Water_Deliver_Services.pdf

Maryland Department of Health

Clifton T. Perkins Hospital Center

Request for Bids for

Water Delivery Services

RFB NUMBER: BPM050780

ISSUE DATE: 4/14/2025

NOTICE TO BidderS

NOTICE

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace (eMMA) https://procurement.maryland.gov should register on eMMA.

Minority Business Enterprises Are Encouraged to Respond to this

Solicitation.

Key Information Summary Sheet

Request for Bids Water Deliver Services for Clifton T. Perkins Hospital

Center

Solicitation Number: BPM

RFB Issue Date: April 14, 2025

RFB Issuing Office: Clifton T. Perkins Hospital Center (CTPHC or the

"Hospital Center")

Procurement Officer: Victoria F. Bell

Director of Procurement

Clifton T. Perkins Hospital Center e-mail:

Office Phone:

Victoria.bell1@maryland.gov

410-724-3104

Bids are to be sent to: Submit via eMaryland Marketplace Advantage

Pre-Bid Conference: There will be no pre-bid conference for this solicitation.

Questions Due Date and Time

N/A

Bid Due (Closing)

Date and Time:

April 17, 2025, at 1:00pm Local Time

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made.

MBE Subcontracting

Goal:

No

VSBE Subcontracting

Goal:

No

Contract Type: Fixed Price, Indefinite Quantity

Contract Duration: Two Year base period with no options

Primary Place of

Performance:

Clifton T. Perkins Hospital Center

8450 Dorsey Run Road, Jessup, MD 20794

SBR Designation: No

Federal Funding: No mailto:Victoria.bell1@maryland.gov

1. Summary Statement and Background

a. The Clifton T. Perkins Hospital Center (CTPHC or the "Hospital Center") is issuing this

Request for Bids in order to procure the services as defined in Section 4, Deliverables with the intent to establish a contract between the successful bidders(s) and CTPHC.

b. This procurement is being solicited to obtain water delivery services of bottled water to include 3 or 5 gallon water bottles to the CTPHC campus, located at 8450 Dorsey Run

Road, Jessup, Maryland. The size of the bottles shall be determined based on the needs of the facility upon finalization of the contract.

c. CTPHC conducts pretrial evaluations of defendants referred by the Courts in criminal matters and also provides the State of Maryland with forensic and other specialized services for the benefit of individuals treated with a mental disorder or disability, the

Criminal Justice System, other Mental Health Treatment Centers, and safety and security of the Community. CTPHC is administered by the Maryland Department of Health.

CTPHC has an average daily inpatient population of approximately 275-280 patients and is temporarily accredited by the Joint Commission on the Accreditation of Healthcare

Organization (JCAHO).

2. Minimum Requirements

As part of the determination to be considered responsive, the Bidder must submit documentation in its Bid that it satisfies the following Minimum Qualifications:

a. This solicitation and subsequent contract require the following licenses/certifications:

1. Maryland license to do business;

2. Proof of quality water testing that meets Maryland Department of the Environment standards.

3. The identity of the Procurement Officer Victoria F. Bell

(410) 724-3104

Victoria.bell1@maryland.gov

4. Deliverables

The Contractor shall perform the following services throughout the Clifton T. Perkins Hospital

Center campus as needed, including but not limited to:

a. Delivery of bottled water in 3- or 5-gallon bottled sizes in to be determined after a baseline service is completed.

b. Delivery will be completed to the loading dock at the facility only.

5. State Staff and Roles

a. Contract Monitor

1. The State will provide a Contract Monitor, who may select a designee, with the responsibility for providing authorization for work to be performed and validation of completed work under this solicitation and subsequent contract.

The Contract Monitor will designate additional personnel and will provide associated contact information as needed.

2. The Contract Monitor or their designee shall provide access to work areas required to complete assigned tasks pursuant to this solicitation and subsequent contract.

b. Other Staff Responsibilities

Contract Monitor or designee will give written notice of performance issues to the

Contractor, clearly describing the problem and delineating remediation requirements(s).

The Contractor shall respond with a written remediation plan within three (3) Business

Days and implement the plan immediately upon written acceptance of the Contract

Monitor. If performance issues persist, the Contractor Monitor may request the immediate removal of the person(s) whose performance is at issue and determine whether a substation is required

6. Contract Term

a. The contract resulting from this solicitation shall be a indefinite quantity with firm fixed prices which shall commence upon acceptance of the signed contract by both parties.

b. The total cost of work shall not exceed $50,000.00 for the term of the contract.

7. Procurement method:

This Contract will be awarded in accordance with the Small Procurement method under

COMAR 21.05.07.

8. Bid/Proposal submission information:

a. The date and time when the bid/proposal is due 4/17/2025

b. Bids may only be submitted via eMMA (eMaryland Market Place

Advantage. Please DO NOT hand deliver any replies to the facility.

c. What must be submitted.

i. The bid form with appropriate pricing

ii. Qualifications documentation that may be required, as set forth in IFB Section

2.a.b.c. Failure to submit the bid form or documentation as stated in Section 2 will result in the vendor's offer being deemed ineligible for consideration.

d. Inquiries Statement:

i. Written questions from prospective Bidders will be accepted by the Procurement

Officer and shall be submitted via eMMA to the Procurement Officer indicated in section 3 of this document.

ii. The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the

Bid due date.

9. Award Determination

i. Most Favorable Bid Price (“Most favorable” is defined in COMAR

21.01.02.01.B. (57).

ii. Most Favorable Bid Price, will be determined by the “lowest responsive bid from a responsible bidder” in all instances.

10. Payment The Contractor shall bill the Department on a monthly basis for the work performed the previous month. The total cost of work may not exceed $50,000 for the term of the contract.

a. To be considered for payment, submission of a proper invoice must include the following information, without error:

i. Contractor name and address;

ii. Remittance address;

iii. Federal taxpayer identification (FEIN) number, social security number, appropriate;

iv. Invoice period (i.e. time period during which services covered by invoice were performed);

v. Invoice date;

vi. Invoice number;

vii. State assigned Contract number;

viii. State assigned (Blanket) Purchase Order number(s);

ix. Goods or services provided;

x. Amount due; and

xi. Any additional documentation required by regulation or the Contract.

b. The State reserves the right to reduce or withhold Contract payment in the event the

Contractor does not provide all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

c. The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

Invoices for final payment shall be clearly marked as “Final” and submitted when all work requirements have been completed, and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than sixty (60) calendar days from the Contract termination date.

d. The Contractor shall submit invoices by the 15th of the month in which services were delivered and shall be submitted electronically to:

dlctphcfiscalservices_MDH@maryland.gov

11. Security Requirements The following requirements are applicable to the Contract upon award:

a. Employee Identification:

i. Contractor Personnel shall display his or her company ID badge in a visible location at all times while on State premises. Upon request of authorized State personnel, each Contractor Personnel shall provide additional photo identification.

ii. Contractor Personnel shall cooperate with State site requirements, including but not limited to, being prepared to be escorted at all times, and providing information for State badge issuance.

iii. Contractor shall remove any Contractor Personnel from working on the

Contract where the State determines, in its sole discretion, that

Contractor Personnel has not adhered to the Security requirements specified herein.

iv. The State reserves the right to request that the Contractor submit proof of employment authorization of non-United States Citizens, prior to commencement of work under the Contract.

b. Persons with a criminal record may not perform services under the Contract unless prior written approval is obtained from the Contract Monitor. The Contract Monitor reserves the right to reject any individual based upon the results of the background check.

Decisions of the Contract Monitor as to acceptability of a candidate are final. The State reserves the right to refuse any individual Contractor Personnel to work on State premises, based upon certain specified criminal convictions, as specified by the State.

12. Insurance Requirements The Contractor shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract, including option periods, if exercised:

The following type(s) of insurance and minimum amount(s) of coverage are required:

i. Commercial General Liability - One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury and three million dollars

($3,000,000) annual aggregate. The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

ii. Worker’s Compensation - The Contractor shall maintain such insurance as necessary or as required under Workers’ Compensation Acts, the

Longshore and Harbor Workers’ Compensation Act, and the Federal

Employers’ Liability Act, to not be less than. one million dollars mailto:dlctphcfiscalservices_MDH@maryland.gov

($1,000,000) per occurrence (unless a state’s law requires a greater amount of coverage). Coverage must be valid in all states where work is performed.

The State shall be listed as an additional insured on the faces of the certificates associated with the coverages listed above, including umbrella policies, excluding Workers’

Compensation Insurance and professional liability.

All insurance policies shall be endorsed to include a clause requiring the insurance carrier to provide the Procurement Officer, by certified mail, not less than 30 days’ advance notice of any non-renewal, cancellation, or expiration. The Contractor shall notify the Procurement Officer in writing, if policies are canceled or not renewed within five (5) days of learning of such cancellation or nonrenewal. The

Contractor shall provide evidence of replacement insurance coverage to the

Procurement Officer at least 15 days prior to the expiration of the insurance policy then in effect.

d. Any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

e. The recommended awardee must provide current certificate(s) of insurance with the prescribed coverages, limits and requirements set forth in this section within five (5) Business Days from notice of recommended award. During the period of performance for multi-year contracts, the Contractor shall provide certificates of insurance annually, or as otherwise directed by the Contract Monitor.

f. Subcontractor Insurance:

The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the Contract Monitor with the same documentation as is required of the Contractor.

13. Small Procurement Contract as an attachment.