Water Meter Replacement.pdf
PDF 144 KB Posted
- Attached to
- Water Meter Replacement Project
- Solicitation number
- RFQ-2025-WATERMETERS
- Issued by
- Alleghany County, North Carolina
About this file
This is a Request for Quotes (RFQ) issued by the Town of Elk Park, North Carolina for the procurement and installation of 157 Neptune water meters and setters. The project requires the removal of existing meters and setters, installation of new Neptune T-10 model meters (5/8" x 3/4"), compatible setters with integral shut-off valves, verification of installation accuracy and radio signal functionality, and documentation of meter serial numbers, ERT IDs, and GPS coordinates. All meters must comply with AWWA C700 standards and feature AMR/AMI compatible integrated wireless radio frequency technology. The RFQ was issued on October 8, 2025, with quotes due by October 20, 2025. Contractors must submit a proposed work schedule with their quotes, and the completion deadline is 60 to 90 days from the submittal deadline. The contact for the project is Jennifer Beam, Town Clerk, at 828-733-9573 or clerk@townofelkpark.org. Quotes must be submitted in person or by mail to the Town of Elk Park, PO Box 248, Elk Park, NC 28622.
Evaluation criteria for quote selection include total project cost, contractor experience and qualifications with municipal water systems, experience with the specified meter models, and ability to meet the project timeline. All quote submissions must include an itemized cost proposal with per-unit labor costs and total all-inclusive project cost, vendor qualifications with references from at least three similar projects, manufacturer warranty details, and a work plan with staffing and equipment requirements. Contractors must provide a minimum one-year workmanship warranty on installations. The Town reserves the right to reject any or all quotes, and contract award is subject to budget availability and Board approval. All work must comply with local, state, and federal regulations.
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Text version
REQUEST FOR QUOTES (RFQ)
Replacement of 157 Water Meters and Setters
RFQ No.: RFP-2025-WATERMETERS Issue Date: OCTOBER 8th 2025 Response Deadline: OCTOBER 20th 2025 Contact Person: JENNIFER BEAM, CLERK Phone: 828-733-9573 Email: clerk@townofelkpark.org Mailing Address: TOWN OF ELK PARK, PO BOX 248, ELK PARK, N.C. 28622
1. PROJECT OVERVIEW
The Town of ELK PARK is soliciting sealed quotes from qualified vendors for the procurement and installation of 157 Neptune water meters and setters. This includes removal of the existing meters and necessary setters, installation of new Neptune model meters, testing, and ensuring full operability.
2. SCOPE OF WORK
The selected contractor shall install:
A. METER & SETTER SPECIFICATIONS
• Water Meter Make & Model: Neptune T-10
• Meter Size: 5/8” x 3/4”
• Model Number: R900i ED2B11RWG3SG89
• Type: Integrated wireless radio frequency meter with encoded register
• Output: AMR/AMI compatible (Neptune R900i)
• Compliance: AWWA C700 standards or latest revision mailto:clerk@townofelkpark.org
B. SETTER SPECIFICATIONS
• Compatible setters to match meter size and connection type
• All setters must include integral shut-off valves
C. SERVICES REQUIRED
• Remove 157 existing meters and necessary setters
• Install 157 new Neptune meters and compatible setters if applicable
• Verify installation for accuracy, leaks, and radio signal
• Record meter serial numbers, ERT IDs, and GPS coordinates
3. PROJECT TIMELINE
• Completion Deadline: 60 to 90 days of submittal deadline
• Contractor must submit a proposed work schedule with the quote.
4. QUOTE REQUIREMENTS
All quotes must include:
1. Itemized Cost Proposal:
o Labor cost per installation o Total project cost (all-inclusive)
2. Vendor Qualifications:
o Relevant experience with municipal water systems o References from at least three similar projects o Certifications or licensing as required by law
3. Warranty Information:
o Meter manufacturer warranty details o Installer workmanship warranty (minimum 1 year)
4. Work Plan and Schedule:
o Expected timeline o Staffing and equipment plan o Communication plan for resident notifications
5. EVALUATION CRITERIA
Quotes will be evaluated based on:
• Total cost
• Experience and qualifications
• Experience with meter specifications
• Ability to meet project timeline
6. GENERAL CONDITIONS
• The Town reserves the right to reject any or all quotes.
• Award of the contract is subject to budget availability and Board approval.
• All work must comply with local, state, and federal regulations.
7. SUBMISSION DETAILS
Quotes Due By: OCTOBER 20, 2025 Submit IN PERSON OR BY MAIL TO:
TOWN OF ELK PARK
ATTN: JENNIFER BEAM
PO BOX 248
ELK PARK, NC 28622
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