Walkway System Statement of Need.pdf

Statement of Need Zeno Walkway System

Eastern Colorado Health Care System Aurora, CO

4/29/22

1. PURPOSE

1.1. The purpose of this requirement is to deliver and install Zeno 3 Layer Walkway at VA Eastern Colorado Health Care System, Jewell Clinic located at 14400 E. Jewell Ave, Aurora, CO 80012 This equipment is to measure gait and its variability. In addition, this equipment will be used to analyze gait.

2. SCOPE

2.1. The Contractor shall deliver and install all items listed in section 2.5.

2.2. All items must meet all salient characteristics defined in section 2.5 and is not flexible.

2.3. Installation must meet manufacturer specifications.

2.4. The Contractor shall furnish all personnel, supplies, and equipment required for delivery and installation.

2.5 ITEM SPECIFICATIONS AND SALIENT CHARACTERISTICS

Detailed Item Description: The Zeno Walkway (Brand name or equal) and ProtoKinetics Movement Analysis

Software (PKMAS) (Brand name or equal) Quantity:

Product Capabilities The electronic walkway for gait measure must have electronics and sensing technology that achieve superior sensitivity and linearity and be capable of assessing various mobility tasks, which include the following:

1. Walking (up to 20 feet)

2. Running

3. Hopping

4. Turning task

5. Timed Up and Go test (TUG)

6. 6-minute walk test

• In order to prevent patients from tripping and falling during mobility tests, the walkway must be designed to prevent the edges from curling so that the flat testing surface can be used safely when patients walk with walking devices (e.g. walkers, wheeled walker and canes). The electronic walkway must have three layers with linoleum top cover (or something equivalent) to protect the electronics and sensors from damages.

• The electronic walkway must have movement analysis software to instantly calculate the estimated Center of Mass (CoMe) as a postural instability indicator which is easy to use in clinical research and does not require extensive set-up.

• The system requires no placement of any devices on the patient.

• The movement analysis software must be capable of measuring Symmetry of Propulsion (SoP) with graphical display. SoP illustrates the relationship between single leg support (one leg on the ground by itself) and double leg support (both feet on the ground).

• The movement analysis software must be capable of capturing and calculating Center of Pressure (COP) of the single leg COP and the stance COP and display in a way that can be readily understand by the users.

• The electronic walkway and its movement analysis software must be capable of measuring transitional movements in a single test. It must require no editing and is easy to administer. The generated data must be available immediately after the patient testing is completed. The electronic walkway and its movement analysis software must be capable of measuring balance and postural control including Romberg, Limit of Stability (LOS), Tandem stance, sit to stand task and Single leg stance.

• The vendor must provide a portable computer to be used only with the walkway system, provide over the phone installation of the software, web-based training session and technical supports.

Salient Characteristics:

16’ Zeno 3-Layer Walkway Dimensions: 205” x 42” x.5” Active Area: 192 x 24” Sampling Rate: 60Hz and 120Hz Sensor: 0.4'' square, 16 levels of dynamic pressure, dual control Arrangement: 18,432 sensors placed on 0.5'' centers in 48 x 384 grid Power Requirements: 9VDC Communications: USB Synchronization: Analog input and integrated metronome circuit Notebook Computer USB Camera

4' Zeno 3-Layer Walkway

Dimensions: 61'' x 73'' x .5'' Active Area: 48 x 48'' Sampling Rate: 60Hz and 120Hz Sensor: 0.4'' square, 16 levels of dynamic pressure, dual control Arrangement: 9,216 sensors placed on 0.5'' centers in 96 x 96 grid Power Requirements: 9VDC, Communications: USB Synchronization: Analog input and integrated metronome circuit Notebook Computer USB Camera

The Zeno Interactive Module is a user-controlled device to mark events and output lights and tones. The onset of the lights and sounds can be initiated with random delay. This includes a handheld trigger switch to mark events.

Easy Report Software

PSMAS proprietary software functions with the Zeno Walkway. The program facilitates data collection and analysis for static and dynamic balance and gait tests.

2.6 DELIVERY AND INSTALLATION

2.6.1. DELIVERY

2.6.1.1. Delivery Timeframe: within 30 days of award unless specified differently within scope of contract.

2.6.1.2. Delivery Location: Contractor shall deliver all equipment to the VA Jewell Clinic, 14400 East Jewell Ave, Aurora, CO 80012

2.6.1.3. Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufactures’s name marked thereon. Deliveries shall be marked with the PO and contract number.

2.6.1.4. Delivery and Installation will be coordinated through the On-Site Point of Contact (POC). POCs for delivery and install are:

Noel So, MD; noel.so@va.gov; (w)720-723-3036 or (c)631-702-0744 mailto:noel.so@va.gov

2.6.2. INSTALLATION (DELETE SECTION IF NOT APPLICABLE)

2.6.2.1. The Contractor shall deliver and install all equipment to manufacturer’s specifications and in accordance with Federal and local safety standards.

2.6.2.2. Installation/Configuration shall commence upon day of delivery. All work shall be completed between

8:00 a.m. and 4:30 p.m. MST. Monday through Friday, excluding all Federal holidays (https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay).

2.6.2.3. The Contractor shall remove all related shipping debris and cleanup any materials and tools associated with delivery and installation of the specified items. Contractor shall remove all packaging from the ECHCS premises.

2.6.2.4. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

2.6.2.5. While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA) and adhere to VAAR 852.237-70 Contractor responsibilities

2.7. OPERATION AND MAINTENANCE MANUALS

2.7.1. Binders - Quantity (2) each for items identified in section 2.5

2.7.2. Digital Copies - Quantity (1) each for items identified in section 2.5.

2.7.3. Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On-Site Point of Contact upon completion of installation.

3.1. SECURITY REQUIREMENTS

3.1.1. Security background checks are not required.

3.2. WARRANTY

3.2.1. The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.

3.2.2. The warranties shall include all travel and shipping costs associated with any warranty repair.

3.3. TRAINING (SELECT ALL THAT ARE APPLICABLE AND REMOVE THOSE THAT DO NOT PERTAIN)

3.3.1. Contractor shall provide all training materials at time of delivery.

3.3.2. Online class modules will be available to all staff requiring competency and that access will be available within 10 business days of award of the contract.

https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay