REQUEST FOR PROPOSAL

26-27-01

WATER AND WASTEWATER TREATMENT CHEMICALS- SODIUM

HYPOCHLORITE 12.5% (NAOCL), LIQUID AMMONIUM SULFATE

(LAS), AND SODIUM HYDROXIDE 25% (NAOH

City of Granbury

401 N Park St.

Granbury, TX 76048

RELEASE DATE: September 28, 2026

DEADLINE FOR QUESTIONS: October 2, 2026

RESPONSE DEADLINE: October 13, 2026, 10:00 am

City of Granbury

REQUEST FOR PROPOSAL

Water and Wastewater Treatment Chemicals- Sodium Hypochlorite

12.5% (NaOCl), Liquid Ammonium Sulfate (LAS), and Sodium Hydroxide

25% (NaOH

I. Introduction II. Advertisement

III. Scope of Work and Special Instructions to Proposers IV. Evaluation Criteria

Attachments:

A - RFP 26-27-01 Vendor Submission Checklist

B - 2. Blank W-9

C - Conflict of Interest Questionnaire

D - Vendor Application Form

E - RFP 26-27-01 Chemical_Bid_Proposal_Form

F - General_Terms_and_Conditions_PO

G - A. City of Granbury Sodium Hypochlorite (NaOCI) Specs RFP 26-27-01

H - B. City of Granbury Liquid Ammonium Sulfate (LAS) Specs RFP 26-27-01

I - C. City of Granbury Sodium Hydroxide (NaOH) Specs for Bid RFP 26-27-01

J - City_of_Granbury_Vendor_Reference_Form

K - Insurance Requirements

Request For Proposal #26-27-01 Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate (LAS), and Sodium Hydroxide 25% (NaOH

1. Introduction

1.1. Summary

The City of Granbury is soliciting competitive proposals from qualified and experienced vendors for the purchase and delivery of the following treatment chemicals:

• Sodium Hypochlorite 12.5% (NaOCl)

• Liquid Ammonium Sulfate (LAS)

• Sodium Hydroxide 25% (NaOH)

These chemicals will be used at designated City water and wastewater treatment facilities and must meet all applicable operational, safety, and regulatory requirements.

The selected proposer shall provide a reliable supply of chemicals meeting the City’s specified quality and performance requirements, maintain timely delivery, and comply with all specifications outlined in this RFP.

Estimated quantities are provided solely for planning and evaluation purposes; actual purchase quantities may vary depending on treatment needs, flows, facility operations, and other operational factors.

The City intends to award a contract to the proposer offering the best overall value in accordance with the evaluation criteria outlined in this document. The City reserves the right to award the contract per applicable laws, policies, and procurement requirements.

1.2. Background

The City of Granbury operates one Water Treatment Plant (WTP) and two Wastewater Treatment Plants

(WWTPs). These facilities require various chemicals to support the production of safe drinking water and the effective treatment of wastewater.

Water Treatment Plant

1420 East Pearl St., Granbury, TX 76048

The Water Treatment Plant began operations in October 2017 and utilizes microfiltration and reverse osmosis treatment technology. The plant expanded treated surface water capacity by over 500% and replaced the previous water treatment facility.

Chemicals used at this facility include:

• Sodium Hypochlorite 12.5%

• Liquid Ammonium Sulfate (LAS)

• Sodium Hydroxide 25%

Bulk Sodium Hypochlorite storage tank capacity: approx. 6,500 gallons.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

South Wastewater Treatment Plant

1800 Waters Edge Dr., Granbury, TX 76048

The South WWTP treats wastewater from residential, commercial, and industrial sources. Chemical requirements vary based on plant conditions and regulatory needs.

East Wastewater Treatment Plant

3121 Old Granbury Rd., Granbury, TX 76048

The East WWTP began operations in Summer 2026. It utilizes biological and other treatment processes and is monitored through regular sampling and analysis by City laboratory personnel. Chemical requirements vary based on flow and treatment conditions.

1.3. Contact Information

City of Granbury Purchasing

Purchasing

401 N Park St

Granbury, TX 76048

Email: purchasing@granbury.org

Phone: (817) 573-7030

Department:

Procurement and Contract

Department Head:

Christy Russell

Procurement and Contract Manager

1.4. Timeline

Release Project Date September 28, 2026

Question Submission Deadline October 2, 2026, 10:00am

Question Response Deadline October 6, 2026, 12:00pm mailto:purchasing@granbury.org tel:(817)573-7030

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

Submission Deadline October 13, 2026, 10:00am

Submit proposals in a sealed envelope addressed to:

City of Granbury

Attn: Purchasing Department RFP No. 26-27-01 –

Chemicals

401 N. Park Street

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

2. Advertisement

Bidders should create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

Advertisement to Bid

The City of Granbury is accepting sealed proposals for Sodium Hypochlorite 12.5% (NaOCl), Liquid

Ammonium Sulfate (LAS), and Sodium Hydroxide 25% (NaOH) until 10:00 a.m. on Tuesday, October 13, 2026. Proposals will be publicly opened at 401 N. Park Street, Granbury, TX 76048.

Submit proposals in a sealed envelope addressed to:

City of Granbury

Attn: Purchasing Department RFP No. 26-27-01 – Chemicals

401 N. Park Street

Proposal documents are available at https://www.granbury.org/72/Purchasing .Questions may be directed to the Purchasing Manager at 817-573-7030 or purchasing@granbury.org .

The City reserves the right to reject any or all proposals and waive informalities.

https://procurement.opengov.com/signup https://www.granbury.org/72/Purchasing

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

3. Scope of Work and Special Instructions to Proposers

3.1. Scope of Work

The City of Granbury is soliciting competitive proposals from qualified and experienced vendors to provide, deliver, and maintain a reliable supply of the following water and wastewater treatment chemicals for use in the City’s treatment operations:

• Sodium Hypochlorite 12.5% (NaOCl)

• Liquid Ammonium Sulfate (LAS)

• Sodium Hydroxide 25% (NaOH)

The selected vendor shall provide and deliver the specified chemicals in accordance with the requirements, specifications, estimated quantities, delivery requirements, and terms established by the

City.

The chemicals will be used at the City’s designated water and wastewater treatment facilities to support treatment processes and maintain compliance with applicable operational, safety, and regulatory requirements.

The City intends to award a two-year contract at a firm, established unit price for the initial contract term. The City may, at its option and subject to mutual agreement with the selected vendor, renew the contract for up to three (3) additional one-year terms, for a potential total contract term of five (5) years.

3.2. Chemical Specifications

(See attached specification sheets.)

Vendors shall provide product information, concentration details, quality standards, certifications, SDS sheets, and any documentation verifying compliance with product specifications.

The proposer must notify the City of any change in product formulation, manufacturing process, source, or concentration.

3.3. Delivery Locations & Estimated Annual Quantities

A. Water Treatment Plant

1420 East Pearl St., Granbury, TX 76048

Annual estimated quantities:

• Sodium Hypochlorite: 60,000 gallons

• Liquid Ammonium Sulfate: 15,000 gallons

• Sodium Hydroxide 25%: 40,000 gallons

B. South Wastewater Treatment Plant

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

1800 Waters Edge Dr., Granbury, TX 76048

Annual estimated quantity:

• Sodium Hypochlorite: 5,000 gallons

C. East Wastewater Treatment Plant

3121 Old Granbury Rd., Granbury, TX 76048

Annual estimated quantity:

• Sodium Hypochlorite: 3,000 gallons

D. Total Estimated Annual Quantities

• Sodium Hypochlorite 12.5%: 68,000 gallons

• Liquid Ammonium Sulfate (LAS): 15,000 gallons

• Sodium Hydroxide 25%: 40,000 gallons

• Total Estimated Annual Volume: 123,000 gallons

Actual quantities may vary. No minimum purchase quantity is guaranteed.

3.4. Special Instructions to Proposers

1. Proposal Submission

Proposals shall be submitted in a sealed envelope addressed to the City of Granbury, Attn: Purchasing

Department, RFP No. 26-27-01 – Chemicals, 401 N. Park Street, Granbury, TX 76048, prior to the date and time specified in the solicitation. Proposals received after the stated deadline may be considered non-responsive and will not be accepted unless otherwise permitted by applicable law and City policy.

2. Examination of Solicitation Documents

Proposers are responsible for carefully reviewing all solicitation documents, including the Scope of

Work, chemical specifications, pricing requirements, contract terms and conditions, forms, and any other documents included as part of this Request for Proposals.

By submitting a proposal, the proposer acknowledges that it has reviewed the solicitation documents and understands the requirements for providing and delivering the specified chemicals to the City's designated treatment facilities.

3. Questions and Clarifications

All questions, requests for clarification, or requests for additional information regarding this solicitation shall be submitted through the City's OpenGov Procurement system by the deadline identified in the solicitation.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

Proposers shall not contact City employees, elected officials, evaluation committee members, or other

City representatives regarding the solicitation except through the designated procurement process.

Responses to questions that result in a change to the solicitation requirements will be issued by formal addendum through OpenGov.

4. Addenda

The City may issue written addenda to clarify, modify, or supplement the solicitation documents.

Proposers are responsible for monitoring the OpenGov Procurement system and obtaining all addenda issued by the City prior to the proposal submission deadline.

Each proposer shall acknowledge receipt of all applicable addenda as part of its proposal. Failure to acknowledge an addendum may result in the proposal being considered non-responsive when the addendum materially affects the requirements of the solicitation.

5. Proposal Preparation

Proposals shall be prepared in accordance with the requirements of this solicitation. Proposers shall provide all information and documentation requested by the City.

Proposals should be complete, concise, and organized in a manner that allows the City to readily evaluate the proposer's qualifications, proposed products, pricing, delivery capabilities, and overall responsiveness.

The City reserves the right to request clarification or additional information from a proposer when necessary to complete the evaluation process.

6. Pricing

Proposers shall provide a firm unit price per gallon for each chemical specified in this solicitation.

The proposed unit price shall include all costs associated with furnishing and delivering the chemicals to the City's designated treatment facilities, including, but not limited to, transportation, delivery, fuel surcharges, handling, unloading, fees, and other applicable costs.

Proposers shall clearly identify any costs that are not included in the proposed unit price.

Pricing shall remain firm during the initial two-year contract term unless otherwise specifically stated in the resulting agreement.

Any proposed pricing adjustments for renewal periods shall be clearly identified in the proposal and shall be subject to the terms of the resulting agreement and approval by the City.

7. Product Specifications

The proposed Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate (LAS), and Sodium

Hydroxide 25% (NaOH) shall meet or exceed all requirements identified in the City's specifications and applicable regulatory requirements.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

Proposers shall submit sufficient product information and technical documentation to allow the City to verify compliance with the required specifications.

The City reserves the right to reject a proposed product that does not meet the required specifications.

8. Safety and Regulatory Compliance

The successful proposer shall comply with all applicable federal, state, and local laws, regulations, standards, and safety requirements relating to the manufacture, sale, transportation, delivery, handling, storage, and use of Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate (LAS), and Sodium

Hydroxide 25% (NaOH).

The successful proposer shall provide current Safety Data Sheets (SDS), Certificates of Analysis (COA), product specifications, and other documentation reasonably requested by the City.

9. Delivery Requirements

The successful proposer shall provide reliable and timely delivery of the specified chemicals to the City's designated water and wastewater treatment facilities.

Deliveries shall be coordinated with designated City personnel to ensure that adequate chemical supplies are maintained and that treatment operations are not interrupted.

The proposer shall be responsible for all transportation, equipment, personnel, unloading, and other resources necessary to safely complete each delivery.

The proposer shall identify its normal delivery timeframe and emergency delivery capabilities as part of its proposal.

The vendor shall coordinate delivery schedules with the City's designated personnel and shall not deliver chemicals to a facility without appropriate authorization and coordination.

10. Estimated Quantities

The estimated annual chemical usage identified in this solicitation is approximately:

• Water Treatment Plant:

o Sodium Hypochlorite 12.5% (NaOCl): 60,000 gallons o Liquid Ammonium Sulfate (LAS): 15,000 gallons o Sodium Hydroxide 25% (NaOH): 40,000 gallons

• South Wastewater Treatment Plant:

o Sodium Hypochlorite 12.5% (NaOCl): 5,000 gallons

• East Wastewater Treatment Plant:

o Sodium Hypochlorite 12.5% (NaOCl): 3,000 gallons

• Total Estimated Annual Chemical Volume: 123,000 gallons

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

These quantities are estimates only and are provided for proposal evaluation and pricing purposes.

Actual quantities may vary based on treatment requirements, plant operations, water and wastewater flows, water quality, wastewater characteristics, and other operational factors.

The City does not guarantee any minimum purchase quantity or expenditure under the resulting contract.

11. Proposal Validity

Proposals shall remain valid and binding for a minimum of sixty (60) calendar days following the proposal submission deadline unless otherwise specified in the solicitation.

A proposer may not withdraw its proposal during the proposal validity period without written authorization from the City.

12. Exceptions and Deviations

Proposers shall clearly identify any exception, exclusion, qualification, deviation, or proposed change to the City's Scope of Work, specifications, pricing requirements, or contract terms.

Any exception or deviation not specifically identified in the proposal may be considered waived, and the proposer may be required to comply with the City's requirements as stated in the solicitation.

The City reserves the right to accept or reject any proposed exception or deviation.

13. References and Past Experience

Proposers shall provide a minimum of three (3) references for current or recent customers for whom the proposer has supplied Sodium Hypochlorite, Liquid Ammonium Sulfate, Sodium Hydroxide, or similar water or wastewater treatment chemicals.

The City may contact references to verify the proposer's experience, product quality, delivery reliability, customer service, and overall performance.

The City may also consider the proposer's past performance on contracts with the City of Granbury, if applicable.

14. Evaluation and Award

Proposals will be evaluated in accordance with the evaluation criteria and scoring methodology identified in this Request for Proposals.

The City intends to award the contract to the responsible proposer whose proposal is determined to provide the best overall value and is most advantageous to the City based on the evaluation criteria established in the solicitation.

15. Right to Reject Proposals

The City reserves the right to reject any or all proposals, cancel the solicitation, request clarification or additional information, waive minor informalities or irregularities, and make an award in accordance with applicable Texas law and the City of Granbury's Procurement and Purchasing Policy.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

The City is not obligated to accept the lowest-priced proposal.

16. Contract Term

The initial contract term shall be for two (2) years and shall follow the City of Granbury's fiscal year, which begins October 1 and ends September 30.

The City may, at its option and subject to mutual agreement with the successful proposer, renew the contract for up to three (3) additional one-year terms.

Renewal shall be subject to City approval, availability of funding, satisfactory vendor performance, and the terms and conditions of the resulting agreement.

17. Funding and Appropriation

Any resulting contract shall be subject to the availability and appropriation of funds by the City of

Granbury for each applicable fiscal year.

The City shall not be obligated to purchase any minimum quantity of the specified chemicals or expend any minimum amount during the contract term or any renewal period.

18. Insurance

The successful proposer shall maintain insurance coverage required by the City throughout the term of the contract.

Certificates of insurance and any other required documentation shall be provided to the City prior to commencement of contract performance and upon renewal or request by the City.

The City's required insurance provisions shall be incorporated into the resulting agreement.

19. Compliance with Applicable Laws

The successful proposer shall comply with all applicable federal, state, and local laws, ordinances, regulations, rules, and requirements applicable to the performance of the contract.

This includes requirements applicable to the manufacture, sale, transportation, delivery, storage, handling, and use of the chemicals specified in this solicitation.

20. Texas Ethics Commission Form 1295

If applicable under Texas Government Code Section 2252.908 and the rules of the Texas Ethics

Commission, the successful proposer shall provide the required Certificate of Interested Parties, Form

1295, in accordance with applicable law prior to execution of the contract.

The proposer shall be responsible for completing and submitting the form in accordance with the current requirements of the Texas Ethics Commission.

21. Conflict of Interest

The successful proposer shall comply with all applicable Texas conflict-of-interest requirements and shall provide any disclosure forms or statements required by Texas law or the City of Granbury.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

22. Public Information

All proposals and information submitted to the City are subject to the Texas Public Information Act and other applicable laws governing public records.

Proposers should clearly identify information they believe is confidential or proprietary and provide the legal basis for any claimed exception to disclosure. The City will determine the applicability of any exception in accordance with applicable law.

23. No Assignment Without Approval

The successful proposer shall not assign, transfer, or subcontract the contract or any portion thereof without the prior written approval of the City, except as otherwise provided in the resulting agreement.

Any approved subcontractor shall remain subject to all applicable requirements of the contract.

24. Product Rejection and Replacement

The City reserves the right to inspect and evaluate chemicals delivered under the contract.

The City may reject any product that does not meet the required specifications, is contaminated, is improperly documented or identified, is delivered in an unacceptable condition, or is otherwise determined to be unsuitable for use in the City's treatment operations.

Rejected product shall be removed and replaced by the successful proposer at no additional cost to the

City. Replacement product shall meet all requirements of the solicitation and resulting agreement.

25. Contract Execution

The successful proposer shall execute the City's contract and provide all required documentation, insurance certificates, certifications, and other required information within the timeframe established by the City.

Failure to execute the agreement or provide required documentation may result in the City proceeding with another proposer in accordance with applicable law and City policy.

26. No Guarantee of Award

Issuance of this Request for Proposals does not obligate the City to award a contract or reimburse any proposer for costs incurred in preparing or submitting a proposal.

The City reserves the right to cancel the solicitation at any time prior to contract execution when determined to be in the best interest of the City and as permitted by applicable law.

27. Required Proposal Attachments and Forms

Proposers shall complete and submit all required forms and documents identified in this Request for

Proposals. The following documents are included as part of the solicitation and shall be reviewed and completed as applicable:

• See attached Bid/Proposal Form for required pricing and proposal information.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

• See attached Reference Form for required vendor references and past experience.

• See attached Insurance Requirements for the City's required insurance coverage.

• See attached Conflict of Interest Questionnaire and disclosure requirements.

• See Texas Ethics Commission Form 1295 requirements, if applicable to the resulting contract.

• See attached chemical specification requirements for Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate (LAS), and Sodium Hydroxide 25% (NaOH).

• See Evaluation Criteria and Scoring Methodology for the City's evaluation and award process.

• See Vendor Submission Checklist for a list of required proposal documents and submissions.

• See all other forms, certifications, terms, and conditions included in this solicitation.

Proposers are responsible for reviewing all documents included in the solicitation and submitting all required information by the proposal deadline. Failure to submit required documentation may result in the proposal being considered non-responsive.

3.5. Vendor Submission Checklist

(See attached form)

Instructions:

Please submit the following information and documentation with your proposal. There is no need to print or submit the entire RFP packet. Submit only the required forms and supporting documentation listed below, in the order provided.

☐ Cover Sheet – including company information

☐ Completed IRS Form W-9

☐ Conflict of Interest Questionnaire

☐ Vendor Application Form

☐ Description of normal and emergency delivery capabilities

☐ Documentation demonstrating the Proposer’s ability to maintain a reliable and uninterrupted supply of the proposed chemicals throughout the contract term

☐ Completed and signed RFP No. 26-27-01 Chemical Bid Proposal Form And Signed General Terms and

Conditions Purchase Order.

☐ Documentation confirming compliance with the City’s chemical specifications and all applicable requirements

☐ Product specifications and Technical Data Sheets (TDS) for all proposed chemicals

☐ Current Safety Data Sheets (SDS) for each proposed chemical

☐ Current Certificate of Analysis (COA), if applicable, for each proposed chemical

☐ Five (5) customer references for current or recent customers receiving the proposed chemicals or similar water and/or wastewater treatment chemicals (see attached Reference Form)

☐ Acknowledgment of all issued addenda, if applicable

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

☐ Proof of required insurance or confirmation of the Proposer’s ability to meet the City’s insurance requirements

VENDOR CERTIFICATION

By completing and signing this Vendor Submission Checklist, the Proposer certifies that it has read and understands all information contained in the RFP packet, including the scope of work, specifications, requirements, and contract terms.

The Proposer further certifies that all required forms and supporting documentation have been included with the proposal and that the Proposer agrees to comply with all terms, conditions, specifications, and requirements contained in the RFP and contract documents.

The Proposer acknowledges that the City of Granbury reserves the right to award a single chemical, multiple chemicals, or all chemicals included in the RFP based on the best-value evaluation criteria established in the Request for Proposals.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

4. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Price - Sodium Hypochlorite 12.5% (NaOCl)

Cost will account for 20% of the total evaluation score. The City will evaluate the proposer’s unit price per gallon based on the estimated annual quantities identified in the solicitation. Pricing must include all costs associated with furnishing and delivering the chemicals in this RFP to the City’s designated facilities, including transportation, delivery, fuel surcharges, handling, unloading, and any other applicable costs.

The cost score will be calculated using the following formula:

Cost Score = (Lowest Responsive Proposal

Price ÷ Proposer’s Price) × 20

The proposer offering the lowest responsive total evaluated price will receive the full 20 points. All other proposers will receive a proportionally lower score based on this formula.

For evaluation purposes, the City may calculate the total evaluated cost using the estimated quantities listed in the solicitation. These quantities are provided solely for evaluation and do not represent a guaranteed purchase amount.

Points Based 20 (18.2% of Total)

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

2. Price - Liquid Ammonium Sulfate (LAS)

Cost will account for 20% of the total evaluation score. The City will evaluate the proposer’s unit price per gallon based on the estimated annual quantities identified in the solicitation. Pricing must include all costs associated with furnishing and delivering the chemicals in this RFP to the City’s designated facilities, including transportation, delivery, fuel surcharges, handling, unloading, and any other applicable costs.

The cost score will be calculated using the following formula:

Cost Score = (Lowest Responsive Proposal

Price ÷ Proposer’s Price) × 20

The proposer offering the lowest responsive total evaluated price will receive the full 20 points. All other proposers will receive a proportionally lower score based on this formula.

For evaluation purposes, the City may calculate the total evaluated cost using the estimated quantities listed in the solicitation. These quantities are provided solely for evaluation and do not represent a guaranteed purchase amount.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

3. Price - Sodium Hydroxide 25% (NaOH)

Cost will account for 20% of the total evaluation score. The City will evaluate the proposer’s unit price per gallon based on the estimated annual quantities identified in the solicitation. Pricing must include all costs associated with furnishing and delivering the chemicals in this RFP to the City’s designated facilities, including transportation, delivery, fuel surcharges, handling, unloading, and any other applicable costs.

The cost score will be calculated using the following formula:

Cost Score = (Lowest Responsive Proposal

Price ÷ Proposer’s Price) × 20

The proposer offering the lowest responsive total evaluated price will receive the full 20 points. All other proposers will receive a proportionally lower score based on this formula.

For evaluation purposes, the City may calculate the total evaluated cost using the estimated quantities listed in the solicitation. These quantities are provided solely for evaluation and do not represent a guaranteed purchase amount.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

4. Product Quality and Compliance with

Specifications

Product quality and compliance will account for 20% of the total evaluation score. The City will evaluate the proposer’s ability to provide ferric sulfate that meets or exceeds the requirements outlined in the solicitation and the chemicals Specification Sheet attached.

Evaluators will assign a score from 0 to 20 points using the following scale:

• Scores 18–20: Excellent – Fully meets or exceeds specifications with strong quality controls and documentation.

• Scores 15–17: Very Good – Meets all requirements with strong supporting documentation and quality controls.

• Scores 11–14: Good – Meets requirements with adequate documentation and quality controls.

• Scores 6–10: Fair – Generally meets requirements but lacks robust documentation or certifications.

• Scores 1–5: Poor – Significant concerns regarding quality, specifications, documentation, or compliance.

• Score 0: Does not meet required specifications.

The City may consider product specifications, applicable certifications, Certificates of

Analysis (COA), Safety Data Sheets (SDS), quality-control procedures, product consistency, and other technical information submitted with the proposal.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

5. References and/or Past Experience

References and past experience will account for 10% of the total evaluation score. The City will evaluate the proposer’s demonstrated experience providing ferric sulfate or similar water and wastewater treatment chemicals to municipalities, governmental entities, or comparable treatment facilities.

Proposers shall provide a minimum of three references from current or recent customers for whom they have supplied ferric sulfate or similar treatment chemicals. Each reference should include the customer’s name, contact person, telephone number, email address, services or products provided, and the approximate duration of the relationship.

The City may contact references to verify performance, including product quality, reliability of supply, delivery performance, responsiveness, customer service, and issue resolution.

Evaluators will assign a score from 0 to 10 points using the following scale:

• Scores 9–10: Excellent – Extensive relevant experience with strong references showing consistently successful performance, reliable delivery, quality products, and excellent customer service.

• Scores 7–8: Very Good – Significant relevant experience with positive references and a reliable performance history.

• Scores 5–6: Good – Adequate relevant experience with satisfactory references and acceptable performance history.

• Scores 3–4: Fair – Limited relevant experience and/or references that indicate some performance concerns or minimal experience with similar customers.

• Scores 1–2: Poor – Minimal relevant experience, insufficient references, or references indicating significant performance concerns.

• Score 0: No relevant experience or failure to provide the required references.

The City may consider both the information submitted by the proposer and any information obtained through reference checks. Past performance on previous City of

Points Based 10 (9.1% of Total)

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

Granbury contracts may also be considered, if applicable.

6. Delivery Capabilities and Reliability

Delivery capabilities and reliability will account for 10% of the total evaluation score. The City will evaluate the proposer’s ability to provide reliable, timely, and consistent delivery of ferric sulfate to the City’s designated treatment facilities.

Evaluators will assign a score from 0 to 10 points using the following scale:

• Scores 9–10: Excellent – Demonstrates exceptional delivery capabilities, a reliable supply chain, strong transportation resources, and effective emergency delivery capabilities.

• Scores 7–8: Very Good – Demonstrates strong delivery capabilities and a reliable supply supported by adequate transportation resources.

• Scores 5–6: Good – Demonstrates adequate delivery capabilities and resources sufficient to meet normal City requirements.

• Scores 3–4: Fair – Limited delivery resources, geographic coverage, or emergency delivery capabilities.

• Scores 1–2: Poor – Significant concerns regarding delivery reliability or the ability to meet City requirements.

• Score 0: Unable to demonstrate the ability to meet the City’s delivery requirements.

The City may consider normal delivery schedules, emergency delivery capabilities, product availability, transportation resources, geographic service area, delivery history, and the proposer’s plan for preventing supply interruptions.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

7. Proposal Responsiveness, Customer Service and Past Relations with the City

Proposal responsiveness, customer service, and past relations with the City will account for

10% of the total evaluation score. The City will evaluate the proposer’s completeness and responsiveness, including communication, customer service, technical support, and the ability to resolve issues throughout the contract term. When applicable, the City may also consider the proposer’s documented past performance and relationship with the City.

Evaluators will assign a score from 0 to 10 points using the following considerations:

Evaluation Considerations

• Completeness and clarity of the proposal

• Demonstrated understanding of the Scope of

Work

• Communication and responsiveness to City staff

• Availability and timeliness of technical support

• Customer service and issue-resolution procedures

• Accuracy and completeness of required documentation

• Overall quality and organization of the proposal

Past Relations with the City When applicable, the City may also consider the proposer’s documented history with the

City, including:

• Responsiveness to City staff

• Customer service and communication

• Delivery and performance consistency

• Contract compliance

• Timeliness and effectiveness of issue resolution

• Overall performance on previous City contracts

Past relations will only be considered when the proposer has a documented history of providing goods or services to the City.

Scoring

• Scores 0–2: Proposal is incomplete, unclear, or substantially unresponsive; limited or no demonstration of customer service or support capabilities; past performance, when applicable, reflects significant concerns.

Title: Water and Wastewater Treatment Chemicals- Sodium Hypochlorite 12.5% (NaOCl), Liquid Ammonium Sulfate

• Scores 3–5: Proposal meets basic requirements but lacks detail or clarity;

customer service and support capabilities are adequate but not fully demonstrated; past performance, when applicable, shows mixed results.

• Scores 6–8: Proposal is complete and responsive; demonstrates effective communication, customer service, technical support, and issue resolution; past performance, when applicable, reflects reliable performance and positive interactions with the

City.

• Scores 9–10: Proposal is exceptionally complete, clear, and responsive; demonstrates strong customer service, communication, support, and issue resolution; past performance, when applicable, reflects consistently high-quality performance and service.

4. Evaluation Criteria