WASTE.docx

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution, Elkton Lisbon, OH 44432

APRIL 22, 2024

(i) This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is RFQP02162400015. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-01.

(iv) This solicitation is being issued as unrestricted. The NAICS for this requirement is 562111 with a size standard of $47.0 million.

(v) The following items are required

Trash Disposal service for the Federal Correctional Institution Elkton, Ohio.

· CLIN 0001: Rental of (4) cubic yard trash compactors (per month) $______ = $_________

· CLIN 0002: Pull charges and disposal fee (FCI) (3 times per week) $______ = $_________

· CLIN 0003: Additional pull charges & disposal fees (FCI) (Will Call) $______ = $_________

· CLIN 0004: Pull charges and disposal fee (FSL) (1 time per week) $______ = $_________

· CLIN 0005: Additional pull charges & disposal fees (FSL) (Will Call) $______ = $_________

· CLIN 0006: Pull charges & disposal fees (Outside every other month)$______ = $_________

· CLIN 0007: Trip charges fee if pull cannot be complete due to BOP staff. $______ = $_________

TOTAL = $_________

(vi) This solicitation is expected to result in the award of a firm-fixed price contract for trash disposal services. All services will be performed in accordance with the requirements outlined in the below statement of work.

STATEMENT OF WORK

LANDFILL SERVICES CONTRACT

FCI ELKTON, OHIO

STATEMENT OF WORK SOLID WASTE TRANSPORTATION AND DISPOSAL

Introduction:

The Federal Bureau of Prisons intends to make a single award of an indefinite delivery, requirements type contract with frim-fixed prices for the provision of Solid Waste Removal for the Federal Correction Institution (FCI) and the Federal Satellite Low (FSL) located in Elkton, Ohio.

Place of Performance:

FCI/FSL Elkton 8730 Scroggs Road

STATEMENT OF WORK/SPECIFICATIONS

FCI ELKTON – Utility Service

WASTE DISPOSAL AND DUMPSTER-COMPACTOR MAINTENANCE/REPAIR

A. INTRODUCTION

The Federal Bureau of Prisons intends to make a single award to a responsible entity that will provide all necessary removal of common solid waste accrued within the confines of Federal Correctional Institution - Elkton located at 8730 Scroggs Road in Lisbon, OH, the Federal Satellite Low, and the garage area. The contract type is an indefinite delivery/requirements contract with firm-fixed prices. The Contracting Officer holds the rights for the dismissal of the awarded party and dissolution of the contract if contract goals and schedules are not met, or excessive damages have been accrued. The contract shall consist of a base 5-months from the effective date of award. This will include the rotation of site dumpsters to continue the flow of trash being removed from institutional grounds. The service provider is responsible for the safe operation of equipment during the removal of waste and ensuring schedule requirements are met and maintained throughout the term of the contract.

B. SCOPE OF WORK

1. Description of Service

Service Description The contractor (Service Provider) must also provide all personnel, equipment, tools, materials, vehicles, and other items and services necessary to provide for the pick-up of municipal solid waste materials and delivery to an approved facility for disposal at the following designated FCI Elkton locations:

· FCI Rear Dock: Estimated sixty (60) removals of waste required.

· FSL Rear Dock: Estimated twenty (20) removals of waste required.

· Outside Facilities Area: Estimated five (5) removals of waste required.

The contractor shall perform to the standards of the contract and comply with all local, state, and federal regulations.

The contractor will be responsible for all licenses, permits, and fees associated with the removal of the waste.

The contractor shall remain responsible for all equipment and property.

Waste Collection Description All waste containment and removal shall be in accordance with the Ohio Revised Code Chapter 3734 (Solid and Hazardous Wastes).

Waste to be received by the service provider will be, but not limited to, municipal solid waste which includes common solid waste, everyday waste, and general medical debris defined as solid waste. Bulk waste will also be included in this contract with includes construction and demolition debris from in-house maintenance activity consisting of non-hazardous building materials. Compostable material will also be removed within the disposal compactor and is classified as post and pre-consumer food waste, general yard waste/landscape materials. Specialty Items include but are not limited to bulk furniture, wood pallets, and other non-recyclable material as determined by authorized staff.

Emergency collections or waste retrievals will be provided as requested by the Institution’s Contracting Officer’s Representative (Facility Manager).

Schedule Retrieval of solid waste produced by FCI Elkton, and its additional locations, will be subject to the following schedule:

· Federal Correctional Institution Rear Dock: Monday, Wednesday, Friday at 4:00 A.M.

· Federal Satellite Low Rear Dock: Thursday, at 4:00 A.M.

· Garage Area: Last Thursday of the month at 10:00 A.M.

Compactor Requirements The contractor shall provide and maintain clean and properly functioning containers/compactors for all waste. The required compactor shall be capable of containing a volume of 32-cubic yards. The contractor will provide bulk compactors with side compartment doors to allow for the access to staff and the securing of the unit according to institutional policy and supplementation. The compactor’s hydraulic equipment shall utilize non-toxic environmentally friendly fluid that will minimize impact to the environment. All incidents of leaking equipment will be reported to the institution’s Facility Manager without delay and without failure regardless of the size of the leak and if the leak has been corrected. The institution’s Facility Manager shall monitor and be the contact for the contractor for scheduling and delivery/receiving of the required containers/compactors. The contractor shall deliver and drop the containers in the area designated by the Facility Manager during normal business hours, between 0400 and 1300 Monday through Friday (excluding federal holidays) to commence the approved schedule as stated.

Repair/Maintenance It will be the responsibility of the contractor to maintain all hydraulic, electrical, and mechanical components of the compactor both internal and external (docking station). This includes the monetary cost of all material, equipment, and labor required and provided to repair, replace, or upgrade any part of the existing and future system associated. This contract also encompasses all makes and models of existing equipment. If any part of this system requires replacement or upgrade, it will be the responsibility of the contractor to provide it. Any repair needs must be met within 24-hours of written, digital, or verbal notice from the Contracting Officer and or Contracting Officer’s Representative.

Consultation It will be the responsibility of the contractor to develop a Waste Management Plan that identifies areas of disposal, the distance from the institution to the disposal location, and opportunities and implementation strategies to meet the stated goal of the FBOP in conducting safe and effective waste removal. A final Waste Management Plan needs to be approved by the Contracting Officer 30-days after contract award. The contractor must thereafter comply with the approved Waste Management Plan that is subject to alteration and amendments by the Contracting Officer.

Reporting Upon removal from institutional grounds, solid waste materials shall be weighed. The contractor shall submit to the contracting officer and Contracting Officer’s Representative a monthly report that includes the pickup location, weight of each material load, date of disposal, disposal site, and percentage diverted. All reports and documentation will be provided to the Bureau of Prisons Facility Manager no later than 30 days after processing the material.

It will be the responsibility to prepare and submit reports of significant accidents at the site and anywhere on the institution property. A significant accident is defined to include events that pose a security breech, damage to Government Property and/or any injury. Record and document date and actions.

Inclement Weather Schedule The contractor shall collect the solid waste during periods of inclement weather. In cases of severe weather, the contracting office may authorize exceptions. When exceptions are granted, the contractor shall make all postponed collections within 24 hours after the severe weather has terminated, unless the contracting officer authorizes additional time.

Holiday Pick-Up The contractor is not required to provide services on Federal Holidays but must otherwise collect the recyclable material and solid waste within 24 hours of the scheduled collection.

2. Planning and Management

Site Familiarization Upon award of this contract, the Contracting Officer and service provider will schedule a site visit to increase the transporters knowledge of the institutional grounds, sign-in and sign-out procedures, and be informed of all security measures that must be completed by the service provider’s representatives while on-site.

Risk Assessment A report detailing all factors of risk associated with the collection at the institution and transportation of waste from FCI Elkton to the disposal location will be submitted to the FBOP up to, but not exceeding, a two-week period from the time of conclusion of the prior site visit. This document is to include numbered risks, their severity, and solutions to prevent damage, ensure crew safety, and prevent the interruption of work to be performed as stated in the contract.

Health and Safety All proper personal protective equipment mandated by the Federal government, and states to which this project involves must be followed by all service provider staff affiliated with this contract. Any time limitations placed upon the service provider while work is being performed must be observed at all governmental levels.

A list of service personnel will be provided to the FBOP detailing the following aspects of each crew member:

· Full Name

· Driver’s License

Security The employees of the Contractor entering the institution shall meet certain security requirements to receive an institutional pass as required by Bureau of Prisons Program Statement 3000.03 dated December 19, 2007. Primary concerns are the amount of contact that may occur between the Contractor and his/her employees with the inmate population during the performance of the contract. Failure on the Contractor’s part to provide employees who are unable to pass the required security requirements and the ability to retain employees to perform the required services, can affect this output.

The program managers at each institution are responsible for conducting the appropriate vouchering, law enforcement checks, and ensuring that fingerprinting is completed on all Contract staff that may need access inside the confines of the secure perimeter. The personnel department will establish a security file that will be maintained on each of the Contractor’s employees from the beginning of the contract through its duration. The following investigative procedures will be performed:

National Crime Information Center (NCIC) check; 2) DOJ-99 (Name Check); 3) FD-258 (fingerprint check); 4) Law Enforcement Agency checks; 5) Vouchering of Employers; 6) Resume/Personal Qualifications; 7) OPM-329-A (Authority for Release of Information); 8) National Agency Check and Inquiries (NACI) check (if applicable); and 9) Urinalysis Test (for the detection of marijuana and other drug usage).

By submitting a quote to the solicitation, the Contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearances will be unable to perform services under the contract. The final determination and completion of the security investigation procedures will be made at the sole discretion of the appropriate institution. Any individual employed by the Contractor deemed not suitable by the Bureau of Prisons will not be granted access to perform services under the contract. The Contractor must follow department of Justice Regulations at 8 CFR 274a regarding the employment of aliens. A copy of this directive is available upon the Contractor’s request.

The Contractor shall maintain full compliance with the institution’s regulations and policy while engaged in the trash removal process. The Contractor’s equipment and vehicles shall keep the driveways and entrances always serving the premises clear and passable by the institutional and emergency vehicles.

All automotive type vehicles, i.e., passenger cars and trucks, or other mechanized/motorized equipment when parked and unattended shall be locked/disabled to prevent unauthorized use. The Contractor shall not leave any such vehicle/equipment running while unattended.

All contractor staff will be responsible for the completion of sign-in procedures that are required when accessing the entrance of the respective waste retrieval site. This will include, but is not limited to, the Contractor Volunteer Log.

All incoming and outgoing vehicles will be searched by a Bureau of Prisons employee. Institution officers must be able to inspect the entire vehicle to his/her satisfaction. This will include a search within the gate upon entering the area, and upon exiting the area.

Utilities The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers in the event repairs/maintenance are required or ordered by the Contracting Officer and or Facility Manager. The contractor will provide all other equipment, supplies and materials needed to complete this project. A list of requested tools, materials, and any items shall be submitted to the Contacting Officer for prior approval before entry.

General Housekeeping Duties The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment if performing repairs/maintenance shall be promptly removed from the site upon completion of the work. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all site repairs or replace damaged equipment in the event of an incident occurring due to the picking up, setting, and transportation of waste and material.

Invoicing The contractor will provide copies of all receipts related to the trash disposal. Receipts must include weight of the trash dumped and must be sent to the Contracting Officer’s Representative (Facility Manager) at least by the fifth working day of the following month after service. The contract will be monitored each time service is provided primarily by the COR. The Contractor shall be liable for any damage to Government property during pickups. The Contractor shall submit one combined itemized invoice identifying specific containers and their charges. Additional pickups will be paid monthly after services are rendered and an invoice is submitted. If there is a reason that the contractor cannot take the compactor due to the negligence of BOP staff, the contractor will be paid a fee for their time coming to the institution.