Waste_and_Recycling_Services,_MCF_-_Lino_Lakes_MN.pdf
PDF 27 KB Posted
- Solicitation number
- 2000017042
- Issued by
- Anoka County, Minnesota
About this file
This is a Request for Proposals (RFP) issued by the State of Minnesota for waste and recycling services for the Minnesota Correctional Facility (MCF) located in Lino Lakes. The solicitation seeks a contract vendor to provide solid waste and recycling pick-up services, with proposals due by June 3, 2025 at 3:00 PM CT. Potential bidders are encouraged, but not required, to conduct a site visit at the facility before May 27, 2025, which requires a background check and coordination with the facility's Physical Plant Director. The contract is set to begin around July 31, 2027, and the solicitation includes multiple attachments and exhibits that bidders must complete, such as Responder Declarations, Price Schedules, and Additional Information forms.
The RFP emphasizes electronic submission and includes provisions for diversity and inclusion, with specific questions about whether the bidding company is a small business based in Minnesota or owned/operated by minorities, women, veterans, or individuals with disabilities. Bidders must register as either a supplier or bidder to participate, and the event will utilize a price schedule with a requirement to enter a minimal bid price of $0.01. The solicitation is formal and specifies that non-electronic and email responses will not be accepted, with vendor assistance available through a help desk for those needing support in completing their proposal.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D,_Price_Schedule.xlsx | XLSX spreadsheet | |
| R-561_Attachments_and_Declarations.docx | DOCX document | |
| R-561_Request_for_Proposal_(RFP).pdf | ||
| R-561_Sample_Contract_and_Exhibits.pdf |
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Text version
Event Description PURPOSE. The purpose of this Request for Proposals (RFP) solicitation is to solicit a contract vendor(s) to provide waste and recycling services for the Minnesota Correctional Facility (MCF) located at 7525 4th Avenue, Lino Lakes, MN 55014.
QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response must be made in writing to John H. Roth, Buyer, via email at john.h.roth@state.mn.us by May 27, 2025, no later than 3:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.
SITE VISIT. Responders are encouraged, but not required, to visit the MCF Lino Lakes facility located at 7525 4TH Avenue, Lino Lakes, MN 55014. Site visits, if requested, should be completed no later than May 27, 2025.
SITE VISIT REQUEST. To request a site visit, Responders must first provide their driver's license information to Adaku Ekeke, Administrative Specialist, (651) 717-6719, Adaku.Eleke@state.mn.us. Once you've been notified that your BCA check has been approved, you must contact the Physical Plant Director, Jeff Sebeck, 651-717-6710, Jeffery.Sebeck@state.mn.us, to inform him of your request for a site visit.
Contract Release: R-561
General Comments
- This is a formal request for proposals. Non-electronic and email responses will not be accepted. The response must be submitted electronically no later than the date and time called for in the finish time of the proposal/event details. Contractors needing help in completing their response to the RFP may contact the Vendor Assistance Help Desk at: 651.201.8100, Option 1, and then Option 1 again.
DOCUMENTS INCLUDED WITH THIS SOLICITION:
1. R-561 Request for Proposal (RFP)
2. R-561 Attachments and Declarations
3. R-561 Sample Contract and Exhibits
4. Exhibit D, Price Schedule
5. Exhibit E, Supplement 1
6. Exhibit E, Supplement 2
DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:
1. Attachment A: Responder Declaration
2. Attachment B: Exceptions to State's Terms and Conditions
3. Attachment D: Responder Form o Workforce and Equal Pay Declaration Page
4. Attachment E: Additional Information
5. Exhibit D: Price Schedule
6. Sample Invoice
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457
Email: john.h.roth@state.mn.us
Event ID Format Type Page P7801-2000017042 Sell RFx 1 Event Round Version 1 1 Event Name Waste and Recycling Services, MCF - Lino Lakes MN Start Time Finish Time 05/12/2025 09:00:00 06/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457
Email: john.h.roth@state.mn.us
Event ID Format Type Page P7801-2000017042 Sell RFx 2 Event Round Version 1 1 Event Name Waste and Recycling Services, MCF - Lino Lakes MN Start Time Finish Time 05/12/2025 09:00:00 06/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457
Email: john.h.roth@state.mn.us
Event ID Format Type Page P7801-2000017042 Sell RFx 3 Event Round Version 1 1 Event Name Waste and Recycling Services, MCF - Lino Lakes MN Start Time Finish Time 05/12/2025 09:00:00 06/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: SOLID WASTE & RECYCLING PICK-UP SERVICE
Question Response Please upload Exhibit D Attachment 1 Price Schedule. Note: This event is utilizing a price schedule. However, there is still a requirement, when you submit your proposal, to add a dollar figure for the line item bid price. Please enter in $.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457
Email: john.h.roth@state.mn.us
Event ID Format Type Page P7801-2000017042 Sell RFx 4 Event Round Version 1 1 Event Name Waste and Recycling Services, MCF - Lino Lakes MN Start Time Finish Time 05/12/2025 09:00:00 06/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457
Email: john.h.roth@state.mn.us
Event ID Format Type Page P7801-2000017042 Sell RFx 5 Event Round Version 1 1 Event Name Waste and Recycling Services, MCF - Lino Lakes MN Start Time Finish Time 05/12/2025 09:00:00 06/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: SOLID WASTE & RECYCLING PICK-UP SERVICE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MCF-LINO LAKES
WAREHOUSE
7525 FOURTH AVE
LINO LAKES MN 55014-1006
United States
Quantity: 1 Due Date: 07/31/2027 Freight Terms:
Ship Via: The Best Way
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457
Email: john.h.roth@state.mn.us
Event ID Format Type Page P7801-2000017042 Sell RFx 6 Event Round Version 1 1 Event Name Waste and Recycling Services, MCF - Lino Lakes MN Start Time Finish Time 05/12/2025 09:00:00 06/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457
Email: john.h.roth@state.mn.us
Event ID Format Type Page P7801-2000017042 Sell RFx 7 Event Round Version 1 1 Event Name Waste and Recycling Services, MCF - Lino Lakes MN Start Time Finish Time 05/12/2025 09:00:00 06/03/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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