Washington Gym Flooring.pdf

NOTICE TO RECEIVE SEALED BIDS

BID #2526-39

The Gulf County Board of County Commissioners will receive sealed bids from any qualified person, company or corporation interested in providing materials for and installation of the:

WASHINGTON GYM FLOORING

This project includes the demolition of the existing playing surface and ancillary areas (+/- 5650 SF) at 401 Peters St, Port St Joe, FL 32465. Then purchase, delivery and installation of new interlocking, wood grain tile system for a seamless playing surface. 12”x12” tile system shall be high impact polypropylene construction with a factory applied polyurethane finish.

Playing surface shall have a maple finish, areas around the playing surface shall be colors of the owner’s choice with the words “Washington Gym” down the sidelines. Center court will have a tiger head logo; depiction provided by owner.

Flooring system must have a variable underlayment for shock absorption. Court to be striped for basketball and volleyball as well. Potential bidders are encouraged to visit the site to familiarize themselves with the project.

Please place YOUR COMPANY NAME, SEALED BID, and the BID NUMBER on the outside of your envelope and include the original bid plus 2 copies.

Bids will be received until 10:00 a.m. Eastern Time on October 15, 2026, at the Gulf County Clerk’s Office, 1000 Cecil G. Costin Sr. Blvd, Room 149, Port St. Joe, Florida 32456, and will be opened and read aloud at a public meeting held in the Donald H. Butler Commission Chamber in the Robert M. Moore Administration Building, Gulf County Courthouse Complex, Port St. Joe, Florida on October 15, 2026 at 1:00 p.m. Eastern Time.

Bids may be submitted electronically through the County’s online bidding platform at https://www.centralauctionhouse.com/SignIn?redirect=/Category/10885/GulfCounty. Electronic bids must be received by the system prior to the bid deadline. The time recorded by the system shall be the official time of receipt. Late submissions will not be accepted. Paper-sealed bids may also be submitted to the Clerk’s Office as described above.

Bid specifications can be obtained on the County’s website www.gulfcounty-fl.gov or through the Gulf County Clerk’s Office. All bids shall remain firm for a period of sixty days after the opening. All bidders shall comply with all applicable State and local laws concerning licensing registration and regulation of contractors doing business to the State of Florida.

The bid must conform to Section 287.133(3) Florida Statutes, on public entity crimes. All questions must be submitted to Clay Kennedy at ckennedy@gulfcounty-fl.gov.

The Board of County Commissioners reserves the right to waive informalities in any bid, to accept and/or reject any or all bids, and to accept the bid that in their judgment will be in the best interest of Gulf County.

The Gulf County Board of County Commissioners is an Equal Opportunity Employer.

BOARD OF COUNTY COMMISSIONERS

GULF COUNTY, FLORIDA

/s/Sandy Quinn, Chairman Ad # 2026-57 Ad Date: September 20, 2026 Publish: Legals – The News Herald Invoice: GCBOCC

SECTION 1 – SCOPE OF WORK

1.1 SCOPE OF WORK:

The selected firm will be given written notification of being selected by the County. The County will negotiate and execute a contract with the selected firm prior to the beginning of the actual services.

1. The project site is located at 401 Peters Street, Port St. Joe, FL 32456.

The Parcel ID number is 04583-011R.

2. The scope of work includes the following:

a. County will remove existing flooring

b. Contractor will clean and prep existing area for proposed flooring.

c. Contractor will provide and install a variable underlayment for shock absorption.

d. Contractor will provide and install the proposed interlocking, wood grained tile system for a seamless playing surface (12”x12” tile system shall be high impact polypropylene construction with a factory applied polyurethane finish.

Playing surface shall have a maple appearance and areas around the playing surface shall be colors of the owner’s choice with the words “WASHINGTON GYM” down the sidelines. Center court shall have a tiger’s head logo; depiction to be provided by owner. Court shall be striped for both basketball and volleyball).

e. Tile samples and renderings shall be provided for selection prior to finalizing order.

f. Contractor shall clean up and disposal of all debris.

3. All bidders are encouraged to visit the project site.

The County along with an evaluation team of County staff employees shall evaluate all responsive proposals. The County reserves the right to determine whether a proposal is responsive and to waive any technicalities or requirements contained therein.

The County reserves the right to negotiate a contract in which, the judgment of the County, would best serve the interest of Gulf County, including the right to withdraw from negotiations, the right to limit negotiations to a single proposer or to otherwise modify the scope of services or terms hereof without further notice.

Ultimately, the County shall reserve the exclusive option and right to award a contract which will result in the lowest or best cost (or greatest benefit) to and provide the best and most comprehensive services to and be in the best interest of Gulf County and meeting those needs and requirements presented by the Gulf County staff in the RFP.

SECTION 2 – PROCUREMENT RULES AND INFORMATION

2.1 Contact Person:

All questions regarding this Request should be directed in writing;

preferably by email to Clay Kennedy at ckennedy@gulcounty-fl.gov.

Questions shall be submitted no later than 12:00 PM (Eastern) on October 8th, 2026. Failure to submit requests in writing by the specified time shall not be grounds for a protest. Written requirements in the Request or its amendments are binding, but any oral communications between the bidder and the County are not.

2.2 CALENDAR EVENTS:

DATE/TIME ACTION

10/15/26 no later than 10:00 AM (Eastern) Proposal Submission deadline 10/15/26 at 1:00 PM (Eastern) Sealed proposals opened by

County in Public Meeting

2.3 SUBMISSION OF PROPOSAL:

Each proposal shall be prepared simply and economically, providing a straightforward, concise delineation of the bidder’s capabilities to satisfy the requirements of this Request for Proposal. Fancy bindings, colored displays and promotional material are not desired. Emphasis in each proposal must be on completeness and clarity of content. In order to expedite the evaluation of proposals, it is essential that proposers follow the format and instructions herein. The Contractor shall submit one (1) original and two (2) copies as stated above.

2.4 PROPOSAL OPENING:

Proposals are due at the time and date specified. Proposals received late will not be considered and will be marked as LATE.

Any person with a qualified disability requiring special accommodations at the proposal opening should contact Silvia Williams, Deputy County Administrator at (850) 229-6106 and or at swilliams@gulfcounty-fl.gov and a copy of your correspondence to info@gulfclerk.com at least five (5) working days prior to the event.

2.5 INSURANCE REQUIREMENTS:

Contractor shall at all times during the Contract period maintain in full force and effect workers compensation, comprehensive general liability, builder’s risk, comprehensive automobile liability, pollution liability insurance and/or environmental impairment liability insurance and other insurance as is appropriate for the services being performed hereunder by Contractor, its employees, subcontractors or agents. The amounts and types of workers compensation, comprehensive general liability, builder’s risk, comprehensive automobile liability, pollution liability insurance and/or environmental impairment liability insurance and other insurance shall conform to the following minimum requirements and all costs of such insurance shall be borne by the Contractor and its bid:

1. Worker’s Compensation Coverage must apply for all employees and statutory limits in compliance with the applicable state and federal laws. In addition, the policy must include the following:

a. Employer’s Liability with a minimum limit per accident in accordance with statutory requirements. Waiver of subrogation in lieu of additional insured is required.

2. Comprehensive General Liability Coverage must include:

a. $1,000,000 combined limited per occurrence for bodily injury, personal injury and property damage.

b. Contractual coverage applicable to this specific contract, including any hold harmless and/or indemnification agreement.

3. Comprehensive Automobile Liability Coverage must be afforded on a form no more restricted than the latest edition of the Comprehensive Automobile Liability Policy filed by the Insurance Services Office and must include:

a. $300,000 combined single limit per accident for bodily injury and property damage.

b. Owned Vehicles.

c. Hired and Non-Owned Vehicles.

d. Employee Non-Ownership.

4. Builder’s Risk insurance on a completed value basis, in the amount of the full insurable replacement cost thereof.

The Contractor policies are to contain and be endorsed to contain, the following provisions:

General Liability and Automobile Liability Coverage: are to have the County named as an additional insured.

General Liability and Automobile Liability Coverage policies shall also include “the County, its officers, officials, employees and volunteers are be covered as insureds as respects; liability arising out of the activities performed by on or on behalf of the Contractor, including the insured’s general supervision of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations or the scope or protections afforded the County, its officers, officials, employees or volunteers.

Pollution Liability Insurance and/or Environmental Impairment Liability Insurance: shall have the County named as an additional insured.

All coverages and policies shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage limits except after no less than thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the County.

2.6 COST OF PREPARING PROPOSALS:

The County is not liable for any costs incurred by the proposer in responding to this RFP, including those for oral presentations.

2.7 DISPOSAL OF PROPOSAL:

All proposals become the property of the County and will be a matter of record.

The County shall have the right to use all ideas, or adaptations of those ideas, contained in any proposal received in response to this RFP. Selection or rejection of this proposal will not affect this right. Any submitted proposal shall remain a valid proposal for sixty (60) calendar days after the submission date.

2.8 PROPOSAL RULES FOR WITHDRAWAL:

A proposal may not be withdrawn for a period of sixty (60) calendar days after the date of the RFP opening. Proposals may be modified or withdrawn by an appropriate document duly executed (in the manner that a Proposal must be executed) and delivered to the place where Proposals are to be submitted at any time prior to the opening of the Proposals.

2.9 REJECTION OF PROPOSAL:

The County reserves the right to accept or reject any and all proposals as may be deemed necessary by the County to be in its best interest. The County further reserves the right to waive any and all informalities, and reserves the right to reject all nonconforming, unresponsive, unbalanced or conditional Proposals. The County reserves the right to reject the Proposal of any Proposer if the County believes that it would not be in the best interest of the Project to make an award to that Proposer, because the Proposal is not responsive or responsible, or the Proposer is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the County. The County also reserves the right to enter into contract negotiations with a qualified, responsible, and responsive Proposer who submits the best ranked proposal. If the County and the best Proposer cannot negotiate a successful contract the County may terminate such negotiations and begin negotiations with the qualified, responsible, and responsive Proposer who submits the next best ranked proposal. No Proposer shall have any rights against the County arising from such negotiations.

Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Where numeric data is given both in Arabic numerals and in written language, and where there exists a discrepancy between an Arabic numeral and written language, the written language shall be presumed to be correct and the Arabic numeral presumed incorrect.

The County reserves the right to delete any Proposal items and the total Proposal shall be determined as the sum of the Proposal items awarded. In evaluating Proposals, the County will consider the qualifications of the proposers, whether or not the Proposals comply with the prescribed requirements, time of completion and other data, as may be requested in the Proposal form or prior to the Notice of Award.

2.10 VERBAL INSTRUCTIONS:

No negotiations, decisions, or actions shall be initiated or executed by the proposal as a result of any discussion with any county employee. Only those communications from proposers, which are signed and in writing will be recognized by the County, as duly authorized expressions on behalf of the Proposer. Oral and other interpretations or clarifications will be without legal effect.

2.11 SALES AND USE TAX:

The Proposer agrees that any and all applicable federal, state and local sales and use taxes that are incurred by the Proposer are included in the stated bid price for the Project. The County is tax exempt from federal excise and state sales tax.

2.12 PUBLIC ENTITY CRIMES:

The Proposer must sign and complete a Public Entity Crime Sworn Statement as defined under Section 287.133(a), F.S. A person or affiliate who has been placed on the convicted vendor list following a conviction of a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a consultant, supplier, or subcontractor, under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being place on the convicted vendor list.

2.13 DRUG FREE WORKPLACE:

The Proposer must complete the County’s Drug Free Workplace Certification form, attached and made a part of the proposal. According to Gulf County policy, preference shall be given to businesses with drug-free work place programs. Whenever two or more proposals, which are equal with respect price, quality, and service, are received by the state or by any political subdivision for the procurement of commodities or contractual services, a proposal received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process.

Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free work place program.

2.14 ADDENDUMS:

The County may issue Addendums to modify the proposal as deemed appropriate. Addendums and clarification to this RFP along with an Addendum Acknowledgement Form will be posted to the County’s website at www.gulfcounty-fl.gov. The Addendum Acknowledgement Form shall be signed by an authorized company representative, dated, and returned with proposal.

2.15 NOTICES:

Any notices to be given under this RFP shall be given by United States Mail, addressed to Proposer at its address stated herein, and to the County at its address stated herein. Additional notice may also be given by facsimile in which case it shall be deemed that notice was provided on the date said facsimile was received. The party providing notice by facsimile shall confirm that the facsimile was received by the other party.

2.16 PROTEST:

Any person or entity whose proposal is rejected, in whole or in part, or who submits a proposal but is not awarded the contract, may protest such decision.

Written notice of intent to file a protest must be submitted with Clerk’s office or Deputy County Administrator, Silvia Williams within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award.

Written protest must be submitted to the Clerk’s office or Deputy County Administrator, Silvia Williams within ten (10) calendar days after filing written notice of intent.

SECTION 3 – AWARD OF PROPOSAL

The Board will award this RFP to the responsive proposer. In the event the best proposer is found to be non-responsive, the County may proceed to the next best responsive proposer and continue the award process.

SECTION 4 – TERMS AND CONDITIONS:

4.1 TERMINATION OF CONTRACT:

The County may terminate this Agreement at any time with or without cause, or with or without prior notice when it is in the best interest of the County.

4.2 CONTRACT TIME / LIQUIDATED DAMAGES:

The contract time for this work shall be forty-five (45) calendar days.

Contractor shall pay the County $250.00 for each calendar day that expires thereafter.

APPENDIX A – OTHER REQUIREMENTS

1) All entities doing business with the federal government must register in SAM.gov (SAM) and use a Unique Entity ID (UEI) created in SAM.gov and must maintain an active SAM registration with current information at all times during the project.

2) Minority, veteran, and women’s business enterprises are hereby solicited to bid on this contract as prime contractors and are encouraged to make inquiries regarding potential subcontracting opportunities and equipment, material and/or supply needs. All bidders must make positive efforts to use small and minority owned business, veteran owned, and women business enterprises.

3) This contract will be paid for in whole with Community Program Funding (CPF) from the U. S.

Department of Housing and Urban Development (“HUD”) for activities authorized under the consolidated Appropriations Act 2023 (Public Law 117-328) and the Explanatory Statement for Division L of that Act. As such this contract is subject to the applicable terms and conditions of Subrecipient Agreement B-23-CP-FL-0401 between HUD and the Gulf County Board of County Commissioners, 45 CFR Part 75, 49 CFR Part 24, 29 CFR Part 95, 2 CFR Part 200 (including Appendix II to Part 200), 20 CFR Part 601, and all other applicable State and Federal laws, rules, regulations, and policies governing the funds provided through the Subrecipient Agreement, as now in effect and as may be amended from time to time.

4) Bidders must have policies and procedures to prevent, detect, and report fraud, waste, and abuse in the use of public funds, and must cooperate with any investigations or audits.

5) All bidders must comply with the following federal and state requirements as a condition of bidding and contract award:

a. Disclosure of Lobbying Activities (31U.S.C 1352)

b. Copeland “Anti-Kickback” Act (18 U.S.C 874 and 40 U.S.C 3145)

c. Ant-Human Trafficking Affidavit (FS 787.06(13))

d. Conflict of Interest Disclosure

e. Lead-Based Paint Requirements (24 CFR Part 35, 40 CFR Part 745)

f. E-Verify Program (Executive Order 13465)

g. Section 3 of the HUD Act of 1968 (24 CFR Part 75)

h. Convicted Vendor List Compliance (2 CFR Parts 180 and 200)

APPENDIX B – FORMS

ANTI-HUMAN TRAFFICKING AFFIDAVIT

DIRECTIONS: All nongovernmental entities that are or potentially will be contracting, renewing or extending contracts with ____________________________, must have an officer or representative fully execute this affidavit. Note, this is a mandatory requirement of s 787.06(13), Florida Statutes effective July 1, 2024.

I ____________________________ (insert name) as __________________________

(insert title) on behalf of _________________________________ (insert entity name) under penalty of perjury hereby attest as follows:

1. I am over 21 years of age and have personal knowledge of the matters set forth in this affidavit.

2. ____________________________________ (insert entity name) does not use coercion for labor or services as defined in s. 787.06(2)(a), Florida Statutes.

3. More particularly, __________________________________ (insert entity name) does not participate in any of the following actions:

a. Using or threatening to use physical force against any person;

b. Restraining, isolating or confining or threatening to restrain, isolate or confine any person without lawful authority and against her or his will;

c. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt or the length and nature of the labor or services are not respectively limited and defined;

d. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

e. Causing or threatening to cause financial harm to any person;

f. Enticing or luring any person by fraud or deceit; or

g. Providing a controlled substance as outlined in Schedule I or Schedule II of

s. 893.03, Florida Statutes to any person for the purpose of exploitation of that person.

FURTHER AFFIANT SAYETH NAUGHT.

Printed Name:

Title:

Nongovernmental entity:

Date:

STATE OF ____________________

COUNTY OF __________________

SWORN TO AND SUBSCRIBED before me ____ in person or _____ remote notarization by _________________________ as _______________________ on behalf of ____________________________________________, who is personally known to me or who produced _______________________________ as identification this _________ day of _______________, 202___.

Notary Public

(Notary Seal)

Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended)

Contractors who apply so or an renewal, amendment, than $10,000 and not more than $100,000

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION-

LOWER TIER COVERED TRANSACTIONS FOR FEDERAL AID CONTRACTS

(Compliance with 2 CFR Parts 180 and 1200)

375-030-32

PROCUREMENT

11/15

It is certified that neither the below identified firm nor its principals are presently suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Name of Consultant/Contractor:

By:

Date:

Title:

Instructions for Certification

Instructions for Certification - Lower Tier Participants:

(Applicable to all subcontracts, purchase orders and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200)

a. By signing and submitting this proposal, the prospective lower tier is providing the certification set out below.

b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances.

d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. You may contact the person to which this proposal r uch as subcontracts).

has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers).

e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold.

g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the Excluded Parties List System website (https://www.epls.gov/), which is compiled by the General Services Administration.

h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

UNITED STATES-PRODUCED IRON AND STEEL CERTIFICATION

(Florida Statutes § 255.0993)

Project Name/Number: __ __________________________________

Bidder/Contractor Name: __________________________________________

CERTIFICATION AND REQUIREMENT

Florida Statutes § 255.0993 requires that any iron or steel product permanently incorporated into this Public Works

1. U.S.-Produced Iron and Steel All iron or steel products permanently incorporated into this Project (purchased by the Contractor or any

2. Supplier Compliance

3.

-produced iron and steel does not apply only if, and a.

b. Using U.S.-c.

4.

$2,500.

5.

The Contractor recognizes that electrical components, equipment, systems, and appurtenances (other than products for purposes of this requirement.

6.

7.

ACKNOWLEDGMENT

of the Project.

Printed Name

Title

Date