Walker ES Basketball Court SY2526.docx

Hazelwood School District New Asphalt Court- Walker Elementary School Due:

Wednesday, August 20, 2025 Time:

10:00 a.m. CDT

August 5, 2025

New Asphalt Court- Walker Elementary School The Hazelwood School District is seeking bids for replacing a plastic basketball court with asphalt including a walkway at Walker Elementary School.

There will be a mandatory pre-bid meeting with bidding dealers and installers held at Walker Elementary School located at 1250 Humes Lane. Florissant, MO 63031. The pre-bid meeting will take place on Wednesday August 13, 2025 at 9:00 a.m. Please have a business card available to give to the district representative.

Any questions regarding the specifications are to be directed to Danielle Thomas, Director of Purchasing and Supplier Diversity no later than Monday, August 18, 2025 at 12:00 p.m. through the Vendor Registry online question submission process via the district’s website at https://www.hazelwoodschools.org/Page/2238. Only these inquiries will be answered. Any items requiring clarification will be distributed to all known vendors.

Interested parties should submit their bid proposals through Bidnet via the district’s website at https://www.hazelwoodschools.org/Page/2238 on or before Wednesday, August 20, 2025 not later than 10:00 a.m.

Sealed bids shall contain the following non-amended forms:

Bid Forms including:

· HSD Form A – MBE/WBE Subcontractor Utilization Form

· HSD Form B - MBE/WBE Subcontractor Solicitation Form

· Bid Form – Labor Agreement

Responses must be submitted on or before the date and time listed above through the district’s Bidnet online bid submission via the district’s website at https://www.hazelwoodschools.org/Page/2238. The Hazelwood School District is not responsible for late or incorrect deliveries. The Hazelwood School District reserves the right to accept or reject any and all bids. Once the Hazelwood School District has awarded the Bid, the Bid Submission will represent as the contractual agreement unless otherwise communicated.

Hazelwood School District is asking for bids for replacing a plastic tile basketball court with asphalt including a walkway at Walker Elementary School located at 1250 Humes Lane in Florissant Missouri, 63031.

Scope of work:

1. Remove plastic tiles consisting of approximately 850 square yards and haul away.

2. Grade and shape existing rock base assume adequate six (6) inch subbase is in place.

Please provide a T/M price for adding rock if needed.

3. Replace area with approximately 850 square yards of two (2) inch, compacted thickness surface asphalt and compact with a vibratory steel drum roller.

4. Excavate approximately 70 square yards at a depth of eight (8) inches below finished grade, for a new walkway from new asphalt court to existing asphalt playground.

5. Install six (6) inches of rock subbase and compact with a steel drum.

6. Install approximately 70 square yards of two (2) inch asphalt surface and compact with a vibratory steel drum.

7. Stripe two (2) basketball courts on new pavement with one (1) coat of traffic marking paint.

8. All spoils should be hauled away by contractor.

Hazelwood School District New Asphalt Court

GENERAL BID SPECIFICATIONS

I. Proposals

A. The proposal shall be complete and free from ambiguity as to its meaning and signed by the bidder.

B. Interested parties should submit their bid through Bidnet via the District's website at https://www.hazelwoodschools.org/Page/2238.

C. In awarding contract, Owner may take into consideration skill, facilities capacity, experience, ability, responsibility, previous work, financial standing of bidder, amount of other work being carried on by bidder; quality, efficiency, and construction of systems and equipment proposed to be furnished and delivered; and the necessity of prompt and efficient completion of all work herein described. Inability of any bidder to meet requirements mentioned above may be cause of rejection of bid.

II. Permits and Fees

A. The contractor shall secure and pay for all permits and governmental fees necessary for the proper execution and completion of the work.

B. The contractor shall comply fully with all laws, ordinances, rules, regulations, and orders of any public authority bearing on the performance of the work.

III. Sales Tax

A. The contractor is expected to pay all sales tax, which may be lawfully assessed against him in conjunction with his purchase of materials to be incorporated in the work under this proposal. The Hazelwood School District tax exempt status.

IV. Liens

A. Upon request of the owner, the contractor will at his own expense, by bonding or otherwise, secure the prompt discharge of any lien or liens which may be filed against the property arising out of this contract.

V. Insurance

A. The contractor shall provide liability insurance and workers compensation in full until completion of the work. Fire, theft, and windstorm insurance during the work. Fire, theft, and windstorm insurance during the work period shall be provided by the contractor. All vandalism during construction is the responsibility of the contractor.

VI. Special Notice

A. Bidder shall inform themselves of the conditions under which the work is to be performed, concerning the site of the work, the structure of the ground, the obstacles which may be encountered, and all other relevant matters concerning the work to be performed, and no

Contractor shall be allowed any extra compensation for items on which he has failed to so inform himself prior to bidding.

B. The bidder is responsible for verification of all measurements.

C. The submission of a bid will be construed by the owner that the bidder has made sufficient examination and agrees to fulfill all requirements of the contract in full accordance with specifications and is entirely familiar with and thoroughly understands all such requirements.

D. The successful bidder is to notify Director of Maintenance, 314-953-5930, with a work schedule before work begins and of any change during construction.

E. The Hazelwood School District expressly rejects any terms and conditions not submitted with your bid and/orin variance to these specifications.

F. The Owner will require the successful bidder to furnish a Performance Bond and Labor and Materials Bond prior to the execution of the contract. The bonds shall be written in the amount of 100 percent of the total contract price.

G. All bidders will be required to furnish a bid bond in the amount of 5% of the bid at the time of submission of the bid.

H. Owner reserves the right to require financial statement from bidder. Statement shall be treated as confidential by Owner.

I. The successful contractor will be required to enter into a contract with the Owner per the bid specifications and bid submission.

J. Bidder’s proposal shall include costs of all permits, governmental fees, licenses, and inspection fees necessary to conduct the work. Proposals must be submitted in duplicate on copies of the Proposal Form provided. Do not remove and use the Proposal Form from specification. Insurance: Proposal must include cost of all insurance’s required under the General Contract Conditions. Proposal shall include the cost of a separate Performance and Payment Bond.

VII. Execution of Contract:

A. The Owner will prepare and forward to the successful bidder, the required copies of the contract. Bidders shall return properly executed prescribed copies of contract along with all required certificates of insurance, bonds, etc., required by these documents to the Owner within seven (7) working days after their receipt.

VIII. Changes in the Work

A. The owner without invalidating the contract may order extra work or make changes by altering, adding, or deducting from the work with the contract sum being adjusted accordingly.

IX. Rejection of Bids

A. The owner reserves the right to waive informalities in bids and to reject any or all bids.

X. Storage of Materials

A. Storage of materials at the site will be permitted; however, the location of the storage facilities will be subject to the owner’s approval. The contractor shall be responsible for the protection of materials that might be damaged by weather. Vandalism of materials is the responsibility of the contractor.

XI. Completion

A. The contractor shall and does hereby agree that all work as called for in the specifications shall be completed on an agreed upon date with the District.

XII. Payment

A. Payment in full will be made to the contractor by the owner within thirty (30) days after completion of the work and/or submission of a written statement by the contractor.

XIII. Wage Rates

A. Prevailing wage rates for the St. Louis area shall apply to this work project. Prevailing wage rates will be supplied to the successful bidder. The successful bidder will have to comply in full with all requirements of the Prevailing Wage Law.

B. Copies of the contractor’s payroll may have to be furnished to the owner.

C. The contractor will have to supply the necessary affidavit of compliance prior to receiving payment.

D. The contractor will forfeit as a penalty to Hazelwood School District, ten dollars ($10) for each worker employed, for each calendar day, or portion thereof, such worker is paid less than the said stipulated rates for any work done under a said contract, by the contractor or by any subcontractor under them.

E. All contractors’ bonds will include such provisions as will guarantee the faithful performance of the prevailing hourly wage clause as provided by contract.

XIV. Special Notice

A. Board seeks to ensure that the highest quality workmanship will be performed on its projects and to do so encourages bidders to use workmen on the project, whenever possible, who have satisfactorily completed apprenticeship programs developed and operated in accordance with the policy recommendation of the Federal Committee on Apprenticeship, U.S. Department of Labor, Employment and Training Administration, Office of Work-Based Learning, Bureau of Apprenticeship and Training (“Policy Recommendation”). All bidders are required to certify in their bids the percentage of their workmen for the project, which have satisfactorily completed such a program for the type of work they will be performing. Bidders who do not indicate a percentage will be reported as zero percent.

B. The Board seeks to ensure a ready and adequate supply of highly trained and skilled craft persons, the establishment of reasonable working conditions for construction projects, the provision of negotiated commitments between employers and employees that are legally enforceable, and the assurance of labor stability and labor peace over the life of the project. Accordingly, bidders are encouraged to enter into a collective bargaining agreement for the Project with the St. Louis Building and Construction trades Council, AFL-CIO, and its affiliates in the construction of the project. All bidders are required to certify in their bids whether they are already bound by such an agreement or are willing to enter into such an agreement for this Project.

C. Inaccurate certifications is cause for termination.

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