WASH RACK SOW.docx

STATEMENT OF WORK

TWCF – Wash Rack for AGE Units, B778, B779

PROJECT NUMBER FJXT220006

26 June 2025

TABLE OF CONTENTS

COMMON ACRONYMS/ABBREVIATIONS:

AFB – Air Force Base BCE – Base Civil Engineer – commonly the commander or deputy commander of the Civil Engineer Squadron.

CES – Civil Engineer Squadron CO – Contracting (Contract) Officer CONS – Contracting Squadron DOD – Department of Defense IFS – Installation Facility Standard NTP – Notice to Proceed POC – Point(s) of Contact POP – Period of Performance SOW – Statement of Work, Scope of Work UFC – Unified Facilities Criteria UFGS – Unified Facilities Guide Specifications

PART I – PROJECT SPECIFIC GUIDANCE

SCOPE

1.1 PERIOD OF PERFORMANCE

Total Period of Performance for this project is 220 calendar days, negotiable prior to award.

1.2 OBJECTIVE

The contractor shall provide all design, labor, materials, tools, and equipment necessary to demolish the existing wash rack in Building 779, build a new wash rack in Building 778, and upgrade the electrical and lighting systems in both Buildings 778 and 779. The project location is B778 and B779, 7th St, Dover AFB, DE 19902, Kent County Delaware.

1.3 INTRODUCTION

The contractor shall provide the following as overall requirements included in the demolition and build of the AGE Wash Rack and renovation of electrical and lighting systems. A preliminary 35% design has been completed and will be provided to the contractor for reference. All electrical work shall be accomplished in accordance with local, state, and federal standards. The contractor is responsible for ensuring all designs and construction comply with the most stringent of federal, state, and local code and regulations and this statement of work. Project will include, but is not limited to, all aspects contained in section 1.4 DETAILED SCOPE.

1.4 DETAILED SCOPE

1.4.1. Contents of Bid

1.4.1.1 Contractor’s bid shall contain all necessary information to convey understanding of requirements for the project, including, but not limited to, materials, labor, long lead items and any items or situations that may be out of the ordinary for a construction project.

1.4.2 General Requirements

1.4.2.1 Contractor shall have a Project Manager (PM) assigned beginning at NTP to oversee and track all phases of the project.

1.4.2.2 At a minimum of 60 days prior to construction start, contractor shall provide all necessary information to develop a Temporary Construction Waiver and FAA Construction Notice including, but not limited to:

a) Project location information with latitude/longitude coordinates. Location information must include actual work site, laydown/storage areas and haul routes.

d) Crane lift plan as necessary. Lift plan shall include maximum tip height and exact location of crane (or applicable lifting equipment) in operation.

1.4.2.3 Contractor shall cost load closeout documentation in accordance with UFGS 01 32 01 paragraph 3.3.20:

a) Punch list completion shall be no less than 1 percent of the project value.

b) As-built drawings will be 1 percent of the project value or $35,000, whichever is higher

c) O&M documentation shall be costed at no less than $20,000.

1.4.2.4 Facility Data Workbook

a) The contractor shall utilize Dover AFB’s pre-formatted Facility Data Workbook (FDW) template used to compile Asset, Attribute, Facility, and Space Data that the Government wishes to manage via electronic means. The FDW also contains all requirements associated with proper collection, organization, and turnover of the Facility Data.

b) Provide one compiled FDW for each facility identified above. Complete all portions of each FDW including facility, space, asset, and attribute data in compliance with the FDW Requirements. The FDW Shall contain the maintainable and warrantable equipment (assets) associated with each facility as well as a list of all equipment removed during the project under the “Decommissioned Asset List”. This includes assets in contract scope and within the project extents. See 01 78 00 CLOSEOUT SUBMITTALS and 01 78 23 OPERATION AND MAINTENANCE DATA for related requirements. Assets include, but are not limited to, those types described in the "Required Assets" portion of the FDW template. If an asset type is not included in the scope of the Project, no Facility Data (assets or attributes) are to be included in the FDW (even as a placeholder) for that asset type. Provide Facility Data Workbook when all assets are identified, but not later than [60] days prior to Beneficial Occupancy Date (BOD) as identified in the Government-Approved construction schedule. (See Attachment 2)

1.4.3 Demolish Existing Wash Rack – Building 779

a) Disconnect and isolate water hose and drain lines for existing wash rack.

b) Remove and store for later reuse wash rack equipment including water heater, compressor and hose boom.

c) Demolish and dispose of off base all existing structure, piping, and electrical connections and equipment from Building 779 that pertains to the existing wash rack. Contractor shall coordinate with government to recycle materials as applicable.

d) Patch and seal concrete floor where needed once wash rack has been removed, ensuring epoxy floor coating matches with surrounding floor.

e) Remove gas line extension that serviced the wash rack water heater.

1.4.4 Construct New Wash Rack – Building 778

a) Demolish and dispose of off base curtain and railing from north interior area of Building 778.

b) Construct new wash rack within the north interior end of Building 778 consisting of CMU block walls, interior lighting, drainage pit with grating, foam soap dispensing wash brush, and integrate salvaged pressure sprayer from demolished B779 wash rack. Water heater and compressor salvaged from B779 are to be used in support of new wash rack.

c) Saw-cut concrete and excavate trench for drainage pit.

d) Install drainage grate over pit within footprint of CMU block wash rack structure.

e) Tool all joints in CMU block wall and install weep holes.

f) Install new oil-water separator draining to existing sanitary sewer line between B778 and Hangar 706.

g) Saw-cut concrete to install drainage line from wash rack drain pit extending to new oil-water separator.

h) Patch and seal concrete to match existing floor. New concrete shall be epoxy coated to match existing floor coating. Concrete surfaces will be moisture tested prior to applying any epoxy materials. If tested moisture content exceeds 3%, a sealant primer or other approved mitigation method must be used.

i) Tap into existing water line for building 778 and install new water line to supply new wash rack.

1.4.5 Upgrade/replace Electrical Components

A. Demolition of Electrical Components - Building 779 -Disconnect and remove all raceway and conductors associated with the existing wash rack back to the circuit breakers in Panel PP5.

-Close all openings in PP5 not in use.

-Replace panel schedule with new typed schedule reflecting the new conditions.

B. Installation of Electrical Components - Building 778 -Run all required electrical to support new wash rack from Panel N4235. If the load requirements exceed the capacity of the electrical distribution supplying Panel N4235, upgrade the distribution IAW 2023 NEC and UFC 3-520-01 specifications.

C. Lighting System Upgrades -In both 778 & 779:

Perform photometric study of maintenance bay spaces and upgrade all interior and exterior lighting systems to LED. “Systems” include electrical distribution, lighting, and controls. Replace all wall mounted exterior fixtures on building 779 and building 778 with UFC-compliant fixtures.

-Emergency & Egress Lighting for 778 & 779:

Design power to be sourced from central inverters with the following capabilities:

BACNET (MSTP) Communication that provides:

• Input Voltage(s)

• Output Voltage(s) Building Management System (BMS)

• Output Current(s)

• Total Output Power

• Ambient Temperature

• RS-485 serial port BACnet MSTP protocol

• Battery Voltage

• Battery Current

• Total Time on Battery (in Emergency Mode)

• Days of Operation

• Results of the Inverter’s last automatic monthly self-test

• Results of the inverter’s last automatic yearly self-test

• Alarm states including no utility, on battery, battery low, input voltage high/low, inverter failure detected, inverter overloaded and overload shutdown, ‘load reduction’ activated, ambient temperature high, and battery charger fault

• Event logs, alarm logs, and test logs as text files downloadable via BACnet file transfer External Maintenance Bypass (Make before break) TVSS Line Filter Monthly and Annual testing capability IAW NFPA 101 requirements 5-year warranty

D. Electrical Distribution Upgrade Overall: Contractor shall perform a power coordination study and correct any deficiencies found.

Bldg. 779:

277/480 Volt Distribution:

Demolition

- Remove disconnect switch D-MP and Panel MP, to include the electrical meter, all associated equipment, raceway, and conductors.

- Remove conductors supplying switch D-MP back to the pad mounted transformers. Cap the conduit where switch D-MP was connected.

- Remove raceway and conductors and associated equipment from the fire alarm panel that was part of the, now removed, paint booth system. Close all unused opening on the fire alarm panel.

Bldg. 778:

208Y/120 Volt Distribution:

Demolition

- Remove and replace panels MDP, PP1, PP2, PP3, PP4, and LP. New design is not restricted to one for one replacement of existing panelboards.

- Remove fire alarm disconnect and incorporate circuits in new electrical system design.

- Remove all associated electrical equipment below panels PP4, PP1 and LP and incorporate them into the new design.

Construction

- Update the panel identity for Washrack Rollup Doors to Panel PP6 or the next sequential number based on the new design.

- For all panels that are being removed/replaced, trace all circuits to and update as-built drawings and panel schedules to reflect existing conditions.

- Provide Arc-Fault study for all electrical panels. If the installed equipment does not meet the conditions of the arc-fault study, upgrade those panels to comply with the study ratings.

- Electrical panelboard naming convention:

--- Main distribution panel: MDP -- Power Panels: PP-1 (sequential numbers for additional power panels) -- Lighting Panels: LP-1 (sequential numbers for additional lighting panels) -- Safety Switches: D-1 (Sequential. This only applies to safety switches that supply electrical distribution equipment such as transformers and panelboards.)

-- Dry Type Transformers: T-1 (sequential numbers)

1.4.6 Finish Selections: Contractor shall include a finish submittal package including both a Composite Interior Design (CID) & Structural Interior Design (SID) binder as summarized in UFGS DIVISION 01 – General Requirements Section 01 33 00 Submittal Procedures. The contractor shall include the Interior Finish Package (color board, accompanying plans and specifications) or exterior samples as per project submission deadlines. Color samples must be provided as substantial physical samples mimicking final application, printed or digital samples will not be accepted. Finishes require review and approval by the DAFB Architectural Review Board.

1.5 LIMITATIONS

Construction area is adjacent to an active airfield; contractor shall secure all construction materials stored outside of the facilities. AGE maintenance facilities B778 and B779 will be operational during construction, contractor shall coordinate with facility users to ensure mission impacts are minimal. The contractor is required to notify the contracting officer (CO) a minimum of 21 days in advance of any planned utility outages or need for non-emergency support from 436 CES shops. Emergency support is defined as the need for action to be taken to prevent damage to facilities or harm to personnel if a building system continues operating in present state at the time of request.

POINTS OF CONTACT (POC)

POCs will be provided at the time of contract award.

GOVERNMENT-FURNISHED INFORMATION, EQUIPMENT, MATERIAL, AND PROPERTY

INFORMATION

If available, the Government may provide information in the form of available plans, reports, maps, and drawings as necessary to facilitate accomplishment of the work required in this Statement of Work upon contract award. However, these drawings are not guaranteed to show conditions as they exist. The designer shall field verify the information shown on the As-Built drawings and other information as necessary to produce a quality-designed project.

As-built drawings may be viewed upon request at the CES building, 600 Chevron Ave. Dover AFB, DE 19902. Coordinate access with the government Project Manager.

3.2 EQUIPMENT

None provided.

3.3 MATERIAL

None provided.

3.4 PROPERTY

None provided.

PART II – GENERIC REQUIREMENTS

1. GOVERNING DESIGN AND CONSTRUCTION DOCUMENTS

1.1 Department of Defense specifications and criteria located at www.wbdg.org/dod, including but not limited to:

1-200-01 Unified Facilities Criteria (UFC) DOD Building Code 1-300-02 Unified Facilities Guide Specifications (UFGS) Format Standard NFPA 70 – National Electric Code

1.2 Air Force specifications and criteria located at www.wbdg.org/airforce

1.3 Dover AFB Installation Facility Standard located at www.wbdg.org/airforce/ifs/dover-afb-ifs Dated 7 January 2025

1.4 Dover AFB Standard Specifications – Attachment 1 to this SOW.

2. TABLE OF DELIVERABLES

DESIGN

CONSTRUCTION

Pre-Construction Meeting

Prior to the start of work

Construction Progress Meetings

Bi-Weekly after start of work

Pre-final Inspection

Coordinate with CES, See paragraph 6.1

Final Inspection

CES Coordinated, Minimum 28 Calendar Days prior to Period of Performance expiration

3. DESIGN REQUIREMENTS

3.1 Pre-Performance Conference – The Contracting Officer or designated representative shall conduct a Pre-Performance Conference at Dover Air Force Base, Delaware after receipt of Payment and Performance Bonds. This meeting will involve all stakeholders, allowing the Government and Contractor to discuss a complete overview of the project and any specific concerns. Importantly, a Notice to Proceed (NTP) may be issued at this meeting.

3.2 Project Management Plan (PMP) – Due 15 calendar days after NTP to include narrative document describing the contractor’s organizational structure and ability to meet regulatory requirements. PMP shall include:

3.1.1 Table of Contents

3.1.2 Team Structure

3.1.3 Quality Control Plan

3.1.4 Safety & Health Plan

3.1.5 Organizational Chart

3.1.6 QCM Appointment Letter

3.2 65% Design Submittal – Due 30 calendar days after NTP to include redlined specifications, drawings, and Basis of Design which convey the complete extent of the work in a preliminary manner. Design document submissions shall include the following:

3.2.1 Table of Contents

3.2.2 Executive summary of the scope of all work.

3.2.3 Previous contractor Requests for Information and Government Responses, if applicable.

3.2.4 Design Analysis (Basis of Design) and appropriate engineering calculations.

3.2.5 Design Drawings and Specifications

3.2.6 Schedule of submittals for material approval.

3.2.7 EasyPower (or EasyPower compatible) electrical design drawings.

3.3 65% Design Review Meeting – Due 7 calendar days after Government review of the 65% Design Submittal. These meetings will include all relevant Base POC and Contracting Personnel on an as-needed basis. These meetings will cover the design review comments made on the current design submittal and will include any pertinent issues which could affect future progress. The following items shall be covered:

3.3.1 Meeting attendees and contact information.

3.3.2 Review and resolution of design review comments.

3.3.3 New business.

3.3.4 Schedule

3.4 100% Design Submittal – Due 21 calendar days after the 65% Design Review Meeting to include complete specifications, complete drawings, and Basis of Design. Design document submissions shall include the following:

3.4.1 Table of Contents.

3.4.2 Executive summary of the scope of all work.

3.4.3 Previous contractor Requests for Information and Government responses, if applicable.

3.4.4 Design analysis (Basis of Design) and appropriate engineering calculations.

3.4.5 Design drawings and specifications.

3.4.6 Schedule of submittals for material approval.

3.4.7 EasyPower (or EasyPower compatible) electrical design drawings.

3.5 100% Design Review Meeting – Due 7 calendar days after Government review of the 100% Design Submittal. These meetings will include all relevant Base POC and Contracting Personnel on an as-needed basis. These meetings will cover the design review comments made on the current design submittal and will include any pertinent issues which could affect future progress. The following items shall be covered:

3.5.1 Meeting attendees and contact information.

3.5.2 Review and resolution of design review comments.

3.5.3 New business.

3.5.4 Schedule.

3.6 Final “Issued for Construction” Design Submittal – Due within 14 calendar days after 100% Design Review Meeting. Includes signed and sealed final drawings, specifications, Basis of Design and Easypower Models. Drawing sets should include updated drawings to reflect any changes of systems that have been altered.

3.7 Pre-Construction Meeting: After IFC Drawings and Specifications are approved by the Government the Contractor shall request a pre-construction meeting 14 calendar days prior to mobilizing and starting any site work. Mobilization date shall be requested by the Contractor prior to the pre-construction meeting and approved by the Government. Any work performed on site without approved Issued for Construction Drawings/Specification and consent from the Government is considered to be performed at the Contractor’s risk.

4 CONSTRUCTION REQUIREMENTS

4.1 Work Schedule – Work shall be performed between 7:30 A.M. and 4:30 P.M. daily, Monday through Friday, excluding federal legal holidays as outlined by Public Law Number 98-144 (or days not worked on Dover AFB due to the observance of such holidays). Unless otherwise specifically authorized herein or in writing by the Contracting Officer, the scheduling of work for times other than as set forth above, is not permitted. A request to work extended hours, weekends, and holidays may be submitted to the Contracting Officer.

4.2 Permits – The Contractor is responsible for all applicable permits, licenses, and certificates required to perform and execute this contract.

4.3 Submittals – UFGS 01 33 00 Submittal Procedures shall govern construction materials. Per UFGS 01 33 00 Paragraph 1.14: "Approval or acceptance by the Government for a submittal does not relieve the Contractor of the responsibility for meeting the contract requirements or for any error that may exist, because under the Quality Control (QC) requirements of this contract, the Contractor is responsible for ensuring information contained within each submittal accurately conforms with the requirements of the contract documents.”

4.3.1 The review period for submittals is 14 days from date of receipt.

4.3.2 Provide submittals in electronic format, with the exception of material samples required for SD- 04 Samples items. In addition to the electronic submittal, provide the number of hard copies of design submittals described in the Table of Deliverables. Compile the submittal file as a single, complete document, to include the Transmittal Form (AF3000) described within. Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality so that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature, or scan of a signature. Email electronic submittal documents to an email address as directed by the Contracting Officer. Provide electronic documents over 10MB via DoD SAFE. Provide hard copies of submittals when requested by the Contracting Officer. Up to three additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the Government.

4.3.3 Submittal data sheets with multiple sizes/models/materials listed must be modified to specify what will be used in the project via highlight, underline or circle.

4.3.4 Per Section 3.3 the Contractor shall create and maintain a Master Document List (MDL) and/or Submittal Register, i.e. AF Form 66 that includes all documents, whether the documents are a deliverable or not, which are prepared during the course of the contract. The MDL and its documents shall be maintained in libraries readily available for submittal to the Government. All Material Submittals shall be accomplished in accordance with the instructions pertaining to AF Form 3000, Material Approval Submittal.

4.3.5 Final Deliverables:

4.3.5.1 As-built (Record) Drawings – For Design-Build projects, UFGS 01 78 00 must be included in the specification document and edited for Air Force standards. PDF versions of record drawings shall contain bookmarks for each discipline of work. Native CADD files shall be provided and formatted IAW Army Corps of Engineers ERDC/ITL TR-19-7

4.3.5.2 Warranty Management Plan – Provide in accordance with UFGS 01 78 00 para. 1.8.1. Sections shall be organized by discipline and bookmarked for easy reference. File size shall be less than 5MB, if necessary, files should be split per discipline. Physical copies (if applicable) will be tabbed per discipline and section.

4.3.5.3 O&M Manuals – Provide in accordance with UFGS 01 78 23. Sections shall be organized by discipline and bookmarked for easy reference. Physical copies (if applicable) will be tabbed per discipline and section.

4.3.5.4 Training – Provide training on specialty equipment installed (if applicable) prior to final acceptance of the project.

4.4 Construction Progress Meetings – The Contractor shall perform Construction Progress Meetings with meeting minutes provided to construction team Government representatives. Meeting minutes shall be submitted within 48 hours of meeting completion. These meetings will include all relevant Base POCs and Government representatives on an as needed basis. The following items shall be covered:

4.4.1 Meeting attendees and contact information

4.4.2 Change Orders

4.4.3 Requests for Information

4.4.4 Material submittals and updated submittal register

4.4.5 Updated Schedule

4.4.6 Progress made in past period

4.4.7 Project issues affecting future work progress

4.5 Daily Activity Reports –

4.5.1 Contractor shall provide Daily Construction Activity Logs (Daily Logs) for each day onsite work is performed with information including, but not limited to:

4.5.1.1 Weather conditions

4.5.1.2 Onsite personnel headcount and hours

4.5.1.3 Activities performed

4.5.1.4 Onsite progress photos (Note: Photography on/of airfield is prohibited)

4.5.2 If no work was completed on a scheduled workday, the Daily Log is to be submitted noting “No onsite work performed”

4.5.3 An example of a properly formatted Daily Log can be found attached to this SOW (Attachment 3).

4.6 Worksite Activities and Coordination:

4.6.1 The Contractor shall coordinate worksite activities with all applicable personnel to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions.

4.6.2 The Contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment, avoiding work interruptions and complying with Occupational Safety and Health Administration (OSHA) safety and local safety office requirements. The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. The Contractor shall maintain documentation supporting training records on site and have written Health and Safety Plans on site and available for workers and/or regulatory review. The Contractor shall provide the Contracting Officer (CO) copies of any OSHA report(s), regarding a project site, submitted during the duration of the contract.

4.6.3 The Contractor shall record and report promptly (within 24 hours) by telephone, facsimile or other direct means to the CO, Contracting Officer Representative (COR), the Base POC, and to the military installation’s Safety Office, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to the Fire Department at 911. If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in conducting of the investigation until it is completed.

4.6.4 The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on federal property.

4.6.5 The Contractor shall employ a Site Superintendent (SS) and Site Safety & Health Officer (SSHO) for this project. The SS must be on the construction site when work is in progress and may also serve as the SSHO.

4.7 Quality Control

4.7.1 In addition to the requirements specified in the FAR clause 52.246-12 - Inspection of Construction, the Contractor shall designate, in writing, an individual responsible for managing the Contractor's inspection program. Such designation shall be made to the Contracting Officer prior to commencement of work on the job site. Per UFGS 01 45 00, “The Quality Control Manager must maintain a physical presence at the work site at all times and is the primary individual responsible for all quality control.” Unless otherwise expressly permitted by the Contracting Officer, the Contractor’s Quality Control Manager shall not be part-time to this effort.

4.7.2 The Government will require that work progress in stages when verification of the quantity, adequacy and/or accuracy of underlying work is necessary before follow-on work is allowed to start. When required by these specifications, such verifications shall be mandatory, and an allowance for these verifications shall be made in the Contractor's Contract Progress Schedule. The Contractor shall provide notification that work is ready for verification in accordance with the requirements outlined on the Mandatory Verification Schedule. Required mandatory verifications are as listed by the schedule.

4.8 Site Management

4.8.1 The Contractor shall submit for approval a detailed plan drawing showing the layout of the construction site prior to starting work. The drawing shall include the locations of storage trailers, equipment storage and material staging areas, contractor employee parking areas, temporary construction fence including placement of safety signs (i.e. hard hat area, etc.), and trash dumpsters and containers, as applicable. The submittal shall also include photographs of the site prior to disturbance by the start of work.

4.8.2 Materials Disposal – The Contractor is responsible for the collection and disposal of all debris, rubble, residue, and waste material generated in the performance of work under this contract. All such materials shall be removed from Dover AFB by the Contractor and disposed of in a State approved permitted landfill. The Contractor shall recycle concrete, untreated wood and other demolition debris. The Contractor is not permitted to deposit any such materials in base trash collection containers or at any on-base location without prior approval of the Contracting Officer. The Contractor is responsible for remediating and/or reimbursing the base for any spills caused by them, their personnel, their subcontractors and/or their equipment. The contractor shall provide their own waste receptacles and dispose of waste in accordance with the requirements set forth in 01 11 10 Dover Air Force Base General Requirements listed in Attachment 1 of this Statement of Work.

4.8.3 Site Restoration – The Contractor shall demobilize facilities as necessary and restore the site. Except as otherwise required by the contract, all disturbed or damaged landscaping, paved areas, curbs, or sidewalks shall be restored to the original condition. This condition will be as documented in the photographs of the undisturbed site submitted with the site layout plan. The Contractor shall implement erosion control measures as applicable such as seeding, mulching, sodding, and erosion control fabrics. Restore roads, structures, and utilities, as well as any vegetation disturbed by work. Per Dover AFB IFS - Landscape Architecture, project specifications shall be edited to require the establishment of an acceptable stand of turf by the Contractor to include temporary irrigation as necessary based on rainfall conditions and mowing to a maximum height of 8 inches until an approved stand of turf is achieved and accepted. A minimum of at least three mowings is required prior to acceptance.

4.9 Environmental

4.9.1 Hazardous Materials Usage – If any hazardous material (HAZMAT) is used, Contractors must submit to the CE Environmental Office (via the Contracting Office) the information and supporting documentation (including Safety Data Sheets (SDS) necessary to obtain HAZMAT usage authorization. Report data on HAZMAT used during the performance of the contract at intervals and in the format specified by the Dover AFB Installation Facility Standards (IFS).

4.9.2 Affirmative Procurement – Affirmative Procurement (AP) is the name given to the federal program to strengthen efforts to protect the environment and promote economic growth through the purchase of recycled and other environmentally preferred products. Federal government procurement and use of recycled products, especially re-refined oil, can reduce our nation's dependency on foreign governments for raw materials.

4.9.3 Recycling of Construction Debris – The Contractor and Dover AFB representatives shall make every attempt to recycle as much construction debris as possible and within financial reason. The Contractor shall utilize the provided Dover AFB recycling avenues for scrap metal and recycle other recyclable materials through their own means.

4.9.4 Conformance with Environmental Management System – The Contractor shall perform work under this contract consistent with relevant policy and objectives identified in the Dover AFB environmental management system (EMS) applicable for this contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the Dover AFB EMS and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals.

4.9.5 Air Permitting – State of Delaware regulations pertaining to air pollution require the permitting of permanent placed equipment prior to installation. The following items require a construction permit prior to equipment being placed on the construction site:

4.9.5.1 Emergency generators with capacity greater than 450 kilowatts.

4.9.5.2 Boilers supplied by Natural Gas, LP gas, or other desulfurized fuel gas and have a rated heat input of less than 15 million British-Thermal Units (BTUs) per hour.

4.9.5.3 Boilers utilizing any petroleum-based fuel with a rated heat input of less than 10 million British-Thermal Units (BTUs) per hour.

4.9.5.4 Project specific equipment identified in the construction documents.

4.9.6 Hazardous Materials and Hazardous Waste Activities Requirements:

4.9.6.1 Hazardous materials

4.9.6.2 The Contractor shall sample, test, remove, and dispose all hazardous material and hazardous waste debris generated in the course of the work in accordance with applicable Federal, State, Local and these contract requirements. The Contractor shall provide all hazardous materials use and hazardous waste disposal documentation to the Base Civil Engineer, and shall register with the Hazardous Materials Pharmacy program (if available) at the installation to ensure appropriate and efficient tracking of the Contractor’s hazardous material purchases, inventories, use, and releases such as required by the Emergency Planning and Community Right-to-Know Act (EPCRA), Executive Orders, or any installation reporting requirements. The Contractor shall also comply with Federal, State, and Local requirements for any task involving the transportation of hazardous wastes and/or contaminated materials to off-site treatment, storage, and/or disposal facilities. This includes 40 CFR 260, 49 CFR 172, 173, 178, and 179, and all other applicable Federal, State, and Local transportation regulations.

4.9.6.3 For any areas where hazardous materials will be disturbed, the material must be handled in accordance with the requirements of the Environmental Protection Agency (EPA), the Occupational Safety and Health Administration (OSHA), and the State of Delaware regulations. There is no requirement to remove hazardous materials prior to demolition activities for this type of building in the State of Delaware, but contractors need to be made aware of the possible existence of hazardous materials so their workers and the environment can be adequately protected. Regulations established by OSHA must be adhered to during work which involves building components containing hazardous materials in detectable amounts. Employers are required to use engineering controls and special work practices to reduce worker exposure at or below the permissible exposure level (PEL). It also triggers several requirements regarding exposure monitoring, biological monitoring, and employee training when a worker is exposed to airborne levels at or above the PEL. All hazardous materials are to be handled and disposed of as hazardous waste unless toxic characteristic leaching procedure (TCLP) testing is performed and indicates otherwise. Whenever renovation or demolition is performed on painted components, an attempt should be made to control dust. Any component containing hazardous materials in detectable amounts also has the ability to produce hazardous dust when it is disturbed.

4.9.6.4 Asbestos abatement is not an expected requirement for this project. If any potential asbestos containing material is found during construction, cease work immediately and notify the project manager and Contracting Officer for direction.

4.9.6.5 Lead-based paint (LBP) abatement is not an expected requirement for this project. If any potential LBP is found during construction, cease work immediately and notify the project manager and Contracting Officer for direction.

5 CONTRACT ADMINISTRATION REQUIREMENTS

5.1 Progress Schedule, AF Form 3064 – The Contractor shall prepare and submit, for approval by the Contracting Officer (CO), a work breakdown structure. The work breakdown structure shall be used to report the cost and schedule status for this project. All tasks required under this type of contract shall be included in the work breakdown structure.

5.2 Progress Reports, AF Form 3065 – The Contractor shall complete biweekly Contract Progress Reports throughout the contract period. The work elements and percentages of the total job identified on the AF Form 3065 shall be identical to the work elements and percentages indicated on the AF Form 3064. Each invoice should be based on the most recent approved AF Form 3065 and will be entered through Wide Area Work Flow (WAWF). The AF Form 3064, AF Form 3065, and invoice shall all cover the same period of performance.

5.3 Notification Requirement – The Contractor is required to notify the Contracting Officer and the Project Manager of critical issues that may affect life, health, safety, contract performance, or the environment. Verbal notification should be made immediately followed by written notification as soon as practical.

5.4 Transmittal Form – The Contractor is required to use AF Form 3000 Material Approval Submittal as the transmittal form for both design and construction submittals.

5.5 Submittal Format – Provide submittals in electronic format, except for material samples required for Submittal Description (SD)-04 Samples items. In addition to the electronic submittal, provide one hard copy of design submittals. Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality that all information is legible. Use Portable Document Format (PDF) as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature, or scan of a signature. Email electronic submittal documents less than 10 MB to an email address as directed by the Contracting Officer. Provide electronic documents over 10 MB via DoD SAFE. Provide hard copies of submittals when requested by the Contracting Officer. Up to three additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the Government.

6 INSPECTIONS

6.1 Pre-final Inspection – The Pre-final inspection shall be coordinated by the Contractor to conduct a detailed inspection to identify construction deficiencies and remaining contractual items (such as systems operating manuals, spare parts lists, as-built drawings and training requirements). All aspects of the feature of work to be inspected must be complete, with verification by the assigned CES construction inspector, before the pre-final inspection can be scheduled. All system testing and commissioning to include HVAC TAB shall be complete prior to scheduling the pre-final inspection. The Contractor shall compile the list of deficiencies (punch list) which have been identified before or during the Pre-Final Inspection. A copy of the punch list shall be provided to CES, as well as the Contracting Officer (CO). If no deficiencies are found during this inspection, it may be accepted as the final inspection at the discretion of the CO.

6.2 Supplemental O&M Data – In addition to the Operation and Maintenance data requirements defined in UFGS 01 78 23 O&M Data, provide the following information for electrical transformers, panelboards, enclosed circuit breakers, motor control panels, safety switches, and surge protective devices installed as part of this requirement:

6.1.1 Make, Model, and Serial Number. (Manufacturer’s Build Number acceptable if sequential or unique to the individual piece of equipment)

6.1.2 Date of Manufacture

6.1.3 Date of Installation

6.1.4 Photographs of equipment displaying nameplate, data plates, main breakers, circuit breaker panels, and panel schedules as applicable.

6.3 Final Inspection – The Contractor shall conduct a final inspection with applicable Government officials.

6.4 Final Acceptance – This occurs when all punch-list items have been corrected by the Contractor and the Government accepts the work as complete. If there is no follow-on work under another contract, then Final Acceptance would also be the Physical Completion date.

6.5 Warranty – A warranty shall be issued in accordance with FAR 52.246.21 (Warranty of Construction). A standard one-year workmanship warranty shall be issued for all work.

7 SECURITY

7.1 SECURITY INSTRUCTIONS

7.1.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the Installation shall abide by all security instructions and directives of Dover Air Force Base.

7.1.2 At the close of each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and windows secured.

7.1.3 The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

7.1.4 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented workers will be remanded to the proper authorities.

7.1.5 All contractors and subcontractors when working in a Controlled, Restricted, or other sensitive area must be escorted at all times. The military agency or unit responsible for the project is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

7.2 CONTRACTOR BADGE POLICIES: All requests for Contractor badges will be submitted by a “Sponsor.” Typically, this will be the Base Contracting Squadron (436 CONS), a Contracting Officer Representative (COR) or the Requirement Owner (RO). The “Sponsor” will complete an Operational Risk Management Assessment Form (ORM) and submit to the 436 SFS, Pass and Registration office for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10 days prior to the requested date of employment.

7.2.1 All Contract employees granted unescorted access, to include Access Control Lists (ACLs), are required to consent to a Criminal Background Investigation (CBI) prior to entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI. The Contractor shall provide the following information prior to entry for sponsorship:

7.2.1.1 Requests for Access Control Lists (ACL) must be submitted/approved NO LATER THAN SEVEN (7) FULL BUSINESS DAYS before access is required. This allows for adequate time to properly screen personnel and obtain follow-up information if needed. All access control lists requests must include the sponsor’s information. The sponsor must provide the following information on all guests: Last Name, First, MI, (no nicknames) in alphabetical order, Date of Birth and Driver’s License Number with State of Issue. All ACLs should be submitted via email to 436 SFS/EAL (In the Global Address Book) (436sfs.eal@us.af.mil).

7.2.1.2 ACLs will be for visits under 60 days. The sponsor must be specific on the following. Reason for Requested Access, Event Location: Provide the building number or the individual’s residence address. All Access Control Lists must be in a Word Document that is attached to the email. Requests submitted in a PDF format or in an Excel document will be returned for correct formatting. Do not paste the Access Control List in the body of the email.

7.2.1.3 When requesting access for sub-contractors the following information is needed: full name, Social Security Number, driver’s license number and state of issue, vehicle information (make/model/color/year), license tag number and state, name of company, date and time required for access.

7.2.2 Contractor badges will be issued for a maximum period of one year. Prior to re-issuing a badge, all old badges must be returned to the 436 SFS, Pass and Registration office for destruction. Prior to re-issuing a badge, the “Sponsor” must submit a new ORM to the 436 SFS, Pass and Registration office for approval. In the event a badge is lost or stolen, the badge holder must immediately contact the 436 SFS, Pass and Registration office. The badge holder must complete the Loss/Theft of Identification Worksheet and provide to the Contractor’s Site Supervisor. The Contractor’s Site Supervisor will investigate the loss and report (in writing) the circumstances in which the badge was lost. This information, along with a new ORM, will be submitted by the “Sponsor” to the 436 SFS, Pass and Registration office for re-issuing a badge.

7.2.3 When a Contract employee is terminated, the Contractor’s Site Supervisor, COR or RO will immediately notify 436 CONS, who will ensure notification is made to the 436 SFS, Pass and Registration office. The Contractor’s Site Supervisor, COR, or RO are responsible for returning the contractor’s badge to the 436 SFS, Pass and Registration office. If a terminated employee refuses to surrender the access badge, COR or RO will immediately notify, in the order of precedence: (1) 436 SFS, Base Defense Operation Controller; (2) the 436 SFS, Pass and Registration office; and (3) 436 CONS of the situation. If a base access badge is denied the 436 SFS, Pass and Registration office will notify the “Sponsor” of the denial. The individual in question may contact the 436 SFS, Pass and Registration office for information on how to obtain the reason(s) for denial.

7.3 Installation Access: The contractor shall obtain a personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicated on their contractor badge.

7.3.1 Vehicle registration, proof of insurance, and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

7.3.2 During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation. During FPCON Bravo, Charlie, and Delta personnel without base issued identification shall be physically escorted onto the installation.

7.4 Antiterrorism:

7.4.1 References:

7.4.1.1 Department of Defense Instruction O-2000.16, Volume 1 DoD Antiterrorism (AT) Standards, Standard 18

7.4.1.2 Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors.

7.4.1.3 Joint Publication 3-07.2 Antiterrorism

7.4.2 Terrorism is defined as: The calculated use…