Washer Dryer Service PWS - 18 Jan 2024 - Apr Edits.pdf

PERFORMANCE WORK STATEMENT

FOR

WASHER/DRYER RENTAL SERVICE

7th CIVIL ENGINEER SQUADRON

_____________________ Date: ____________

QAPC

______________________ Date: ____________

Base Records Manager

_____________________ Date: ____________ Contracting Officer

Contracting Squadron Dyess AFB TX

Table of Contents

1. DESCRIPTION OF SERVICES: 3

1.1 DESCRIPTION: 3

1.1.1. OBJECTIVE OF SERVICES: 3

1.2. SPECIFIC RESPONSIBILITIES. (List): 3

1.2.1. EQUIPMENT SPECIFICATIONS: 3

1.2.2. MACHINE REQUIREMENT: 3

1.2.3. UNEXPECTED MAINTENANCE AND REPAIR: 4

1.2.4. ANNUAL MAINTENANCE AND REPAIR 5

2. SERVICES SUMMARY: 6

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES: 6

4. GENERAL INFORMATION: 7

4.1 QUALITY CONTROL: 7

4.2. INSTALLATION: 7

4.3. REMOVAL AT END OF CONTRACT: 7

4.4. REMOVAL OF EQUIPMENT DURING PERIOD OF CONTRACT: 7

4.5. SIGNS AND DECALS: 7

4.6. PHYSICAL SECURITY: 7

4.7. HOURS OF OPERATION AND PLACE OF PERFORMANCE: 8

4.8. FEDERAL HOLIDAYS: 8

4.9. SAFETY REQUIREMENTS: 8

Appendix A - LOCATION OF WASHERS & DRYER 10

1. DESCRIPTION OF SERVICES:

1.1. DESCRIPTION: The contractor will provide all furnishings, installation, and maintenance of new heavy-duty washers and dryers. The buildings identified within schedule set forth herein are located on Dyess AFB, approximately five (5) miles from Abilene, TX. This will be a firm-fixed price service contract with One 12-month base period, and 4- One-Year Option Periods.

1.1.1. OBJECTIVE OF SERVICE: This service is to provide washers and dryers for dorm residents at no cost to the resident and to ensure that all washers and dryers are maintained in operating order during the life of the contract.

1.2. SPECIFIC RESPONSIBILITIES. (List)

1.2.1. EQUIPMENT SPECIFICATIONS.

1.2.1.1 All equipment will be installed in accordance with the standards of applicable codes (i.e., National Electric Code, National Mechanical Code) and in compliance with all commercial standards.

1.2.1.2. The equipment provided by the contractor during the period of this contract shall comply with the specifications set forth herein. All equipment shall be subject to the government’s inspection as to new condition, appearance, and serviceability prior to installation.

1.2.2. MACHINE REQUIREMENT

1.2.2.1. WASHERS: The contractor will supply 72 front-load or top-load commercial-grade washers, 5.0 cubic feet capacity for buildings 6112, 6113, 6114, 6125, 6138, 7219, 7220, and 7221. The contractor will supply 76 front-load commercial-grade washers, 5.0 cubic feet capacity, stackable units (these buildings are quad units) for buildings 6126, 6127, 6136, and 6137. Machines in quad units are installed in a utility closet 79” high and 35” wide. Washers will be new, convenient to operate, and capable of withstanding at least 15 full-capacity loads of wash per week.

1.2.2.1.1. Units shall operate on 120 volt, 60 Hertz, single phase power supply, not to exceed 10 amps. Operational cycle shall consist of wash, rinse, and spin dry cycles. Washers shall have a proper number of controls for automatic operation. Selection shall be a minimum of three (3) water temperatures and three (3) wash cycles; selection may be by individual control or automatic pre-set. Washers shall require no bolting down. Machines shall be designed so that if an unbalanced (load) condition occurs during spin phase, this condition will be automatically compensated for within the machine.

1.2.2.2 DRYERS: The contractor shall supply 72 front-load or top load commercial grade, 7.5 cubic feet dryers for buildings 6112, 6113, 6114, 6125, 6138, 7219, 7220, and 7221. The contractor shall supply 76 front load commercial grade 7.5 cubic feet dryers, stackable units (these buildings are quad units) for buildings 6126, 6127, 6136, and 6137. Machines in quad units are installed in a utility closet 79” high and 35” wide. Dryers will have a minimum of two

(2) dryer cycles; selection may be by individual control or automatic pre-set. Dryers will have a door-operated safety switch which stops the drum and source of heat whenever door is opened during the cycle. Dryers shall be new, convenient to operate, and of rugged construction capable of withstanding heavy use. Units shall operate on nominal 240-volt, 60 Hertz, 4-prong power supply. All dryers must be electric--no hybrid or gas models are allowed.

Note: See listing in Appendix A for the location for the washers and dryers.

1.2.3. UNEXPECTED MAINTENANCE AND REPAIR

1.2.3.1. The contractor shall provide qualified/certified personnel to install and repair washing machines, electric dryers, and equipment.

1.2.3.2. The contractor will perform all maintenance during standard duty hours (0800 to 1600, Monday through Friday) (excluding federal holidays, refer to 4.8.1.). The contractor will inspect and provide Unaccompanied Housing Management or Furnishing Management a quote for any unexpected repair costs prior to performing work. Work will only be done if it approved in writing by the Unaccompanied Housing Management or Furnishing Management.

1.2.3.3. For all appliances, the contractor shall ensure installed washers/dryers are maintained in proper working order. Contractor will respond to all service calls within twenty-four (24) hours to assess repairs and provide the government a quote. All repairs or replacements will be complete within Seventy-Two (72) hours of approval of the quote.

1.2.3.4. The Unaccompanied Housing Management or Furnishing Management will notify the contractor of all washer/dryer equipment failures. This shall normally be accomplished during standard working hours, 8 a.m. to 4 p.m., Monday through Friday.

1.2.3.5. After repairs and/or maintenance, the contractor shall ensure area is clean of debris, oil stains, parts, or anything pertaining to work, and the machines returned to operating positions.

1.2.3.6. The contractor shall repair, at their expense, any damage to government property resulting from the movement of washers and dryers into or out of any building. These repairs will be made by a craftsman of the trade and inspected by Unaccompanied Housing Management or Furnishing Management. Repairs are subject to the approval of the Unaccompanied Housing Management or Furnishing Management.

1.2.3.7. Any personal equipment, clothing, jewelry, monies, etc., found on the premises by the contractor or his employee(s) shall be turned in to the Unaccompanied Housing Management or Furnishing Management.

1.2.4. ANNUAL MAINTENANCE AND REPAIR

1.2.4.1. The contractor shall perform annual inspections on all equipment to ensure all parts are operating properly. The contractor will schedule inspections with the Unaccompanied Housing Management or Furnishing Management one (1) week prior to each visit. Inspections will be setup annually based on the initial setup date to meet the terms of this contract. All inspections and repairs shall be accomplished during standard duty hours identified in Para 1.2.3.2.. The contractor will maintain and provide the government a maintenance log. on an annual basis, identifying at a minimum:

Date of inspection Discrepancies identified Date when units are replaced or repaired

1.2.4.2. WASHERS. The contractor will inspect and repair all supply hoses, splitter connections, drains lines, power cords, filters, agitators, drive belts, dials, knobs and switches condition/adjustment, level machines and tightening/replacing screws, bolts, and door seals, to ensure proper and safe operations.

1.2.4.3. DRYERS. The contractor will inspect and repair all electrical connections, power cords, knobs, dials, switches, door seals and exhaust hoses/ducts, to ensure proper and safe operations.

The contractor will clean out vent hoses on an annual basis. All dirt, debris, and lint will be removed from the inside of the vent hose.

1.2.4.4. The contractor will notify the Unaccompanied Housing Management or Furnishing Management if any machine is removed from a building for maintenance, repair, or other reasons. If a machine is removed from a building, a replacement machine shall be provided. The replacement machine will be equivalent to the machine that was removed.

1.2.4.5. Any personal equipment, clothing, jewelry, monies, etc., found on the premises by the contractor or his employee(s) shall be turned in to the Unaccompanied Housing Management or Furnishing Management.

2. SERVICES SUMMARY

Performance Objective

PWS/SOW

Paragraph

Performance Threshold(s) (standard you require) SS-1 – Contractor will respond to service calls to assess repairs and provide the government a quote for all appliances within 24 hours of notification.

1.2.3.3. 100% compliance is the performance threshold except in extenuating circumstances described here:

unforeseen and uncontrollable circumstances, such as acts of nature, or war.

SS-2 – Contractor will repair all appliances within 72 hours after an approved quote.

1.2.3.3.

SS-4 – WASHERS. The contractor will inspect and repair all supply hoses, splitter connections, drains lines, power cords, filters, agitators, drive belts, dials, knobs and switches condition/adjustment, level machines and tightening/replacing screws, bolts, and door seals, to ensure proper and safe operations.

DRYERS. The contractor will inspect and repair all electrical connections, power cords, knobs, dials, switches, door seals and exhaust hoses/ducts, to ensure proper and safe operations. The contractor will clean out vent hoses on an annual basis. All dirt, debris, and lint will be removed from the inside of the vent hose.

This will be accomplished annually.

1.2.4.2. and 1.2.4.3.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Refuse Collection. The contractor is responsible for removing all refuse off base.

3.2. Utility Connections. The government will provide, at a government expense, the electrical power and water necessary to operate the washer and dryers. This will include drain, hot and cold water, electricity, and exhaust vents. The contractor shall connect his equipment with their hoses, hoses splitter, electrical pig tails and rigid flex ducts with no plastic to these utility connections in an approved manner. All repair of failed utilities behind and to the utility connection point will be the responsibility of the government and if a utility problem exists during performance of services; the contractor shall contact the dorm manager or contracting officer representative.

4. GENERAL INFORMATION

4.1 QUALITY CONTROL

4.1.1. The contractor is responsible for quality control of services performed under this contract.

The contractor shall only tender for acceptance those items that conform to the requirements of the contract.

4.1.1.1. The services performed by the contractor during the period of this contract will be subject to review by the Unaccompanied Housing Management or Furnishing Management.

4.2. INSTALLATION

4.2.1 The contractor shall provide all new equipment and have the equipment installed in the buildings designated in Appendix A, no later than 60 calendar days after contract award. During this transitionary period, as a unit is removed, a new unit must be installed during the same day.

4.3. REMOVAL AT END OF CONTRACT

4.3.1. The contractor will remove all washer and dryer equipment no later than 30 calendars days after contract expiration.

4.4. REMOVAL OF EQUIPMENT DURING PERIOD OF CONTRACT:

4.4.1 The contractor will remove any machine from any specific location(s) within ten (10) calendar days after receipt of notification in writing from the Unaccompanied Housing Management or Furnishing Management to do so. Payment will cease at midnight on the removal date from the specific location.

4.5. SIGNS AND DECALS:

4.5.1. The contractor will provide at each machine the necessary signs or decals to provide the operator with the proper operating instructions. Signs and decals will be replaced when they become faded, soiled or defaced. The use of handmade or improvised signs is prohibited. Signs not mounted on the machines will be mounted in the laundry room by the contractor, after coordination with the Unaccompanied Housing Management or Furnishing Management for safety and uniformity. All machines will be numbered in a uniform manner with a minimum of one (1) inch high and a maximum of two (2) inch high numerals. The numbers are to be on the front face of the machine and are to be referenced for maintenance work. Washers and dryers will be numbered in sequential order on each unit.

4.6. PHYSICAL SECURITY.

4.6.1. VANDALISM: Any act of vandalism discovered by the contractor shall be reported immediately to the Unaccompanied Housing Management or Furnishing Management. All costs incurred as a result of vandalism/abuse to contractor property shall be initially borne by the contractor. A memorandum of these costs shall be submitted to the Contracting Officer and Contracting Officer Representative.

4.7. HOURS OF OPERATION AND PLACE OF PERFORMANCE.

4.7.1. Standard Hours of Operation. The contractor shall perform the services required under this contract during the hours of 8:00 a.m. until 4:00 p.m., Monday through Friday (excluding federal holidays).

4.7.1.1. The period of performance shall be from________________ to _________________, and the place of performance shall be the buildings listed in Appendix A of this PWS, Dyess

AFB, TX

4.8. FEDERAL HOLIDAYS

4.8.1. The contractor is not required to provide service in 2024 for the following days:

New Year’s Day 1 January Martin Luther King’s Birthday 15 January

President’s Day 19 February Memorial Day 27 May Juneteenth Day 19 June

Independence Day 4 July Labor Day 2 September

Columbus Day 14 October Veterans Day 11 November

Thanksgiving Day 28 November Christmas Day 25 December

4.8.2. The contractor is not required to provide service in 2025 through 2028 during federal holidays in accordance with US Office of Personnel Management.

4.9. SAFETY REQUIREMENTS.

4.9.1. In performing work under this contract, the contractor is required to perform under the requirement of OSHA.

4.9.2. The contractor will take all safety precautions required for safety and safety mishap prevention purposes in accordance with OSHA standards.

4.9.3. The contractor will develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.9.4. The contractor will record and report to the Contracting Officer and Contracting Officer Representative all available facts relating to each instance of damage to government property or injury to either contractor or government personnel on the same day of the incident.

4.9.5. In the event of an accident/mishap, the contractor will take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Unaccompanied Housing Management or Furnishing Management.

4.9.6. If the government elects to conduct an investigation of the accident/mishap, the contractor will cooperate fully and assist government personnel in the conduction of the investigation until it is completed.

APPENDIX A - LOCATION OF WASHERS & DRYER

BLDG

NO.

STREET

ADDRESS

NO. OF

WASHERS

NO. OF

DRYERS

TYPE OF

DRYERS

LDRY RM

LOCATION

6112 442 4th Ave 3 3 Elec. 1st Floor 3 3 Elec. 2nd Floor 3 3 Elec. 3rd Floor

6113 426 4th Ave 3 3 Elec. 1st Floor 3 3 Elec. 2nd Floor 3 3 Elec. 3rd Floor

6114 426 4th Ave 3 3 Elec. 1st Floor 3 3 Elec. 2nd Floor 3 3 Elec. 3rd Floor

6125 410 Avenue B 3 3 Elec. 1st Floor 3 3 Elec. 2nd Floor 3 3 Elec. 3rd Floor

6126 418 Avenue B 6 6 Elec. 1st Floor 6 6 Elec. 2nd Floor 6 6 Elec. 3rd Floor

6127 426 Avenue B 6 6 Elec. 1st Floor 6 6 Elec. 2nd Floor 6 6 Elec. 3rd Floor

6136 317 3rd Ave 6 6 Elec. 1st Floor 7 7 Elec. 2nd Floor 7 7 Elec. 3rd Floor

6137 325 3rd Ave 6 6 Elec. 1st Floor 7 7 Elec. 2nd Floor 7 7 Elec. 3rd Floor

6138 325 3rd Ave 3 3 Elec. 1st Floor 3 3 Elec. 2nd Floor 3 3 Elec. 3rd Floor

7219 410 Avenue D 3 3 Elec. 1st Floor 3 3 Elec. 2nd Floor 3 3 Elec. 3rd Floor

7220 418 Avenue D 3 3 Elec. 1st Floor 3 3 Elec. 2nd Floor 3 3 Elec. 3rd Floor

7221 426 Avenue D 3 3 Elec. 1st Floor 3 3 Elec. 2nd Floor 3 3 Elec. 3rd Floor

Total 148 148