Water_Filter_Cartridge_Superintendent_Final_Approval_-_002-MSQ-0225.pdf

This document is a Notice of Recommended Bid Award from the School Board of Polk County, Florida's Purchasing Department for Bid File #002-MSQ-0225, specifically for Water Filter Cartridges. The bid was posted from 3/3/2025 at 9:00 AM until 3/6/2025 at 9:00 AM, with Hajoca Corporation of Lakeland, FL recommended as the vendor. The recommendation was scheduled to be presented for approval at the School Board meeting on March 5th, 2025, or by the Superintendent on March 25th, 2025. The contract period is anticipated to run from March 26, 2025, to March 25, 2026.

The procurement is for district-wide water filter cartridge needs, specifically 2,300 Oasis #041145-001 Versafilter III filter cartridges with no substitutions permitted. The School Board has authorized the Superintendent to approve contracts involving public fund expenditures up to $250,000, and the bid requires F.O.B. destination pricing that includes shipping to 6-10 maintenance shop locations within Polk County. The School Board reserves the right to award to multiple vendors and adjust quantities as needed. The bid process included competitive submissions from six vendors, with total bid values ranging from $101,844.00 to $165,623.00, ultimately recommending Hajoca Corporation as the preferred vendor.