORTING

ERIC RYDER MAX KAMEL

DIRECTOR ASSISTANT DIRECTOR

TOWN OF HUDSON

DEPARTMENT OF PUBLIC WORKS

1 MUNICIPAL DRIVE

HUDSON MA 01749

INVITATION TO BID

MATERIALS & SERVICES

Sealed proposals will be received at the Office of the Director of Public Works, 1 Municipal Drive, Hudson, MA 01749, until 10:00 A.M., THURSDAY, MAY 6TH, 2021 at which time all bids will be publicly opened and read for the purpose of providing the Town of Hudson, Department of Public Works the following:

Proposal must be on forms furnished by the Director of Public Works and are available online or at the DPW office located at 1 Municipal Drive, Hudson, MA after April 14th, 2021.

All material bids may be obtained at following link or contact DPW Office 978-562-9333

FY’22 Material Bid Specifications https://www.townofhudson.org/department-public-works/pages/fy22-material-bids

12. FERRIC CHLORIDE

15. WATER QUALITY TESTING AND REPORTING

16. TRAFFIC LINE PAINTING AND MARKING

Address all proposals to the Director of Public Works, 1 Municipal Drive, Hudson, MA 01749.

PLEASE SUBMIT ONE BID PER ENVELOPE AND MARK ON ENVELOPE PURPOSE OF BID

ENCLOSED.

The Board of Selectmen must approve any contract issued in response to a successful bid. The Town reserves the right to reject any or all bids.

Minority and Women Businesses are encouraged to bid.

Eric M Ryder Director of Public Works https://www.townofhudson.org/department-public-works/pages/fy22-material-bids

EXHIBIT A

TOWN OF HUDSON

DEPARTMENT OF PUBLIC WORKS

DRINKING WATER TREATMENT FACILITY

SPECIFICATIONS

FOR

WATER QUALITY TESTING AND REPORTING

1. GENERAL INFORMATION

The Town of Hudson intends to contract for a Water Quality Testing and Reporting Service for the Period from July 1, 2021 to June 30, 2022 as specified. All analysis procedures shall conform to the applicable sections of 310 CMR 22.00, Massachusetts Drinking Water Regulations and Department of Public Health Regulations. All drinking water analysis reports shall be submitted on D.E.P. and/or D.P.H. approved forms or via eDEP as appropriate and certified by the laboratory director. Copies of all reports will also be sent to D.P.W.-Water Division.

2. TESTING AND QUANTITY

Testing of samples for the following parameters shall be performed using approved procedures as noted above:

DRINKING WATER ANALYSIS SAMPLE QUANTITY & FREQUENCY

Alkalinity 1 Sample Per Month (Report on TOC Form) Arsenic 14 Samples Once Per Year Copper 120 Samples Per Year Haloacetic Acids 4 Samples Per Quarter Inorganics 2 Samples Per Year Iron 9 Samples Per Year Lead 120 Samples Per Year Manganese 9 Samples Per Year Nitrate 7 Samples Once Per Year Nitrite 2 Samples Once Per Year Perchlorate 7 Samples Once Per Year Radium 226 & Radium 228 1 Sample Per Year Secondary Contaminants 2 Samples Once Per Year Trihalomethanes 4 Samples Per Quarter Total Organic Carbon 2 Samples Per Month VOC’s Regulated 18 Samples Per Year Total Coliform 38 Samples Per Month Fluoride 1 Sample Per Month Gross Alpha Particle Activity 1 Sample per Year PFAS 204 Samples Per Year Chloride 12 Samples Per Year

NOTE: The D.P.W. staff will measure the chlorine residual and record the value on the chain of custody form for each Total Coliform sample. Perform and report the HPC value for any Total Coliform sample that does not have a chlorine residual shown.

NON-POTABLE WATER

Testing of non-potable water for the following parameters shall be performed using procedures as noted in Section 1 above or as directed by the D.P.W. Aluminum analysis results shall be reported to the D.P.W. ONLY.

Total Aluminum 1 Test Per Month

WATER QUALITY TESTING AND REPORTING (CONTINUED)

3. REPORTING

DRINKING WATER

A copy of each certified analysis report on applicable D.E.P. and D.P.H. submission forms for each required parameter shall be forwarded within fourteen (14) days of testing to Mr. Peter Ferrantino, Department of Public Works-Water Division, 1 Municipal Drive, Hudson, MA 01749. The original certified report and one copy shall be submitted to Department of Environmental Protection and Department of Public Health as applicable. The laboratory must be approved and capable to submit reports using the eDEP system. eDEP reporting is required and bidders must submit a copy of your eDEP approval with your bid submittal.

Certified reports shall be submitted to the D.E.P. and/or D.P.H. no later than the 10th of the month following the sampling month. The testing facility awarded the bid for these services shall be responsible for any and all cost of any fines, resampling, retesting and/or resubmittal of reports due to their failure to submit accurate reports by this deadline.

NON-POTABLE WATER

Analysis results shall be forwarded within fourteen (14) days of testing to the D.P.W. only. Results shall be tabulated in a report certified by the laboratory director and shall include, as a minimum, date sample taken, sampler’s initials, sample identification, date of analysis, results, and method used.

4. NOTIFICATION OF EXCEEDANCES

The laboratory shall notify the Hudson Public Works-Water Division by telephone at 978-568-9629 upon discovery (no later than 24 hours) of an analytical result that exceeds a drinking water standard (MCL) or guideline.

5. LABORATORY ERROR

If test results are invalid due to laboratory error or do not meet other D.E.P. or D.P.H. submission requirements, then reanalysis and resubmittal of report(s) shall be performed at no cost to the Town of Hudson.

6. SPLIT SAMPLE

If D.E.P. or D.P.H. requires a split sample, the laboratory shall pay the sampling cost if the initial analysis is disregarded and the Town of Hudson will pay the sampling cost if the split sampling confirms the initial test result.

7. SAMPLE BOTTLES

The awarded laboratory shall be responsible to provide the sufficient quantity and size sample bottles. Sample bottles shall contain the proper preservative (if required) for the sample to be collected.

The laboratory shall, with bottles supplied, provide a list that clearly describes which bottles and preservatives are for which samples. (See also Item 8 below.)

8. COURIER SERVICE

Sample bottles for the required tests shall be supplied, delivered to and picked up from the Town of Hudson Gates Pond Water Treatment Facility at an appropriate time for sampling to be performed on the second and third Tuesday of each month. Samples to be analyzed shall be picked up at the facility between 1 and 2:30 P.M. on the second and third Tuesday of each month.

9. CERTIFICATION AND PROFICIENCY

The Commonwealth of Massachusetts shall currently certify the testing facility for at least four (4) of drinking water test parameters listed in Section 2. The testing facility shall supply a copy of each certification with the bid proposal.

The testing facility shall also provide certified copies of their five most recent ‘Proficiency Sample Testing Results’ scores for the drinking water test parameters in Section 2.

The testing facility shall list the Commonwealth of Massachusetts certified laboratory(s) that will be subcontracted to perform the analysis for the parameters which the testing facility is not state certified. This list shall be included in the bid proposal.

Testing facility shall be approved for the analysis methods of all the List 1 analytes except perchlorate.

Within fourteen (14) days of bid award, the test facility receiving the award, shall supply copies of certifications(s) and certified copies of the five most recent ‘Proficiency Sample Testing Results’ scores for the drinking water test parameters in Section 2 for all sub-contracted laboratories listed in the bid proposal.

10. INSURANCE

The awarded testing facility shall provide the Town of Hudson with a Certificate of Insurance indicating coverage for Workers’ Compensation in accordance with State Regulation, Professional Liability Coverage in the amount of $1,000,000 limit per claim, Automobile Liability as required and General Liability in the amount of $1,000,000. The Town of Hudson shall be named as an additional insured and shall be notified in writing 30 days in advance of cancellation.

11. ADDITIONAL TESTING

The Town of Hudson may require from time to time an additional test(s) of those listed. The awarded facility shall provide those tests at the same price as submitted on the bid proposal for each test parameter.

12. REVENUE ENFORCEMENT

The awarded facility shall provide the Town of Hudson a Certificate of Compliance with the Revenue Enforcement and Protection Act.

EXHIBIT B

REQUIRED BID FORM PAGE 1 OF 2

BID FOR: WATER QUALITY TESTING & REPORTING SERVICE

ANALYSIS DESCRIPTION TOTAL ESTIMATED BID PRICE TOTAL ANALYTE

QUANTITY PER TEST ANNUAL PRICE

ALKALINITY 12 __________ _______________

ARSENIC 5 __________ _______________

HALOACETIC ACIDS 16 __________ _______________

INORGANICS 2 __________ _______________

IRON 16 __________ _______________

MANGANESE 16 __________ _______________

NITRATE 7 __________ _______________

NITRITE 2 __________ _______________

PERCHLORATE 7 __________ _______________

RADIUM 226 & RADIUM 228 1 __________ _______________

SECONDARY CONTAMINENTS 2 __________ _______________

TRIHALOMETHANES 16 __________ _______________

TOTAL ORGANIC CARBON 12 __________ _______________

VOC’S REGULATED 18 __________ _______________

TOTAL COLIFORM 372 __________ _______________

FLUORIDE 12 __________ _______________

TOTAL ALUMINUM 12 __________ _______________

GROSS ALPHA PARTICLE ACTIVITY 1 __________ _______________

LEAD / COPPER 120 __________ _______________

CHLORIDE 12 __________ _______________

PFAS 204 __________ _______________

TOTAL LABORATORY ANALYSIS BID PRICE _________________

REQUIRED BID FORM-PAGE 2 OF 2

COMPANY NAME: _________________________________________________________

CONTACT NAME: __________________________________________________________

(PLEASE PRINT)

TITLE: ___________________________________________________________

COMPANY ADDRESS: ____________________________________________________________

PHONE: ___________________ FAX:____________________ E MAIL:______________________

INDIVIDUAL AUTHORIZED TO SUBMIT BID: __________________________________________

(PLEASE PRINT)

DATE: ________________________ __________________________________________

(SIGNATURE)

EXHIBIT C

CERTIFICATE OF NON-COLLUSION

Chapter 30B, § 10

"The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals."

INDIVIDUAL OR CORPORATE OF PROPOSER

SIGNATURE OF AUTHORIZED AGENT

PRINTED NAME OF AUTHORIZED AGENT

DATE

EXHIBIT D

CERTIFICATE OF TAX COMPLIANCE

Pursuant to Massachusetts General Law Chapter 62C, § 49A, I hereby certify under penalties of perjury that I have, to the best of my knowledge and belief, filed all state tax returns and paid all state taxes required under law.

SOCIAL SECURITY OR FEDERAL I.D. NUMBER

SIGNATURE: INDIVIDUAL OR CORPORATE OFFICER

DATE

PLEASE PRINT:

CORPORATE NAME: ________________________________________________

ADDRESS: ________________________________________________________

P.O. BOX: _________________________________________________________

CITY, STATE, ZIP CODE: _____________________________________________

• Your Social Security Number or Federal Identification Number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing or tax payment obligations. Proposers who fail to correct their non-filing or delinquency will not have a contract or other agreement issued, renewed or extended. This request is made under the authority of M.G.L.

Ch. 62C, §48A.

EXHIBIT E

CERTIFICATE OF AUTHORITY

MEETING OF BOARD OF DIRECTORS

At a meeting of the Directors of the ___________________________________________ duly called (Corporation) and held at ____________________________________ on the ________________________day of

___________________, in the year ___________ at which a quorum was present and acting, it was voted, that _______________________ the ______________________________ of this Corporation (Name) (Title/Position) is hereby authorized and empowered to submit a bid, make, enter into, sign, seal and deliver, on behalf of this Corporation a Contract for

(Brief Description) with the Town of Hudson, and to issue any bid, performance, or payment bonds if required in connection with such Contract.

I hereby certify that the above is a true and correct copy of the record, that said vote has not been amended or repealed and is in full force and effect as of this date, and that ______________________________ is duly elected _______________________ of this Corporation.

Clerk or Secretary of the Corporation