Water_Heater_for_MCF-Stillwater.pdf

Event Description The Minnesota Department of Corrections (DOC) is looking to procure a water heater for the Stillwater facility. The project scope includes the delivery and set in place of the new water heater, but not the installation. The Department of Corrections staff will disconnect the old unit, while the awarded vendor will be responsible for the removal and disposal of the old unit. Our facility staff will handle all the final connections. See line details for additional specifications.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 1 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Question Response

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

PLACING ORDERS:

Enter the name, phone number, fax number, and e-mail address of your contact person for placing orders.

Response Comments

DELIVERY TIME FRAME:

What is the delivery time frame in calendar days after receipt of order (A.R.O)?

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 2 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

FREIGHT TERMS:

All deliveries must be FOB Destination with freight charges included in the unit price. Does your price include freight?

Yes

Response Comments

MAKE AND MODEL:

List the year, make, and model of the equipment offered.

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 3 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Options:1% in 30

2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 4 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Water Heater-Bock OptiTHERM (High Eff Condense) No substitutions allowed. Model: OT400N2; for the Stillwater facility.

Comments:

- One each: Bock OptiTHERM (High Eff Condense) No substitutions allowed.

Model: OT400N2 Manufacture Part Number: 55670-2 Type: Direct Fired Fuel Type: Natural Gas Thermal Efficiency: 99% Capacity (gal) : 119 gallon Max Rated Input BTU/HR (KW): 400,000 (117.23) ASME Certification: No CUL Listed: Yes CRN: Yes CEC Listed: Yes Emissions: Ultra Low NOx Altitude (select for OptiTHERM): 0-2,000 ft. (Opti Std. Models) Modulating (high Eff Condense): Yes Warranty: 5-Year Limited Tank / Heat Exchanger Weight: 1100.000000 The awarded Vendor is required to remove and dispose of the existing unit. The existing unit is Model number, OT400N2, Serial number, 22043023T. Department of Corrections staff will remove all plumbing and electrical hookups. The existing unit is located in the basement and may require a power dolly to assist in the removal of the old unit. Department of Corrections will not supply equipment/tools.

The new unit must be set in place but not installed. Department of Corrections staff is responsible for all plumbing and electrical hookups.

Award all or none. Responses that do not comply with the Event will be considered nonresponsive and will be rejected. The award will be made on an “all or none” basis. The responder must show the unit price and extension for each item and the sum total for all items. The unit price prevails.

Must be shipped FOB Destination, prepaid and allow. Freight must be included in price.

All work shall be completed no later than 6/30/25.

Any equipment provided must be tested and certified by an OSHA recognized testing laboratory (e.g., UL, TUV, CSA, etc.) in accordance with OSHA standard 29 CRF 1910.7 during the manufacturing process and labeled accordingly.

The Contractor shall clean up finished surfaces, storage areas, and areas contiguous to the work;

remove all debris, containers, and scrap materials from the project site and dispose of in a legal manner; touch up and restore any finishes that are damaged prior to final inspection.

Contractor must provide all tools/equipment necessary to complete the task/job/install.

The Contractor shall schedule inspection prior to final acceptance of Owner.

A Certificate of Insurance is required prior to final award and before the work may begin.

Awarded vendor will be required to complete mandatory admittance paperwork which may include a background check.

QUESTIONS/CLARIFICATIONS: Any question and/or clarifications in regard to the solicitation response must be made in writing to Theresa Blow at theresa.blow@state.mn.us. Answers will only be given in an addendum format. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. All

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 5 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No questions should be submitted no later than two days prior to the end date listed on the Event. The State may refuse to answer questions submitted after the questions deadline. Responders are not to contact anyone within any other State Agency regarding this solicitation.

SWIFT Supplier Portal questions can be answered by contacting the OSP help desk at 651.296.2600, OSPhelp.line@state.mn.us

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 6 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 7 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Water Heater-Bock OptiTHERM (High Eff Condense) No substitutions allowed. Model: OT400N2; for the Stillwater facility.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MCF-STILLWATER

COMMISSARY WAREHOUSE

5277 STAGECOACH TRAIL N

BAYPORT MN 55003-4100

United States

Quantity: 1 Due Date: 05/01/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 8 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Corrections Department Contact: Blow,Theresa A Phone:

Email: Theresa.Blow@state.mn.us

Event ID Format Type Page P7801-2000016907 Sell RFx 9 Event Round Version 1 1 Event Name Water Heater for MCF-Stillwater Start Time Finish Time 03/20/2025 15:00:00 03/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No