Waccamaw_SOW_for_Fuel_BPA_-_nb.pdf

Statement of Work For

Ground/Vehicle Fuel Delivery

Location: WACCAMAW NATIONAL

WILDLFE REFUGE

1.0 – General Information

The Fish and Wildlife Service (FWS) requires fuel for operation of facilities. This statement of work contains information to assist in actions required to complete deliveries at the delivery site.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items on a required basis during the contract period. All deliveries shall be to Waccamaw National Wildlife Refuge (NWR). Delivery loads for fuel shall be a minimum 150 gallons and maximum of 5,000 gallons. Unloading of fuels shall be directly into the facility’s storage tanks located near the shop on Hasty Point location. The tanks are owned by Waccamaw NWR.

3.0 - Contract Period

The contract period is 12 months (base) with the option to extend for four additional one-year periods.

The contract Base Period is from 09/01/24 to 08-31-25.

Option 1 09/01/2024 to 08/31/2025 Option 2 09/01/2025 to 08/31/2026 Option 3 09/01/2026 to 08/31/2027 Option 4 09/01/2027 to 08/31/2028

The FWS has the sole discretion to unilaterally extend the contract period as indicated above and will provide the vendor notification of intent.

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The government reserves the right to test for compliance of these standards.

Off-Road Diesel Fuel-(NA 1993) Ultra Low Sulfur diesel, 15 ppm maximum, dyed. Bio-diesel will not be accepted.

Unleaded Gasoline: Unleaded Gasoline with no ethanol

5.0 – Pricing

The price for fuels shall be in US currency calculated to two decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

If the 3rd decimal place value is five or greater, the 2nd decimal place value is rounded up by one. If the 3rd decimal place value is less than five, the 2nd decimal place value is not changed.

5.1 Supply Prices

Pricing shall be based on +/- 5% of the Rack Price the day of delivery using the average Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchase), plus provider’s fixed mark-up price (detail provided on quote schedule).

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates

The usage estimates for fuels:

Off-Road Diesel - Estimation of usage during each twelve-month period based on last two years' annual usage: 7,000 gallons

Unleaded Gasoline - Estimation of usage during each twelve-month period based on last two years' annual usage: 5,000 gallons

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS.

The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Specific deliveries to the Waccamaw NWR will be ordered on an “as needed” basis although there may be occasional need for immediate “on call” (i.e., deliveries to be made within a 48-hour period). Once ordered, the vendor must deliver fuel supply during facility’s core working hours (08:00 a.m. and 3:30 p.m. CT, Monday through Thursday) except on federal holidays when the facility is closed. The facility’s points of contact (POCs; listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday, when delivery shall be on the following Monday (except when that day falls on a federal holiday and deliveries will be made the following Tuesday). Other delivery arrangements can only be made through facility’s POCs (listed under section 12.0). Fuel should be delivered by fuel truck equipped with an electric or fuel powered pump, utilizing proper safety precautions and following applicable environmental and HAZWPR procedures. Delivery tickets are required and must be signed by an employee at the time of delivery. The government will be obligated only to the extent of authorized purchases actually made and shall pay only for actual quantities received.

Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket or provided upon request.

9.0 - Delivery and Unloading

9.1 Delivery Locations:

1. Waccamaw NWR Hasty Point Shop Product/Item -- Physical plus longitude and latitude location--1000 gallon tank Off-Road Diesel 773 Hasty Point Dr. Georgetown, SC 29440 (33.5426685°N, -79.1739336°W)

Product/Item -- Physical plus longitude and latitude location--1000 gallon tank Unleaded Gasoline 773 Hasty Point Dr. Georgetown, SC 29440 (33.5426685°N, -79.1739336°W)

9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE:

The FWS has above ground fuel storage facilities without fuel transfer equipment). The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery, report to the FWS staff members upon arrival at the fuel tanks and staff member shall witness the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third-party compliance testing.

10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply.

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS fuel delivery points.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments

The Fuel Provider shall be registered in the System for Award Management (SAM) in order to participate in this fuel requirement. The SAM can be found at https://www.sam.gov. Payments will be made via electronic funds transfer using the data within the SAM registration database.

https://www.sam.gov/

The Fuel Provider is also required to be registered in the Invoice Processing Payment Platform System (IPP) in order to submit electronic invoices. Any questions regarding this billing system should go to the Customer Support for the IPP (866-973-3131, ippgroup@bos.frb.org). The contractor must submit any and all cost and pricing data, receipts, and vouchers as an attachment to the electronic invoice in the IPP that matches and supports what is being invoiced.

12.0 Fish and Wildlife Service onsite Points of Contact:

12.1 (Jason Hunnicutt @ (843-509-1493)

12.2 (Hannah Harris@ (843-344-5839)

12.3 (Marshall Sasser @ (843-527-8494) mailto:ippgroup@bos.frb.org